Agenda

Governance & Audit & Standards Committee - Friday, 21st January, 2022 2.30 pm

Venue: Council Chamber - The Guildhall. View directions

Contact: James Harris on 023 9260 6065  Email: james.harris@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

Meeting information- Risk Assessment for the Council Chamber pdf icon PDF 58 KB

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of Meeting held on 5 November 2021 pdf icon PDF 294 KB

RECOMMENDED that the minutes of the meeting held on 5 November 2021 be approved and signed by the Chair as a correct record.

4.

Portsmouth City Council Audit Results Report: Year ended 31 March 2021 (updated January 2022) pdf icon PDF 5 MB

Report to follow under separate cover.

 

Portsmouth City Council's Audit Results as updated January 2022 - for noting.

5.

Corporate Performance Report - Q2 2021/22 pdf icon PDF 130 KB

To report any significant performance issues arising from Q2 2021-22 performance monitoring to the Governance and Audit and Standards committee and highlight areas for further action or analysis.

 

RECOMMENDED that the Committee:-

 

(i)  Note the report in the revised format; and

(ii) Agree if any further action is required in response to performance issues highlighted.

Additional documents:

6.

Internal Audit Performance Status Report to 10 January 2022 pdf icon PDF 128 KB

The purpose of this report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2021/22 to 10 January 2022 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

Recommended that the Governance, Audit & Standards Committee notes:

 

(i)             the Audit Performance and results for 2021/22 to 10 January 2022; and

(ii)           the highlighted areas of concern in relation to audits completed from the 2021/22 Audit Plan, including follow up work performed.

Additional documents:

7.

Whistleblowing Annual Report and Policy pdf icon PDF 129 KB

The purpose of the report is to update the committee on the nature and handling of any whistleblowing concerns which have been raised for the period January 2021 to December 2021.

 

In addition to this to confirm that, following the annual review of the whistleblowing policy, there are no current proposed changes.

 

RECOMMENDED that Members of the Committee:

 

(i)             Note this report and the attached Appendix A and consider whether any further action is required; and

 

(ii)           Note the whistleblowing policy, Appendix B, where there are no proposed changes.

Additional documents:

8.

Treasury Management Monitoring Report for the Third Quarter of 2021/22 pdf icon PDF 204 KB

The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, ie. its borrowing and cash investments at 31st December 2021 and of the risks attached to that position.

 

Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.

 

Recommendations

 

It is recommended that the following be noted:

 

(i)             That the Council's Treasury Management activities have remained within the Treasury Management Policy 2021/22 in the period up to 31st December 2021; and

 

(ii)           The actual Treasury Management indicators as at 31st December 2021 set out in Appendix A.

Additional documents:

9.

Report to Governance & Audit & Standards Committee on complaints received into alleged breaches of the Code of Conduct by Members of the Council for the calendar year 2021 pdf icon PDF 123 KB

The purpose of the report is to update Members of the Committee in relation to complaints which have been progressed within the calendar year 2021 and which allege that Councillors may have breached the Code of Conduct.

 

     Recommendations

 

(i)             It is recommended that Members of the Committee note the report.

 

(ii)           It is recommended that Members of the Committee consider whether any further action is required by them.; and

 

(iii)         It is recommended that Members of the Committee place on record their thanks to the Independent Persons.

 

All independent Persons have been contacted and provided the Monitoring Officer with feedback. The Monitoring Officer will comment at the meeting if relevant.

Additional documents:

10.

Exclusion of Press & Public

In view of the contents of the appendices to the following items (11 & 12) on the agenda, the committee is RECOMMENDED to adopt the following motion should it wish to discuss the details contained within the exempt appendices during the discussions on these items:

 

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.

 

Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting. Item

 

Exemption                                                                                    Para No.

 

11.  Property Investment Fund - Covid-19 Impact                              3

 

(Exempt Appendix A) *3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

12 . Procurement Management Information                                       3

 

(Exempt Appendices 1, 2 and 3) *3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

11.

Property Investment Fund - Covid-19 Impact pdf icon PDF 146 KB

The purpose of this report is to provide a summary of the response and impact of the Covid- 19 pandemic on Portsmouth City Council's commercial property investments.

 

This report is for noting.

Additional documents:

12.

Procurement Management Information pdf icon PDF 229 KB

The purpose of this report is to provide evidence to allow the committee to evaluate the extent that Portsmouth City Council is producing contracts for goods, works and services in a legally compliant value for money basis.

 

The report is for noting.

Additional documents: