Governance & Audit & Standards Committee - Wednesday, 28th February, 2024 10.00 am

Venue: The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth. View directions

Contact: James Harris on 023 9260 6065  Email:


No. Item


Apologies for Absence


Declarations of Members' Interests


Minutes of the meeting held on 24 January 2024 pdf icon PDF 99 KB

RECOMMENDED that the minutes of the meeting held on 24 January 2024 be approved and signed by the Chair as a correct record.


Data Security Breaches Report pdf icon PDF 77 KB



The purpose of this report is to inform the committee of any Data Security Breaches and enable them to determine whether any trends appear and whether any further actions should be recommended.




RECOMMENDED that the Governance & Audit & Standards Committee notes the breaches that have arisen.

Additional documents:


Corporate Performance Report - Q3 2023/24 pdf icon PDF 140 KB



To report significant performance issues, arising from Q3 2023-24 performance monitoring, to Governance and Audit and Standards Committee and highlight areas for further action or analysis.




It is recommended that the Governance and Audit and Standards Committee:


(i)         notes the report in the revised format; and

(ii)       agrees if any further action is required in response to performance issues highlighted.

Additional documents:


Internal Audit Plan 2024/25 pdf icon PDF 80 KB



The purpose of this report is to present the proposed Internal Audit Plan for 2024/25 to the committee for approval.




Recommended that the proposed Internal Audit Plan for 2024/25 be approved.

Additional documents:


Treasury Management Policy for 2024/25 pdf icon PDF 102 KB



The purpose of this report is to obtain the Council’s approval of the updated Treasury Management Policy Statement (attached) which includes the Annual Investment Strategy.




RECOMMENDED that the Committee note the recommendations in section 3 of the report that will go on to Full Council for approval.

Additional documents:


Exclusion of Press and Public

In view of the contents of the appendices to the following item on the agenda the Committee is RECOMMENDED to adopt the following motion:


“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.


Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting.


Item Exemption                                                                                Para No.*


9. Procurement Management Information                                           3

(Exempt Appendices 1, 2 & 3)


*3. Information relating to the financial or business affairs of any particular person (including the authority holding that information.




Procurement Management Information pdf icon PDF 270 KB



The purpose of the report is to provide procurement performance reports and supporting evidence to the committee in order that the committee may assess the council's performance in procuring contracts for goods, works and services on a legally compliant, value for money basis.


The report also updates the committee on progress developing procurement performance reporting.


This report is for noting.

Additional documents: