Agenda

Governance & Audit & Standards Committee - Thursday, 29th September, 2022 10.00 am

Venue: Council Chamber - The Guildhall, Portsmouth. View directions

Contact: James Harris on 023 9260 6065  Email: james.harris@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the meeting held on 20 July 2022 pdf icon PDF 222 KB

RECOMMENDED that the minutes of the meeting held on 20 July 2022 be approved and signed by the Chair as a correct record.

4.

Consideration of any matters or referral arising from the 27 September 2022 Meeting of the Scrutiny Management Panel

To consider any referral made to the committee by the Scrutiny Management Panel following its consideration of the call-in of the decision taken by the Cabinet Member for Planning Policy & City Development on 26 July 2022 in respect of item 4 on that agenda "Options for increasing Planning Committee Capacity"

 

'Link to Scrutiny Management Panel Agenda'

 

5.

External Audit verbal update - change in risk assessment since presentation of 2021/22 Audit Planning Report

In our 2021/22 Audit Plan, presented to the 20 July 2022 meeting of the Governance and Audit and Standards Committee, we reported an inherent risk related to Infrastructure Assets. The background to this risk was reported in our Plan. We noted in our Plan that we would engage further with management in relation to this issue.

 

We have now discussed this in more detail with officers, to understand the current approach to accounting for these assets, and re-assessed the potential level of audit risk.

 

Having considered the matter further as a result, we have increased this to an area of significant risk for the audit, and it will be reported on as such in our Audit Results Report to a future GAS meeting. The change in risk arises from the size of the balance involved, and the degree of likelihood that gross values could be materially misstated based on our understanding of the granularity of the information available to the Council and the current processes to assess the accounting implications of this.

 

We would continue to highlight that this is a sector-wide issue impacting many Councils, and that work is ongoing by CIPFA and DLUHC to review the underlying accounting guidance, with a view to producing a possible short-term resolution to the issue.

6.

Treasury Management Monitoring Report for the First Quarter of 2022/23 pdf icon PDF 122 KB

Purpose

 

The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, ie. its borrowing and cash investments at30th June 2022 and of the risks attached to that position.

 

Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.

 

Recommendations

 

(i)     That the Council's Treasury Management activities have remained within the Treasury Management Policy 2022/23 in the period up to 30th June 2022 be NOTED; and

 

(ii)    That the actual Treasury Management indicators as at 30th June 2022 set out in Appendix A be NOTED.

Additional documents:

7.

Overview of Portsmouth City Council complaints, including Local Government and Social Care Ombudsman Complaints 2021/2022 pdf icon PDF 147 KB

Purpose

 

To bring to the attention of the Governance & Audit & Standards Committee the Annual Review of Complaints by the Local Government and Social Care Ombudsman (LGSCO) dated 20th July 2022, regarding complaints it has considered against Portsmouth City Council for the year 2021/22, and to provide an overall review of complaints.

 

RECOMMENDED that the Governance& Audit & Standards Committee notes the report.

8.

Data Security Breaches Report pdf icon PDF 88 KB

Purpose

 

The purpose of this report is to inform the Committee of any Data Security Breaches and enable them to determine whether any trends appear and whether any further actions should be recommended.

 

Recommendation

 

RECOMMENDED that the Governance & Audit & Standards Committee notes the breaches that have arisen.

Additional documents:

9.

Review of Polling Districts and Polling Places pdf icon PDF 91 KB

Purpose

 

The purpose of this report is to detail the outcomes of the review of polling districts and polling places recently undertaken and to invite members to consider the recommendations made.

 

Recommendations

 

That the Governance & Audit & Standards Committee Recommends to Full Council:

 

(i)         That the changes to the current polling scheme recommended in paragraphs 5.2 to 5.6 are approved and implemented on publication of the 2023 Register of Electors; and

 

(ii)        That it be reconfirmed that the Returning Officer has delegated authority to make such variations to polling places as may be necessary arising from the availability of premises for use at a particular election.

Additional documents:

10.

Internal Audit Performance Status Report to 31 August 2022 pdf icon PDF 81 KB

Purpose

 

The purpose of this report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2022/23 to 31 August 2022 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

Recommendation

 

RECOMMENDED that the Governance & Audit & Standards Committee NOTES:

 

(i)     The Audit Performance for 2022-23 to 31 August 2022; and

 

(ii)    the highlighted areas of concern in relation to audits completed from the 2022/23 Audit Plan, including follow up work performed.

Additional documents: