Agenda and minutes

Cabinet Member for Resources
Thursday, 13th October, 2016 10.00 am

Venue: The Executive Meeting Room - Third Floor, The Guildhall. View directions

Contact: Vicki Plytas 023 9283 4058  Email: Vicki.plytas@portsmouthcc.gov.uk

Items
No. Item

12.

Apologies for Absence

Minutes:

There were no apologies for absence.

13.

Declaration of Members' Interests

Minutes:

There were no declarations of members' interests.

14.

CIPFA Value for Money Comparisons. pdf icon PDF 176 KB

The purpose of this report is to inform the Cabinet Member for Resources of Portsmouth's relative position on a number of indicators according to CIPFA's VFM (Value for Money) toolkit; and to seek consideration of whether any further information is required.

 

RECOMMENDED that the Cabinet Member for Resources:

 

a)        Notes the information in the report and Appendix 1;

b)        Considers if any further information is required.

 

Additional documents:

Minutes:

(TAKE IN REPORT)

Paddy May introduced the report explaining that CIPFA (the public sector finance body) issue a "toolkit" which pulls together statutory (and some voluntary) returns on organisational costs and performance, in order to provide a high-level view on these dimensions relative to other authorities, and relative to each other.  This information can be filtered in a number of ways (by performance indicator, by service, and by comparator group).  This is then used to derive a judgement on the relative VFM being provided in a given service area.  He went on to explain that there are significant limitations and caveats on the data and its use as outlined in  paragraph 3.2 but that it still provided a useful overview as set out in paragraph 3.3.  Mr May advised that page 4 of the Appendix showed that adults under 65 with mental health problems was red but in fact this should have been amber.

 

During discussion the following comments were made

·         Members asked for more detail concerning references on page 2 of the Appendix welfare and inclusion and page 4 of the Appendix, adult health care - both showing as high cost but low performance.  Paddy May agreed to provide this information to the Cabinet Member and opposition spokespersons and would also bring an update to a future meeting of Resources portfolio.

·         Members did not consider the VFM toolkit to be particularly useful as the information provided did not enable them to make like for like comparisons.  There were too many caveats.  Also the data was national data and did not appear to be in a specific format.  Mr May said that the measures used were based on performance indicators.  He said it was the best information available at present but that Finance have purchased a different system that may provide better information in future.

 

The Resources portfolio agreed the recommendations and  asked for more detail concerning references on page 2 of the Appendix  on welfare and inclusion and page 4 of the Appendix, adult health care - as neither seemed to show good value for money.

 

DECISION:

The Cabinet Member

(a) Noted the information in the report and Appendix 1 and

(b) Considered if any further information is required.

 

15.

Monitoring of the First Quarter 2016/17 Revenue Cash Limits and Capital Programme pdf icon PDF 109 KB

(INFORMATION REPORT ONLY -  FOR NOTING)

 

 

The purpose of the report is to inform the Cabinet Member and Opposition Spokespersons of

 

(1)  The forecast revenue expenditure for the year compared with the cash limited budget

(2)  The forecast capital expenditure against the revised capital programme for the Resources portfolio

 

RECOMMENDED that the content of this report be noted.

 

Additional documents:

Minutes:

(INFORMATION ONLY REPORT)

Victoria Cherrett, Group Accountant, Finance introduced the report and provided an overview of its content.  She explained that there were few variances.  She said that this related to the first quarter and that vacancies were being held in anticipation of future savings requirements.  With regard to the capital programme, Ms Cherrett advised that the expectation was that the allocated amount would be spent.

 

DECISION:

The report was noted.

16.

Budget Outturn 2015/16 - Revenue Cash Limits and Capital Programme pdf icon PDF 201 KB

(INFORMATION REPORT ONLY - FOR NOTING)

 

The purpose of the report is to inform the Cabinet Member and Opposition Spokespersons of:

 

(1)  The 2015/16 outturn revenue expenditure for the year compared with the cash limited budget.

(2)  The 2015/16 outturn capital expenditure against the revised capital programme.

 

RECOMMENDED that the content of the report be noted.

Additional documents:

Minutes:

(INFORMATION ONLY REPORT)

Victoria Cherrett provided an overview of the report which informs the Cabinet Member and Opposition Spokespersons of:

·         The 2015/16 outturn revenue expenditure for the year compared with the cash limited budget.

 

·         The 2015/16 outturn capital expenditure against the revised capital programme.

 

Section 5 of the report provided details of significant overspends and underspends.  Excluding windfall variances gives a net underspend on the portfolio of £304,800 ie 1.54%.  This amount will be added to the portfolio specific earmarked reserve.

 

In response to queries the following matters were clarified

·         The slippage mentioned in paragraph 7.9 of the report related to an ongoing project but some elements were reliant on other things happening first - such as IT.

·         Mr Greg Povey, Head of IT advised that a new strategy was being drawn up .  He said much testing was occurring particular around the working anywhere/any device concepts.  The Government security protocol has to be adhered to.  Currently IT was looking into using the Cloud as this could be more cost effective.  He was also looking at increasing the efficiency of the Data Centre as there was some spare capacity which could be used to generate income.

 

DECISION: The content of the report was noted.