Agenda

Portchester Crematorium Joint Committee - Monday, 20th September, 2021 2.00 pm

Venue: North Chapel, Portchester Crematorium

Webcast: View the webcast

Items
No. Item

Welcome and Introductions

1.

Apologies for Absence

2.

Appointment of Chairman

It is the policy of the Joint Committee to adopt a rotating basis for the appointment of chairman and vice chairman. The Chairman for the 2021/22 municipal year should therefore be appointed from one of Portsmouth’s representatives.

3.

Appointment of Vice-Chairman

The Vice-Chairman should be appointed from one of Fareham’s representatives as it will be Fareham’s turn to act as Chairman for the 2022/23 municipal year.

4.

Declarations of Members’ Interests

5.

Minutes of the Meeting held on 21 June 2021 pdf icon PDF 223 KB

Attached

6.

Matters Arising from the Minutes not specifically referred to on the Agenda

7.

Clerk’s Items

The Clerk to the Joint Committee will report on any matters requiring attention.

 

(a) Competition and Market Authority Funerals Order 2021 – Update

8.

Coronavirus Covid-19 Response – Update pdf icon PDF 399 KB

The purpose of the attached report from the Clerk and the Manager & Registrar is to update members on the current situation now that most legal restrictions to control Covid-19 have been lifted, and the way in which Portchester Crematorium has responded.

 

RECOMMENDED that the current arrangements and action taken be noted.

9.

Manager and Registrar’s Report pdf icon PDF 194 KB

(a) General Statistical Report attached for June - August 2021

 

(b) Any other items of topical interest

10.

Building Repairs and Renewal Programme pdf icon PDF 124 KB

Report from the Property Manager attached.

 

RECOMMENDED that the Joint Committee notes the contents of the report.

11.

Water Fountain – Proposed Feasibility Study pdf icon PDF 615 KB

The purpose of the attached report from the Property Manager is to explain that officers have looked further at the water feature; the requirement to provide an improved solution and the need to examine options generally and for this area in particular.

 

RECOMMENDED that the proposal to examine options to update and improve facilities at the crematorium, as outlined in paragraph 6 of the report be approved, with the cost for the initial feasibility design works of £7,500 being funded from the Repairs and Renewals Programme for 2021/22, and that in due course a further report on the outcome be considered by the Joint Committee.

12.

Horticultural Consultant’s Report pdf icon PDF 2 MB

A report from the Horticultural Consultant on grounds maintenance generally is attached.

 

RECOMMENDED that the report be received and noted.

13.

Date of Next Meeting – Monday 13 December 2021

The next meeting of the Joint Committee will be at 2pm on Monday 13 December at Portchester Crematorium, and items to be considered will include the Finance Strategy and Budget for 2022/23 and a Report on the Revenue Budget for 2022/23