Agenda and minutes

There were no apologies for absence, but Councillor Hastings apologised for slight lateness.

There were no declarations of members' interests

The purpose of the report by the Strategic Director for Regeneration is to set out arrangements for a bi-monthly review and report board, chaired by the portfolio holder for Planning, Regeneration & Economic Development (PRED), and taking reports from officers, with support service teams, working on development and regeneration projects.  Also too update the portfolio holder for PRED on work to establish a core working group, with support service leads, to form a regeneration and development team.

RECOMMENDED thatthe Cabinet Member for PRED:

(1)  Notes that arrangements will be put in place to establish a bi-monthly regeneration management board, chaired by the portfolio holder of PRED and attended by:

                                          i.    The Director of Regeneration

                                        ii.    Support service lead officers (legal, financial)

                                       iii.    Project managers with leadership of individual projects

(2)  Instructs the Assistant City Solicitor, Regeneration and Projects, (with the s151 officer) to advise on the delivery models to support individual projects, wider regeneration aims, and the maximisation of revenue income to the city council.

(3)  Notes that a regeneration and development team of project officers will be established to support the regeneration and development board, reporting to the strategic director of regeneration, and supported by the legal services projects and regeneration team, the planning department, housing services, procurement, traffic and transport and finance.

(TAKE IN REPORT)

Kathy Wadsworth introduced the report which updates the portfolio holder for PRED on work to establish a core working group, with support service leads, to form a regeneration and development team.

The Cabinet Member and group spokespersons welcomed initiatives that could potentially generate income.

DECISION:

That the portfolio holder for PRED:

·         Noted that arrangements will be put in place to establish a bi-monthly regeneration management board, chaired by the portfolio holder of PRED and attended by:

                                          i.    The Director of Regeneration

                                        ii.    Support service lead officers (legal, financial)

                                       iii.    Project managers with leadership of individual projects

·         Instructed the Assistant City Solicitor, Regeneration and Projects, (with the s151officer) to advise on the delivery models to support individual projects, wider regeneration aims, and the maximisation of revenue income to the city council.

·         Noted that a regeneration and development team of project officers will be established to support the regeneration and development board, reporting to the strategic director of regeneration, and supported by the legal services projects and regeneration team, the planning department, housing services, procurement, traffic and transport and finance.

Initial feasibility work suggested that a significant saving to the authority, and income, could be generated if a wing of the Civic Offices was let commercially, and that economic development aims could be furthered. The report by the Strategic Director of Regeneration updates members on progress with this work and recommends the future process.

RECOMMENDED that the Cabinet member for Planning, Regeneration and Economic Development delegates authority to Director of Regeneration and Head of Corporate Assets and Business in consultation with Head of Finance and S151 Officer to market and let out Floors 2 to 4 on a basis that will secure a financial return for the authority.

(TAKE IN REPORT)

Kathy Wadsworth introduced the report.  Considerable savings had been made by moving employees out of the Brunel Wing and renting it out.  The intention was to rent out the remaining floors. Members welcomed the potential for income generation.

DECISION:

That the Cabinet Member for Planning, Regeneration and Economic Development delegated authority to Director of Regeneration and Head of Corporate Assets and Business in consultation with Head of Finance and S151 Officer to market and let out Floors 2 to 4 on a basis that will secure a financial return to the authority.

The purpose of the report by the City Development Manager is to report on the responses to the consultation on the proposed site allocations at Locksway Road, Milton and to set out the next steps.

RECOMMENDED that the Cabinet Member for Planning, Regeneration and Economic Development

(1) notes the consultation responses received, and in the light of these,

(2) agrees that further work be undertaken to demonstrate whether the proposed level of development is deliverable.

(TAKE IN REPORT)

Jacqueline Boulter introduced the report and said that a significant number of responses had been received and that it is recognised that there is still a significant amount of work to be done.

Three deputation requests had been received.

Mr Alex Bentley made his deputation raising points including

·         Indications that St James Hospital was built on the site of a plague pit and the implications of this

·         Strong indications that interments had taken place in the hospital grounds although it was unclear precisely where

Councillor Lynne Stagg made her deputation raising points including

·         That there is already pressure on roads and certain junctions and this would be considerably worsened if the number of houses proposed were built

·         That more concrete and fewer trees would worsen the flood risk

·         There would be detrimental effects on wildlife - especially birds, many of which were protected species.

·         Other perhaps more suitable land was available in the city on which to build - such as released MOD land at Tipner.

Cllr Stagg also referred to a traffic survey that had recently been carried out by residents including some elected members concerning current traffic levels in the area.  The results had been given to the Planning Service.

Councillor Darren Sanders made his deputation which included the following points

·         He was pleased with the recommendation before the Cabinet Member today

·         He was delighted that the traffic survey had been carried out by volunteers

·         He wanted the Cabinet Member to give an assurance he would rule out the land swap proposal re Langstone part of the proposed development

Claire Upton-Brown was asked to respond to the issues raised which she did as follows

·         With regard to the plague pit issue, this was new to them and they would need to look for evidence.  If found, this would not prohibit development, but would be another thing to be taken into account.

·         With regard to possibly disturbing human remains, this was difficult.  Although research would be carried out, if there was nothing conclusive, it may have to be a case of dealing with this if it should happen.

·         With regard to pressure at certain junctions, these would be looked at with a view to alleviating issues

·         With regard to trees, Tree Preservation Orders did not prevent trees from being cut down, but planners would always encourage developers to minimise loss of trees as the landscape was improved by having them.

·         Preventing land swaps cannot be written in to a policy.  Impact assessments would have to be done on which a decision would be based,

·         The MOD firing range land will be part of the City Deal.  It is a brown field site and the Council does not have control over all of it.

·         It was confirmed that the traffic survey results were being given to a highways consultant who will model the results to provide assessments. This is a reasonably involved piece of work so will probably not be available until early January. If the  ...  view the full minutes text for item 29.

The purpose of the report is to set out the results of the tenth Annual Monitoring Report (AMR) for Portsmouth City Council.

RECOMMENDED that the Cabinet Member approves the AMR for publication on the council’s website

(TAKE IN REPORT)

Jacqueline Boulter introduced the report which sets out the tenth Annual Monitoring Report (AMR) for Portsmouth City Council and which was before the Cabinet Member for his approval to publish the report on the website.

DECISION: that the Cabinet Member approved the Annual Monitoring Report (AMR) for publication on the council's website.

The purpose of the report by the City Development Manager is to approve the Eastney Beach Habitat Restoration and Management Plan Supplementary Planning Document (SPD) for adoption.

RECOMMENDED that the Cabinet Member:

(1)          Notes the results of the consultation on the draft SPD and approves the Consultation Statement (Appendix A)

(2)          Adopts the Eastney Beach Habitat Restoration and Management Plan SPD (Appendix B)

(3)      Authorises the City Development Manager to make editorial amendments to the study (attached as Appendix A) prior to publication, in consultation with the Cabinet Member for Planning, Regeneration and Economic Development. These amendments shall be restricted to correcting errors and formatting text and shall not alter the meaning of the statement.

(TAKE IN REPORT)

David Hayward introduced the report which was to seek approval for the adoption of the Eastney Beach Habitat Restoration and Management Plan Supplementary Planning Document.  David Hayward advised that ten people and organisations submitted comments on the SPD including Natural England which is the Government's statutory advisor on nature conservation. Minor changes have been made as a result of the comments.

The Cabinet Member and Opposition spokespersons commended officers for the excellent report.

DECISION: that the Cabinet Member

(1)  Noted the results of the consultation on the draft SPD and approved the Consultation Statement (Appendix A)

(2)   Adopted the Eastney Beach Habitat Restoration and Management Plan SPD (Appendix B)

Authorised the City Development Manager to make editorial amendments to the SPD (attached as Appendix B) prior to publication, in consultation with the Cabinet Member for Planning, Regeneration and Economic Development. These amendments shall be restricted to correcting errors and formatting text and shall not alter the meaning of the statement.

The purpose of the report by the City Development Manager is to provide the cabinet member with a summary of the consultation responses received in regard to the addition of beach huts along the seafront.

