Agenda

Governance & Audit & Standards Committee - Friday, 16th July, 2021 2.00 pm

Venue: Council Chamber - The Guildhall. View directions

Contact: James Harris on 023 9260 6065  Email: james.harris@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

Council Chamber Risk Assessment pdf icon PDF 380 KB

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the meeting held on 5 March 2021 pdf icon PDF 372 KB

RECOMMENDED that the minutes of the meeting held on 5 March 2021 be approved and signed by the Chair as a correct record.

4.

External Auditors - 2020/21 Audit Plan pdf icon PDF 6 MB

Presentation of the 2020/21 Audit Plan from the External Auditors for noting.

5.

Internal Audit Performance Status Report to 2nd July 2021 & Annual Audit Opinion 2020/21 pdf icon PDF 129 KB

The purpose of this report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2020/21 to 2nd July 2021 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

In addition to this the Annual Opinion on the effectiveness of the Internal Control Environment is provided in Appendix B. This opinion feeds into the Annual Governance Statement and is a requirement of the Local Government Act 1999 and the Public Sector Internal Audit Standards.

 

Recommended that the Governance, Audit & Standards Committee notes:

 

(i)             the Audit Performance and results for 2020/21 to 2nd July 2021;

(ii)           any highlighted areas of concern in relation to audits completed from the 2020/21 Audit Plan, including follow up work performed; and

(iii)         the Annual Audit Report and Opinion for 2020/21.

Additional documents:

6.

Treasury Management Outturn Report for 2020/21 pdf icon PDF 631 KB

The purpose of the report is to inform members and the wider community of the Council's treasury management activities in 2020/21 and of the Council's treasury management position as at 31 March 2021.

 

RECOMMENDED that the actual prudential and treasury management indicators based on the unaudited accounts, as shown in Appendix B, be noted (an explanation of the prudential and treasury management indicators is contained in Appendix C).

7.

Draft Annual Governance Statement pdf icon PDF 131 KB

The purpose of the report is to seek approval from the Governance and Audit and Standards Committee for the council's draft Annual Governance Statement (AGS) for 2020/21.

 

RECOMMENDED that the Governance and Audit and Standards Committee:

 

(i)           agree the Annual Governance Statement 2020/21 (Appendix 1); and

(ii)          approve the refreshed Local Code of Governance (Appendix 2)

Additional documents:

8.

Consideration of the political balance rules in relation to the constitution of Sub-Committees considering complaints against Members pdf icon PDF 126 KB

The purpose of the report is to ask the Committee to consider whether it wishes to disapply the political balance rules in respect of its Sub-Committees which consider complaints against Members and to agree that the same rule shall apply to the Initial Filtering Panel.

 

RECOMMENDED that the political balance rules are disapplied in respect of Governance and Audit and Standards Sub-Committees which are considering complaints against Members and also the same arrangement should apply in respect of Initial Filtering Panel membership.

9.

Exclusion of Press and Public

In view of the contents of the appendices to the following item on the agenda the Committee is RECOMMENDED to adopt the following motion:

 

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.

 

Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting.

 

Item Exemption                                                                         Para No.*

 

10. Procurement Management Information                                   3

(Exempt Appendices 1, 2 and 3)

 

*3. Information relating to the financial or business affairs of any particular person (including the authority holding that information.

 

 

10.

Procurement Management Information pdf icon PDF 247 KB

The purpose of the report is to provide evidence to allow the committee to evaluate the extent that Portsmouth City Council is producing contracts for goods, works and services in a legally compliant value for money basis.

 

The report is for noting.

Additional documents: