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Agenda, decisions and draft minutes

Agenda, decisions and draft minutes

Venue: Council Chamber - The Guildhall, Portsmouth. View directions

Contact: Anna Martyn Tel 023 9283 4870  Email: anna.martyn@portsmouthcc.gov.uk

Media

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Tom Coles and Linda Symes.

 

2.

Declarations of interest

Minutes:

There were no declarations of interest.

3.

Summer Reading Challenge pdf icon PDF 105 KB

Purpose

To inform the Cabinet member on the Library and Archive Service's delivery of the Summer Reading Challenge in 2021; the number of children participating; the Winners' event at Southsea Castle and our involvement in a national pilot scheme to increase participation amongst disadvantaged pupils.

 

RECOMMENDED that the Cabinet Member agrees that in order to increase participation in next year's Summer Reading Challenge, especially by disadvantaged pupils, the Library and Archive Service applies for Holiday Activities and Food Programme (HAF) funding in Summer 2022.

Additional documents:

Decision:

Agreed that in order to increase participation in next year's Summer Reading Challenge, especially by disadvantaged pupils, the Library and Archive Service applies for Holiday Activities and Food Programme (HAF) funding in Summer 2022.

 

Minutes:

Dave Percival, Library & Archive Services Manager, introduced the report.

 

The Chair welcomed the expansion of the Reading Challenge. Councillor Udy thanked officers for the HAF provision which makes the Challenge more inclusive and accessible.

 

DECISION

The Cabinet Member agreed that in order to increase participation in next year's Summer Reading Challenge, especially by disadvantaged pupils, the Library and Archive Service applies for Holiday Activities and Food Programme (HAF) funding in Summer 2022.

 

4.

Universal Library Offers: Health and Wellbeing pdf icon PDF 90 KB

Purpose

To update the Cabinet Member on the continuing work undertaken by libraries that contributes to improving health and wellbeing outcomes for our residents.

Decision:

The Cabinet member noted the report which is for information only and is not subject to call-in.

Minutes:

Dave Percival, Library & Archive Services Manager, introduced the report.

 

The Cabinet Member said the work described in the report showed how far libraries in Portsmouth were removed from the stereotypical view; they are more than just buildings for books.

 

The Cabinet member noted the report which is for information only and is not subject to call-in.

5.

Parks Fees and Charges pdf icon PDF 132 KB

Purpose

To seek approval for annual changes to the fees and charges levied for the use of Parks facilities for the financial year 2022/23.

 

RECOMMENDED that the Cabinet Member approves the fees and charges in accordance with the attached schedules (Appendix A).

Additional documents:

Decision:

Agreed that the fees and charges be approved in accordance with the attached schedules (Appendix A).

 

Minutes:

Adrian Rozier, Service Manager (Parks and Open Spaces), introduced the report.

 

The Cabinet Member noted increases were mainly due to inflation and that the proposed schedule simplified fees and charges.

 

DECISION

The Cabinet Member agreed that the fees and charges be approved in accordance with the attached schedules (Appendix A).

 

6.

Reviving Victoria Park - National Heritage Lottery Fund pdf icon PDF 119 KB

Purpose

To advise the Cabinet Member for Culture, Leisure and Economic Development of the National Lottery Heritage Fund ("NLHF") award of funding to the 'Reviving Victoria Park - the people's park in Portsmouth' project and the terms of the grant.

 

RECOMMENDED that the Cabinet Member

 

1.    Accepts the grant award of £2,273,000 from NLHF towards delivering the identified works in Victoria Park.

2.    Agrees that Portsmouth City Council acts as applicant, accepting the grant offer together with all the terms and conditions of the National Lottery Heritage Fund award.  To ensure compliance with all the award criteria obligations including all the grant conditions.

3.    Delegates authority to the Director of Culture, Leisure and Regulatory Services to manage and deliver the project in line with NLHF requirements.

 

 

Additional documents:

Decision:

1.    Accepted the grant award of £2,273,000 from NLHF towards delivering the identified works in Victoria Park.

2.    Agreed that Portsmouth City Council acts as applicant, accepting the grant offer together with all the terms and conditions of the National Lottery Heritage Fund award. To ensure compliance with all the award criteria obligations including all the grant conditions.

