Agenda

Governance & Audit & Standards Committee - Wednesday, 23rd November, 2022 2.00 pm

Venue: Council Chamber - The Guildhall, Portsmouth. View directions

Contact: James Harris on 023 9260 6065  Email: james.harris@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the meeting held on 29 September 2022 and the special meeting held on 27 October 2022 pdf icon PDF 91 KB

RECOMMENDED that the minutes of the meeting held on 29 September 2022 and the special meeting held on 27 October 2022 be approved and signed by the Chair as correct records.

Additional documents:

4.

Health & Wellbeing Board Constitution pdf icon PDF 153 KB

Purpose

 

The purpose of the report is to seek approval for proposed changes to the constitution for the Health and Wellbeing Board (HWB). The HWB have requested the changes to its constitution, for support by Governance, Audit and Standards Committee and approval by Full Council, to improve the effectiveness of the HWB as it fulfils its leadership role across the health and wellbeing system locally.

 

Recommendation

 

It is recommended that the Governance, Audit and Standards Committee support the changes to the constitution for the Health and Wellbeing Board set out within the report and recommend these changes to Council.

5.

Treasury Management Mid-Year Review 2022/23 pdf icon PDF 115 KB

Purpose

 

The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, i.e. its borrowing and cash investments at 30 September 2022 and of the risks attached to that position.

 

Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.

 

Recommendations

 

It is recommended that the following be noted:

 

(i)             That the Council's Treasury Management activities have remained within the Treasury Management Policy 2022/23 in the period up to 30 September 2022; and

 

(ii)           That the actual Treasury Management indicators as at 30 September 2022 set out in Appendix A be noted.

Additional documents:

6.

Internal Audit Performance Status Report to 8 November 2022 pdf icon PDF 81 KB

Purpose

 

The purpose of this report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2022/23 to 8 November 2022 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

Recommendations

 

It is recommended:

 

(i)             That Members note the Audit Performance for 2022-23 to 8 November 2022; and

 

(ii)           That Members note the highlighted areas of concern in relation to audits completed from the 2022/23 Audit Plan, including follow up work performed.

Additional documents:

7.

Compliance with Gifts & Hospitality Protocol pdf icon PDF 126 KB

Purpose

 

The purpose of the report is to update Members on any issues regarding compliance with Gifts & Hospitality protocol and to advise on remedies.

 

RECOMMENDED that

 

(i)  The Committee considers whether or not to make any recommendations for change; and

 

(ii)  In the absence of any changes, the report is noted.

Additional documents:

8.

Exclusion of Press and Public

In view of the contents of the appendices to the following item on the agenda the Committee is RECOMMENDED to adopt the following motion:

 

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.

 

Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting.

 

Item Exemption                                                                                Para No.*

                                                                                                                

9. Procurement Management Information                                           3

(Exempt Appendices 1, 2, 3 & 4)

 

*3. Information relating to the financial or business affairs of any particular person (including the authority holding that information.

9.

Procurement Management Information pdf icon PDF 200 KB

Purpose

 

The purpose of the report is to provide evidence to allow the committee to evaluate the extent that Portsmouth City Council is producing contracts for goods, works and services in a legally compliant value for money basis.

 

The report also updates the committee on progress developing procurement performance reporting.

 

The report is for noting.

Additional documents: