Agenda item

Purpose

This report provides an update on performance of the Council's Development Management service. This follows a substantive report on the same subject to Cabinet in February 2022 and summarises monthly updates provided to the Portfolio Holder in weekly briefings.

The report was introduced by Ian Maguire, Assistant Director Regeneration, who informed members that the general position was set out in the graphs on page 13 of the agenda pack.  He explained that the significant backlog had been cut roughly in half and although it had crept up again slightly, there had been a significant improvement on all indices.  Nonetheless, Portsmouth was not performing as it would like and may be liable for designation for the speed of its decisions on applications for non-major development under section 62A of the Town and Country Planning Act 1990. He noted that his letter of response Department of Levelling Up, Housing and Communities which was attached to the report, set out the exceptional circumstances that affected the Council's performance and would make a designation under s62A inappropriate.

In response to members questions, it was clarified that:

-       The council had not yet received a response from the Department of Levelling Up, Housing and Communities and it was not clear when a response would be received.

-       Portsmouth was one of 17 (out of over 400) authorities to receive a letter suggesting they may be liable for designation.

-       Only one authority has ever been designated and it was a clear outlier.

-       Portsmouth's processes are streamlined, and the staff are very competent, but the council needs more planners.

-       Pay, retention, succession planning and a challenging development environment contribute to staff turnover. 

-       The council pays market supplement payments to most posts but remains a low pay authority and pay is a national challenge.

-       Portsmouth has good junior planners, some on apprenticeships, on the team but once chartered and promoted to principal officers, they move on.

Member comments:

Councillor Hunt noted that the number of applications by Houses of Multiple Occupation (HMOs) before the Planning Committee slowed the speed of processing applications and could be delegated to officers who were aware of required space standards and that spaces also needed to be functional. 

Councillor Ryan Brent commented that he understood the pressures the Planning Department was under, adding that as he was not a member of the Planning Committee, he was not best placed to comment on whether HMO decisions should be delegated.

Councillor Judith Symth informed those present that as Vice Chair of the Planning Committee she was aware of the heavy agenda at many of its meetings.  She added that the Committee aimed to be part of the solution and that it aimed to provide a consistent response to HMO applications to ensure that those that do not fulfil Portsmouth's space standards do not get through.  She added further that if one elected member stopped calling in applications, pressure on the Committee would be relieved.  She added that HMO applications contributed to the backlog, and this was not in the public interest.

Councillor George Fielding noted that the scrutiny provided by the Planning Committee cuts out the applications which do not meet space standards and added that the Leader of the Council was party to the decision to bring HMO applications to the Committee for determination. 

Councillor Lee Hunt stated that he would write to the Group Leaders and members of the Planning Committee to establish if there was any appetite for delegating decisions on HMOs to officers.  He added that the series of workshops on the emerging Portsmouth Local Plan included one on HMOs and encouraged members to attend.

DECISIONS - that the information report be noted.

The information report was noted and is not subject to call-in.