Portchester Crematorium Joint Committee
Monday, 11th December, 2017 2.00 pm

Venue: Conference Room A - Civic Offices. View directions

No. Item


Apologies for Absence


Declarations of Members' Interests


Minutes of the Meeting held on 18 September 2017 pdf icon PDF 165 KB


Matters Arising from the Minutes not specifically referred to on the Agenda


Clerk's Items

The Clerk to the Joint Committee will report on any matters requiring attention.


Finance Strategy and Budget for 2018/19 pdf icon PDF 132 KB

The Finance Strategy was last approved by Members in December 2016, setting out the principles on which the strategy has been compiled, together with risks and other aspects of the financial management framework that the Crematorium operates in.


The attached report from the Treasurer encloses an updated Finance Strategy which provides a clear overview of the Joint Committee’s financial framework and provides added assurance to the Joint Committee and to the constituent authorities that sound and effective arrangements are in place to manage the Crematorium’s finances.


RECOMMENDED (1) that the Finance Strategy 2018/19, attached as Appendix A to the report, be approved;


(2) that the Finance Strategy 2018/19 be sent to the four constituent authorities to note for their information.


Revenue Budget Report - 2018/19 pdf icon PDF 266 KB

The purpose of the attached report from the Treasurer is to set out the revenue budget and repairs and renewals programme for 2017/18 and 2018/19, together with a review of fees and charges. The revised capital works programme for 2017/18 and future years has also been included for consideration at Appendix E to the report.


RECOMMENDED (a) That the capital works programme as detailed in

Appendix E be approved;


(b) That the Joint Committee approves one of the two options for proposed cremation fees and other charges as set out in Appendices B & C from 1 April 2018;


(c) That the proposed revenue account estimates as set out in Appendix A to the report be approved subject to the Joint Committee’s decisions in respect of recommendations a & b above;


(e)  That the Joint Committee considers writing to the Leader of each constituent authority to advise them of the annual payment to be received from the Portchester Crematorium Joint Committee in 2017/18 and the reduction in 2018/19.


Building Works Programme pdf icon PDF 74 KB

Report from the Property Manager in consultation with the Engineer and Surveyor attached.


RECOMMENDED that the Joint Committee notes the contents of the report.


North Chapel Refurbishment pdf icon PDF 109 KB

Report from the Property Manager attached.


Manager and Registrar's Report pdf icon PDF 126 KB

(a)          General Report attached


(b)         Monitoring Register of Public Comments


(c)          Any other items of topical interest

Additional documents:


Horticultural Consultant's Report - Grounds Maintenance pdf icon PDF 75 KB

Report from the Horticultural Consultant on grounds maintenance attached.


Retirement of the Engineer and Surveyor and the Deputy Engineer and Surveyor

Presentation to Mr Terry Garvey (Engineer and Surveyor) and Mr Mark Pam (Deputy Engineer and Surveyor) to mark their retirement after 34 years and 7½ years’ service respectively.


Date of Next Meeting - Monday 19 March 2018 at 2pm in Fareham