Agenda and minutes

Portchester Crematorium Joint Committee - Monday, 21st March, 2022 2.00 pm

No. Item

Minutes of the 21 March 2022 meeting of the Portchester Crematorium JoInt Committee pdf icon PDF 235 KB


Apologies for Absence


Declarations of Members’ Interests


Minutes of the Meeting held on 13 December 2021 pdf icon PDF 241 KB




Matters Arising from the Minutes not specifically referred to on the Agenda


Clerk’s Items

The Clerk to the Joint Committee will report on any matters requiring attention.


Risk Management pdf icon PDF 457 KB

The Risk Management Framework and Policy Statement for Portchester Crematorium are subject to annual review. The purpose of the attached report from the Treasurer is to set out updated documents for approval by the Joint Committee.


RECOMMENDED (1) That the Risk Management Strategic Framework and Policy as set out in Appendices A & B of the report be approved;


2) That the Risk Management Progress report set out in Appendix C be noted.



Optional Charges 2022/23 pdf icon PDF 39 KB

The purpose of the attached report from the Treasurer is to set out optional charges for web casting and tribute services.


RECOMMENDED that the proposed optional charges set out in Appendix A to the report be approved from 1 April 2022.


Manager and Registrar’s Report pdf icon PDF 194 KB

(a) General Statistical Report attached for December – February 2022



(a) Any other items of topical interest




Building Repairs and Renewal Programme pdf icon PDF 129 KB

Report from the Property Manager attached.


RECOMMENDED that the contents of the report be noted and approved.



Horticultural Consultant’s Report pdf icon PDF 1021 KB

A report from the Horticultural Consultant on grounds maintenance generally is attached.


RECOMMENDED that the report be noted.



Portchester Crematorium Grounds Maintenance Contract Extension (Exempt Item)

Before considering this item the Joint Committee will be asked to pass the following resolution –


RECOMMENDED that under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985 the public be excluded from the meeting during consideration of the report because it is likely that if members of the public were present there would be disclosure to them of ‘exempt information’ within paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (information relating to the financial or business affairs of any particular person).


The purpose of the attached report from the Horticultural Consultant is to update members on the terms of the present horticultural grounds maintenance contract.


RECOMMENDED that the recommendation contained within the report be approved.





Date of Next Meeting – Monday 27 June 2022

The next meeting of the Joint Committee will be at 2pm on Monday 27 June 2022 at Portchester Crematorium.