Agenda

Governance & Audit & Standards Committee - Friday, 5th November, 2021 2.00 pm

Venue: Council Chamber - The Guildhall. View directions

Contact: James Harris on 023 9260 6065  Email: james.harris@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

Meeting Information - Risk Assessment for the Council Chamber pdf icon PDF 66 KB

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of Meeting held on 24 September 2021 pdf icon PDF 214 KB

RECOMMENDED that the minutes of the meeting held on 24 September 2021 be approved and signed by the Chair as a correct record.

4.

Proposed Changes to the Scheme of Delegation in respect of Planning Committee pdf icon PDF 366 KB

At the Cabinet Member for Planning Policy & City Development meeting held on 16 September 2021 it was agreed that the second recommendation in the report titled 'Proposed Changes to the Scheme of Delegation in respect of Planning Committee' be referred to the Governance & Audit & Standards Committee.

 

This recommendation was in respect of amendments to paragraph 57 of the Scheme of Delegation to raise the threshold for the number of adverse representations needed to require committee consideration from 1 (one) to 3 (three) and remove the requirement for objectors to also request to attend the meeting as a deputation.

 

 

Recommended that the Governance & Audit & Standards Committee consider and make comments on the proposed recommendations that the Portfolio Holder for Planning Policy and City Development approves:

 

2.1           the amendment of paragraph 57 of the Scheme of Delegation to raise the threshold for the number of adverse representations needed to require committee consideration from 1 (one) to 3 (three) and remove the requirement for objectors to also request to attend the meeting as a deputation.

 

2.2           the amendment of paragraph 50, 54 and 57 of the Scheme of Delegation to include the exception for applications for certificates of lawfulness or applications for Prior Notifications or Approvals.

5.

Internal Audit Performance Status Report to 18th October 2021 pdf icon PDF 128 KB

The purpose of the report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2021/22 to 18th October 2021 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

RECOMMENDED that Members note:

 

(i)             the Audit Performance for 2021-22 to 18th October 2021; and

 

(ii)           the highlighted areas of concern in relation to audits completed from the 2021/22 Audit Plan, including follow up work performed.

Additional documents:

6.

Treasury Management Mid-Year Review 2021/22 pdf icon PDF 205 KB

The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, ie. its borrowing and cash investments at 30th September 2021 and of the risks attached to that position.

Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.

 

The Governance& Audit & Standards Committee is RECOMMENDED to note:

 

(1)   That the Council's Treasury Management activities have remained within the Treasury Management Policy 2020/21 in the period up to 30th September 2021; and

 

(2)  The actual Treasury Management indicators as at 30th September 2021 set out in Appendix A

Additional documents:

7.

Decision to Opt into the National Scheme for Auditor Appointments Managed by Public Sector Audit Appointments (PSAA) as the Appointing Person pdf icon PDF 203 KB

The purpose of the report is to set out proposals for appointing the external auditor to the Council/Authority for the accounts for the five-year period from 2023/24.

 

Recommended that Full Council accepts Public Sector Audit Appointments’ (PSAA) invitation to opt into the sector-led option for the appointment of external auditors to principal local government and police bodies for five financial years from 01 April 2023.

8.

Compliance with Gifts & Hospitality Register pdf icon PDF 165 KB

The purpose of the report is to update Members on any issues regarding compliance with Gifts & Hospitality protocol and to advise on remedies.

 

RECOMMENDED that

 

(1) The Committee considers whether or not to make any recommendations for change; and

 

(2) In the absence of any changes, the report is noted.

Additional documents:

9.

Consideration of the political balance rules in relation to the constitution of Sub-Committees considering complaints against Members pdf icon PDF 126 KB

The purpose of the report is to ask the Committee to consider whether it wishes to disapply the political balance rules in respect of its Sub-Committees which consider complaints against Members and to agree that the same rule shall apply to the Initial Filtering Panel.

 

RECOMMENDED that the political balance rules are disapplied in respect of Governance and Audit and Standards Sub-Committees which are considering complaints against Members and also the same arrangement should apply in respect of Initial Filtering Panel membership.

10.

Exclusion of Press & Public

In view of the contents of the appendices to the following item on the agenda the Committee is RECOMMENDED to adopt the following motion:

 

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972" The public interest in maintaining the exemption must outweigh the public interest in disclosing the information. Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below. (NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.

 

Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt

 

documentation as confidential waste at the conclusion of the meeting. Item

 

Exemption                                                                                    Para No.

 

* 11 . Procurement Management Information                                       3

 

(Exempt Appendices 1, 2 and 3) *3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

11.

Procurement Management Information pdf icon PDF 228 KB

The purpose of the report is to provide evidence to allow the committee to evaluate the extent that Portsmouth City Council is producing contracts for goods, works and services in a legally compliant value for money basis.

 

The report is for noting.

Additional documents: