Agenda

Governance & Audit & Standards Committee - Friday, 24th September, 2021 2.00 pm

Venue: Council Chamber - The Guildhall. View directions

Contact: James Harris on 023 9260 6065  Email: james.harris@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

Meeting Information: Risk Assessment for Council Chamber pdf icon PDF 421 KB

This has been published on the meeting page on the website.

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the meeting held on 16 July 2021 pdf icon PDF 357 KB

RECOMMENDED that the minutes of the meeting held on 16 July 2021 be approved and signed by the Chair as a correct record.

4.

Performance Management Update - Q1, 2021-22 pdf icon PDF 131 KB

To report any significant performance issues arising from Q1 2021-22 performance monitoring to the Governance and Audit and Standards committee and highlight areas for further action or analysis.

 

RECOMMENDED that the Committee:-

 

(1)  Note the report in the revised format; and

(2)  Agree if any further action is required in response to performance issues highlighted.

Additional documents:

5.

Annual Governance Statement pdf icon PDF 125 KB

The purpose of the report is to seek approval from the Governance and Audit and Standards Committee for the council's Annual Governance Statement (AGS) for 2020/21.

 

RECOMMENDED that the Committee is asked to agree the Annual Governance Statement 2020/21 (Appendix 1)

 

(to be signed off before the Statement of Accounts)

Additional documents:

6.

External Audit - Audit Results Report Year Ended 31 March 2021 pdf icon PDF 5 MB

Report to follow under separate cover.

7.

Internal Audit Performance Status Report to 6th September 2021 pdf icon PDF 134 KB

The purpose of this report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2021/22 to 6th September 2021 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

Recommended that the Governance, Audit & Standards Committee notes:

 

(i)             the Audit Performance and results for 2020/21 to 6th September 2021; and

(ii)           any highlighted areas of concern in relation to audits completed from the 2020/21 Audit Plan, including follow up work performed.

Additional documents:

8.

Statement of Accounts 2020-2021 pdf icon PDF 127 KB

The purpose of the report is for the Governance, Audit & Standards Committee to consider the Statement of Accounts for 2020/21.

 

Recommended that:

 

(i)      the Statement of Accounts be approved; and

 

(ii)    authority be delegated to the Chair of the Governance and Audit and Standards Committee to sign an amended 2020/21 Statement of Accounts after 24th September should this be required following comments by the auditor.

Additional documents:

9.

Treasury Management Monitoring Report for the First Quarter of 2021/22 pdf icon PDF 208 KB

The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, ie. its borrowing and cash investments at 30th June 2021 and of the risks attached to that position.

 

Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.

 

RECOMMENDED that

 

(1)   the Council's Treasury Management activities have remained within the Treasury Management Policy 2021/22 in the period up to 30 June 2021 be noted; and

 

(2)  the actual Treasury Management indicators as at 30 June 2021 set out in Appendix A be noted.

Additional documents:

10.

Corporate Complaints Policy pdf icon PDF 158 KB

The purpose of this report is to present the revised corporate complaints policy to the committee for approval, as set out in Appendix A.

 

RECOMMENDED that the Governance, Audit & Standards Committee approves

 

(i) the proposed revised corporate complaints policy as set out at appendix A; and

(ii) the proposed timeline for implementation of the new policy from 1 December 2021.

Additional documents:

11.

Overview of Portsmouth City Council complaints, including Local Government and Social Care Ombudsman Complaints 2020/21 pdf icon PDF 208 KB

Purpose.

 

To bring to the attention of the Governance & Audit & Standards Committee the Annual Review of Complaints by the Local Government and Social Care Ombudsman (LGSCO) dated July 2021, regarding complaints it has considered against Portsmouth City Council for the year 2020/21, and to provide an overall review of complaints.

 

Recommended that the Committee & Audit & Standards Committee note the report.

12.

Data Security Breach Report pdf icon PDF 140 KB

The purpose of the report is to inform the Committee of any Data Security Breaches and actions agreed/taken since the last meeting.

 

RECOMMENDED that Members of the Governance & Audit & Standards Committee note the breaches (by reference to Appendix A) that have arisen and the action determined by the Corporate Information Governance Panel (CIGP).

Additional documents: