Agenda

Annual General Meeting, Full Council
Tuesday, 19th May, 2020 10.00 am

Venue: Remote meeting

Contact: Stewart Agland  Email: stewart.agland@portsmouthcc.gov.uk

Media

Items
No. Item

1.

To elect the Lord Mayor for the ensuing Municipal Year.

2.

To appoint the Deputy Lord Mayor for the ensuing Municipal Year.

3.

Declaration of Members' Interests

4.

To approve as a correct record the Minutes of Council meeting held on 17 March 2020 pdf icon PDF 145 KB

5.

To receive such communications as the Lord Mayor may desire to lay before the Council, including apologies for absence.

6.

Deputations from the Public under Standing Order No 24.

7.

Leader - To note that under the Local Government and Public Involvement in Health Act 2007, the current Leader of the City Council will remain in office until May 2023 unless

a)    they resign from the office;

 

b)    they are no longer a Councillor

 

c)    they are removed from office by resolution of the Council

8.

Cabinet - In accordance with the Local Government and Public Involvement in Health Act 2007, to receive details from the Leader of the Council regarding Cabinet members (including Deputy Leader) and portfolios for the ensuing Municipal Year. pdf icon PDF 14 KB

The Council will also receive details of the appointments from the Leader (as it is within their gift) for the Health and Wellbeing Board, applying the following criteria;

 

           Leader of the Council (or nominated representative)

           Portfolio holder responsible for Health & Social Care

           Portfolio holder responsible for Children’s Services

           Leader of the largest opposition group (or nominated representative)

 

A named standing deputy may also be appointed for each position.

9.

Proportional Representation on Panels and Committees pdf icon PDF 6 KB

Under the Local Government and Housing Act 1989, the City Council is required at each Annual Meeting to review the representation of different political groups, to determine the allocation of seats to different political groups for the forthcoming Municipal Year based on the Group Strengths on the Council and to appoint Members in accordance with the decisions of the Council as to allocation and according to the wishes of the groups as to the identities of the Members to be appointed.

 

Since the last review, as previously advised there has been a change in Group strengths on the Council with Councillor Lee Mason becoming a non-aligned Independent Member.

 

Arithmetically the Liberal Democrat Group continues to be entitled to a total of 31 seats. In 2019/20 it only took up 30 of its seats as it gifted one of its 6 seats on the Licensing Committee to the Progressive People Group (Councillor Udy).

 

The Conservative Group lose two seats, with Councillor L Mason being entitled to two seats. Councillor L Mason previously sat on the Licensing Committee and the Health Overview and Scrutiny Panel.  The outcome of discussions regarding seat allocation between those affected will be reported. 

 

The appointment of Members is dealt with separately under Item 10 below.

 

Proposed allocation of Seats for 2020/21 (Table 1) below

 

The representation of groups must be in accordance with the rules set out in the relevant legislation.  Details of the proposed allocation of places on Panels and Committees are set out below -

 

Groups

1

 

2

3

4

5

6

No of Cllrs

Total No of Cttee Seats

Licensing Committee

(15 Members)

Planning Committee

(10 Members)

7 committees and panels (see note)

(6 Members each)

Scrutiny Management Panel

(9 Members)

Liberal Democrat

17

31* (but 1* gifted to PPPG in 2019/20)

6* but gifted *1 seat to PPPG in 19

/20

 

4

17

4

Conservative

15

27

(was 29)

5 (was 6)

 

4

14

(was15)

4

Labour

6

11

2

1

7

1

PPP

 

2

3* (4th seat gifted by LD in 2019/20)

0/*1

*gifted 1 seat by LD in 19/20

 

1

2

 

Non-Aligned Independent JF

1

2

1

 

1

 

Non-Aligned Independent LM

1

 

2

1

(was 0)

 

 

 

1

(was 0)

 

 

 

Totals

42

76

    15

  10

42

9

 

Note: Group 5 contains the following: Governance & Audit & Standards; Employment; & Health Overview and Scrutiny Panel; and the 4 themed scrutiny panels

 

Principle 2 within Section 15 of the Local Government and Housing Act 1989 requires the majority of seats on Committees and Panels to be allocated to the group having the majority of seats on the City Council. 