3.    Delegated authority to the Director of Culture, Leisure and Regulatory Services to manage and deliver the project in line with NLHF requirements.

Minutes:

Adrian Rozier, Service Manager (Parks and Open Spaces), introduced the report.

 

The Cabinet Member said the award was a positive news story and thanked the team for their hard work. Victoria Park is the "people's park" and plays a role at all stages of people's lives. Councillor Udy congratulated the team on receiving the award.

 

DECISION

The Cabinet Member

1.     Accepted the grant award of £2,273,000 from NLHF towards delivering the identified works in Victoria Park.

2.     Agreed that Portsmouth City Council acts as applicant, accepting the grant offer together with all the terms and conditions of the National Lottery Heritage Fund award. To ensure compliance with all the award criteria obligations including all the grant conditions.

3.     Delegated authority to the Director of Culture, Leisure and Regulatory Services to manage and deliver the project in line with NLHF requirements.

7.

Silver Exhibition pdf icon PDF 109 KB

Purpose

To provide a report on progress developing the Silver Exhibition to take place at Portsmouth Museum and Art Gallery from May 2022 until February 2023.

 

RECOMMENDED that the Cabinet Member agrees that

 

1.    Progress developing the exhibition and securing of funding is noted.

2.    Preparations developing the exhibition and programme continue.

 

Additional documents:

Decision:

1.    Agreed that progress developing the exhibition and securing of funding is noted.

2.    Agreed that preparations developing the exhibition and programme continue.

Minutes:

James Daly, Cultural Development and Projects Officer, introduced the report.

 

The Cabinet Member looked forward to finding out the stories behind the exhibits and noted the silver displayed in the Lord Mayor's corridor was just one part of the city's collection. He thanked the team for their work.

 

DECISION

The Cabinet Member

1.     Agreed that progress developing the exhibition and securing of funding is noted.

2.     Agreed that preparations developing the exhibition and programme continue.

8.

The Detectives - Conan Doyle Collection pdf icon PDF 111 KB

Purpose

1.    To update the Cabinet Member on the details of the Arts Council funded project 'The Detectives'.

2.    To share with the Cabinet Member the first Detectives' project - Illusions of Mystery, part of the We Shine event

3.    To show how the Conan Doyle Collection is building on its extensive experience with volunteers in a formal project to showcase the positive outcomes it can achieve.

 

Decision:

The Cabinet Member noted the report which is for information only and is not subject to call-in.

Minutes:

Laura Weston, Education & Outreach Officer, introduced the report.

 

The Cabinet Member said the Conan Doyle Collection was an example of hidden material with stories behind it that can be brought to life. It is important to show the public the work taking place in the Directorate.

 

The Cabinet Member noted the report which is for information only and is not subject to call-in.

9.

Libraries and Archives Charges pdf icon PDF 86 KB

Purpose

To review the fines and charges levied by Portsmouth Libraries and Archive Service in the areas of Central Library Room Hire and Portsmouth History Centre charges for services. To make recommendations to simplify the charging model, to reflect changing need and increase charges where benchmarking and commercial factors indicate this is appropriate.

 

RECOMMENDED that the Cabinet Member agrees that

 

1.    The proposals provided in Appendix 1 for the increase in room hire charges for the Menuhin Theatre and Room D on the Third Floor Central Library are agreed and implemented from 1st April 2022.

2.    The proposals provided in Appendix 2 for the simplification of the charging model and increase in charges for the Portsmouth History Centre are agreed and implemented from 1st April 2022.

 

 

 

Additional documents:

Decision:

1.    Agreed that the proposals provided in Appendix 1 for the increase in room hire charges for the Menuhin Theatre and Room D on the Third Floor Central Library are agreed and implemented from 1April 2022.

2.    Agreed that the proposals provided in Appendix 2 for the simplification of the charging model and increase in charges for the Portsmouth History Centre are agreed and implemented from 1April 2022.

Minutes:

Dan James, Operations Manager, (Central Library), introduced the report on behalf of Lindy Elliott (Library & Archive Services Manager).

 

The Cabinet Member was happy with the proposed costs and with proposals such as the trial enabling people to print directly from digital devices.

 

Officers clarified that the two newer projectors in the Menuhin Room in the Central Library have come from the City Museum. Officers can assist with using them, if necessary. The projector in the back room is a 35 mm film projector (a legacy of the Arts Centre) but is not much used now.

 

DECISION

The Cabinet Member

1.     Agreed that the proposals provided in Appendix 1 for the increase in room hire charges for the Menuhin Theatre and Room D on the Third Floor Central Library are agreed and implemented from 1April 2022.

2.     Agreed that the proposals provided in Appendix 2 for the simplification of the charging model and increase in charges for the Portsmouth History Centre are agreed and implemented from 1April 2022.

10.

Museums Access Policy pdf icon PDF 101 KB

Purpose

To share the Access Policy for Portsmouth Museums.

 

RECOMMENDED that the Cabinet Member approves the Portsmouth Museums Access Policy.

Additional documents:

Decision:

Agreed that the Portsmouth Museums Access Policy is approved.

Minutes:

Felicity Wood, Public Participation Officer, introduced the report.

 

The Cabinet Member noted the more accessible the collections are the better so that fewer people are marginalised from museums.

 

DECISION

The Cabinet Member agreed that the Portsmouth Museums Access Policy is approved.

11.

Museums Collections Development Policy - D Day and Portsmouth Museums pdf icon PDF 86 KB

Purpose

To present the Collection Development Policies for Portsmouth Museums (Appendix 1) and The D-Day Story (Appendix 2). 

 

RECOMMENDED that the Cabinet Member agrees that

1.    The priorities for future collecting, rationalisation and disposal in the two documents are noted. 

2.    The Portsmouth Museums Collection Development Policy is approved.

3.    The D-Day Story Collection Development Policy is approved.

 

Additional documents:

Decision:

1.    Agreed that the priorities for future collecting, rationalisation and disposal in the two documents are noted.

2.    Agreed that the Portsmouth Museums Collection Development Policy is approved.

3.    Agreed that The D-Day Story Collection Development Policy is approved.

Minutes:

Jane Mee, Museum & Visitor Service Manager, introduced the report.

 

DECISION

The Cabinet Member

1.     Agreed that the priorities for future collecting, rationalisation and disposal in the two documents are noted.

2.     Agreed that the Portsmouth Museums Collection Development Policy is approved.

3.     Agreed that The D-Day Story Collection Development Policy is approved.

12.

D Day Story pdf icon PDF 74 KB

Purpose

To share the forward plan for The D-Day Story museum prior to the end of the National Lottery Heritage Fund funding. 

Additional documents:

Decision:

The Cabinet Member noted the report which is for information only and is not subject to call-in.

Minutes:

Ross Fairbrother, General Manager D Day Story, introduced the report. 

 

The Cabinet Member said the Forward Plan for the D Day Story is important as it moves towards a new stage with the "living history" being lost as the number of survivors decreases. D Day is particularly poignant and important for Portsmouth so it is important to engage with young people and maintain the focus on international connections. He thanked Mr Fairbrother for making his first presentation at a portfolio meeting.

 

The Cabinet Member noted the report which is for information only and is not subject to call-in.

13.

Directorate Business Plan pdf icon PDF 96 KB

Purpose

This report provides a summary of the scope of the Culture, Leisure and Regulatory Services Directorate Business Plan.

 

RECOMMENDED that the Cabinet Member approves the service strategies and objectives set out in the business plan.

 

 

Additional documents:

Decision:

Approved the service strategies and objectives set out in the business plan.

Minutes:

Claire Watkins, Business Development Manager, introduced the report.

 

The Cabinet Member said it was important to note how the Business Plan relates to the City Vision. The Business Plan gives a clear message as to how Culture, Leisure & Regulatory Services contribute to wider services. It is a strong, forward-looking piece of work.

 

DECISION

The Cabinet Member approved the service strategies and objectives set out in the business plan.