RECOMMENDEDthat the Cabinet Member for Planning, Regeneration and Economic Development notes the responses received and advise the City Development Manager on which site (or sites) further design work should be carried out.

(TAKE IN REPORT)

The City Development Manager introduced the report and said that the city council operates a number of beach huts on the seafront and has a desire to add more huts to meet existing and future demand. The purpose of this report is to provide the cabinet member with a summary of the consultation responses received concerning the addition of beach huts along the seafront and seek instructions on how to progress this matter.

DECISION: that the Cabinet Member

1. Noted the responses received and

2. Authorised the City Development Manager

i)       to draw up plans for sites 1 and 5 and

ii)      to consider options for a further line of huts either South of Canoe Lake or elsewhere

The purpose of the City Development Manager's report is to seek approval to publish the SHLAA 2014 update. Section 159 of the National Planning Policy Framework (NPPF) requires local planning authorities such as Portsmouth City Council to have a robust evidence base which sets out the supply of land for residential development. This must be done through a Strategic Housing Land Availability Assessment (SHLAA).

RECOMMENDED that the Cabinet Member:

1.    Approves the Strategic Housing Land Availability Assessment 2014 update (attached as Appendix A of this report) for publication.

2.    Authorises the City Development Manager to publish appendix 1 of the Strategic Housing Land Availability Assessment 2014 update, containing detailed site profiles, in consultation with the Cabinet Member for Planning, Regeneration and Economic Development.

3.    Authorises the City Development Manager to make editorial amendments to the study (attached as Appendix A) prior to publication, in consultation with the Cabinet Member for Planning, Regeneration and Economic Development. These amendments shall be restricted to correcting errors and formatting text and shall not alter the meaning of the statement.

(TAKE IN REPORT)

David Hayward introduced the report and explained that Section 159 of the National Planning Policy Framework (NPPF) requires local planning authorities such as Portsmouth City Council to have a robust evidence base

which sets out the supply of land for residential development. This must be done through a Strategic Housing Land Availability Assessment (SHLAA).  He said that the purpose of this report is to seek approval to publish the SHLAA 2014 update.

DECISION: that the Cabinet Member

1.    Approved the Strategic Housing Land Availability Assessment 2014 update (attached as Appendix A of this report) for publication.

2.   Authorised the City Development Manager to publish appendix A of the Strategic Housing Land Availability Assessment 2014 update, containing detailed site profiles, in consultation with the Cabinet Member for Planning, Regeneration and Economic Development.

Authorised the City Development Manager to make editorial amendments to the study (attached as Appendix A) prior to publication, in consultation with the Cabinet Member for Planning, Regeneration and Economic Development.  These amendments shall be restricted to correcting errors and formatting text and shall not alter the meaning of the statement.

The purpose of the report by the City Development Manager is to provide an update to the Cabinet Member for Planning, Regeneration and Economic Development (PRED) on the success of the shopping festival and put forward recommendations for the future.  The paper includes an analysis of the event and improvements and plans for next year.

RECOMMENDED that the event is repeated in 2015 but with the following proposed changes:

(1)  That the festival runs for a shorter duration of 4 days provisionally from 18^th to 21^st September 2015

(2)  That the timing of the festival should be linked to a partner event in the Guildhall square 

(3)  That the city centre managers support and promote the festival in their district shopping centres and run individual events

(4)  That the festival is expanded to cover certain shopping areas including the North of the city

(TAKE IN REPORT)

Jane Wilson, Destination Brand Manager, explained that it was agreed at  the March briefing meeting that an update report would be brought to this portfolio following the introduction of the shopping festival.  The report includes an analysis of the event and improvements and plans for next year.

DECISION:

That the event is repeated in 2015 but with the following proposed changes:

·         That the festival runs for a shorter duration of 4 days from 18^th to 21^st September 2015

·         That the timing of the festival should be linked to a partner event in the Guildhall square 

·         That the city centre managers support and promote the festival in their district shopping centres and run individual events

That the festival is expanded to cover certain shopping areas including the North of the city