 

A group is defined in the regulations as comprising two or more persons.

 

2020/21 municipal appointments will be presented at the meeting

 

RECOMMENDED   (1) that the total number of seats on Committees and Panels be divided amongst the political groups and individual members as applicable in accordance with Table 1 above

Additional documents:

10.

To appoint Members to the following Committees and Panels for the 2020/21 Municipal Year :-

Scrutiny Management Panel                                                         - 9 members

Planning Committee                                                                        - 10 members

Licensing Committee                                                                      - 15 members

Governance & Audit & Standards Committee                             - 6 members

Employment Committee                                                                 - 6 members

Health Overview & Scrutiny Panel                                               - 6 members

Economic Development, Culture & Leisure Scrutiny Panel     - 6 members

Education, Children & Young People Scrutiny Panel               - 6 members

Housing and Social Care Scrutiny Panel                                     - 6 members

Traffic, Environment & Community Safety Scrutiny Panel       - 6 members

11.

To appoint Standing Deputies (three named Members for each Group on each Committee or Panel, five in respect of the Planning Committee).

12.

To appoint the Chairs and Vice-Chairs of Committees and the Scrutiny Management and Scrutiny Panels for the 2020/21 Municipal Year.

13.

Appointments

To appoint representatives, who must be elected members, to the following outside bodies. These appointments are reserved to the City Council in accordance with the Council's Constitution.

 

(1)  To appoint 1 member to serve on the Hampshire Fire & Rescue Authority for the 2020/21 municipal year.

 

(In 2019/20 the appointee was Councillor Jason Fazackarley who has also recently been appointed by the Full Council to serve on the Shadow Fire and Rescue Authority for 2020/21.)

 

(2)  To appoint 1 member to serve on the Police and Crime Panel (PCP) (Councillor Lee Hunt was the Council's representative in 2019/20).

 

(3)  To appoint up to 4 members to serve on the Local Government Association General Assembly for the 2020/21 municipal year, who will be supported by the appropriate officers at the Annual Conference, and to specify which of the elected members will hold the voting rights.

 

Portsmouth City Council has 5 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration. Those having the right to vote should be identified.

 

In 2019/20 the representatives were Councillors Lee Mason, Steve Pitt, Judith Smyth and Gerald Vernon-Jackson, who each exercised one vote.

 

(4)  To appoint 6 members to serve on the Langstone Harbour Board who must be an elected member and in accordance with the political balance regulations.

 

For 2019/20, the representatives were; Councillors Graham Heaney, Lee Mason, Hugh Mason, Robert New, Jeanette Smith and Matthew Winnington and standing deputy Matthew Atkins.

           

Note the Conservative Group are entitled to an extra seat on this body in place of Councillor L Mason

14.

Other Appointments

6 members to the Twinning Advisory Group - in 2019/20 the chair was the Resources Portfolio holder (Tom Wood), with the Lord Mayor (David Fuller) performing the deputy Chair role (the other 4 members in 2019/20 were Councillors Chris Attwell, Tom Coles, Leo Madden and Linda Symes).

15.

To approve the following dates for meetings of the Council during the 2020/21 municipal year to commence at 2pm unless otherwise indicated pdf icon PDF 5 KB

21 July 2020                         12 January 2021 (provisional)

13 October 2020                  9 February 2021

10 November 2020              16 March 2021

8 December 2020                18 May 2021 (Annual) (10:00am)

 

To provisionally agree the following Council meeting dates for 2021/22

 

20 July 2021                         18 January 2022 (provisional)

12 October 2021                  8 February 2022

9 November 2021                15 March 2022

7 December 2021                17 May 2022 (Annual) (10:00am)