Agenda

Governance & Audit & Standards Committee - Wednesday, 25th January, 2023 10.00 am

Venue: Council Chamber - The Guildhall, Portsmouth. View directions

Contact: James Harris on 023 9260 6065  Email: james.harris@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the Meeting held on 23 November 2022 pdf icon PDF 93 KB

RECOMMENDED that the minutes of the meeting held on 23 November 2022 be approved and signed by the Chair as a correct record.

4.

Contract Procedure Rules pdf icon PDF 111 KB

Report to follow under separate cover.

 

Purpose

 

The purpose of this report is to seek approval to replace the Council's current Contract Procedure Rules ("CPRs").

 

Adopting the revised rules will help ensure that the Council is able to more effectively and proportionally discharge its procurement function in readiness for the forthcoming legislative procurement reforms. The revised rules will also provide a dynamic platform from which to implement existing and future locally led policy within the Council's procurement practices.

 

If endorsed by the committee, the revised CPR's would be recommended to Full Council for approval as it would be an amendment to Part 3A of the Council's Constitution.

Additional documents:

5.

Treasury Management Monitoring Report for the Third Quarter of 2022/23 pdf icon PDF 112 KB

Purpose

 

The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, ie. its borrowing and cash investments at 31st December 2022 and of the risks attached to that position.

 

Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.

 

Recommendations

 

It is recommended that the following be noted:

 

(i)             The Council's Treasury Management activities in the period up to 31 December 2022 set out in Appendix A; and

 

(ii)           The actual Treasury Management indicators as at 31st December 2022 set out in Appendix A.

Additional documents:

6.

Internal Audit Performance Status Report to 10th January 2023 pdf icon PDF 81 KB

Purpose

 

The purpose of this report is to update the Governance and Audit and Standards Committee on Internal Audit Performance for 2022/23 to 10th January 2023 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework..

 

Recommendation

 

Recommended that the Governance, Audit & Standards Committee notes:

 

(i)     the Audit Performance for 2022-23 to 10th January 2023; and

 

(ii)    the highlighted areas of concern in relation to audits completed from the 2022/23 Audit Plan, including follow up work performed.

Additional documents:

7.

Whistleblowing Annual Report and Policy pdf icon PDF 71 KB

Purpose

 

The purpose of this report is to update members of this Committee on the nature and handling of any whistleblowing concerns which have been raised for the period January 2022 to December 2022. In addition to this to confirm that, following the annual review of the whistleblowing policy, there are no current proposed changes, since those agreed at the January 2022 committee meeting.

 

Recommendation

 

RECOMMENDED that Members of the Committee:

 

(i)             Note this report and the attached Appendix A and consider whether any further action is required; and

 

(ii)           Note the whistleblowing policy, Appendix B, where there are no proposed changes.

Additional documents:

8.

Report to Governance & Audit & Standards Committee on complaints received into alleged breaches of the Code of Conduct by Members of the Council for the calendar year 2022 pdf icon PDF 67 KB

Purpose

 

The purpose of the report is to update Members of the Committee in relation to complaints which have been progressed within the calendar year 2022 and which allege that Councillors may have breached the Code of Conduct.

 

Recommendations

 

(i)             It is recommended that Members of the Committee note the report;

 

(ii)           It is recommended that Members of the Committee consider whether any further action is required by them; and

 

(iii)         It is recommended that Members of the Committee place on record their thanks to the Independent Persons.

Additional documents:

9.

Consideration of the political balance rules in relation to the constitution of Sub-Committees considering complaints against Members pdf icon PDF 79 KB

Purpose

 

The Committee is asked to consider whether it wishes to continue to disapply the political balance rules in respect of its Sub-Committees which consider complaints against Members and to agree that the same rule shall apply to the Initial Filtering Panel.

 

Recommendation

 

It is recommended that the political balance rules are disapplied in respect of Governance and Audit and Standards Sub-Committees which are considering complaints against Members and also the same arrangement should apply in respect of Initial Filtering Panel membership.