Agenda

Governance & Audit & Standards Committee - Friday, 25th September, 2020 2.00 pm

Venue: Virtual Remote Meeting - Remote. View directions

Contact: 023 9283 4058  Email: Vicki.plytas@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the meetings held on 3 March and 24 July 2020 pdf icon PDF 316 KB

RECOMMENDED that the minutes of the meetings held on 3 March 2020 and 24 July 2020 each be approved and signed by the Chair as a correct record.

Additional documents:

4.

Treasury Management Outturn Report for 2019/20 pdf icon PDF 867 KB

 

The purpose of the report is to inform members and the wider community of the Council's treasury management activities in 2019/20 and of the Council's treasury management position as at 31 March 2020.

 

RECOMMENDED that the actual prudential and treasury management indicators based on the unaudited accounts, as shown in Appendix B, be noted (an explanation of the prudential and treasury management indicators is contained in Appendix C).

 

 

5.

Treasury Management Monitoring Report for Quarter 1 of 2020/21 pdf icon PDF 204 KB

 

The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, ie. its borrowing and cash investments at 30th June 2020 and of the risks attached to that position.

Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.

 

RECOMMENDED that the following be noted:

(1)  That the Council's Treasury Management activities have remained within the Treasury Management Policy 2020/21 in the period up to 30 June 2020.

(2)  That the actual Treasury Management indicators as at 30 June 2020 set out in Appendix A be noted.

 

Additional documents:

6.

Corporate Complaints pdf icon PDF 218 KB

(For information only)

The purpose of the report is to bring to the attention of the Governance & Audit & Standards Committee the Annual Review of Complaints by the Local Government and Social Care Ombudsman (LGSCO) dated July 2020, regarding complaints it has considered against Portsmouth City Council for the year 2019/20.

 

This item is for noting.

7.

Audit Performance Status report to 7 September pdf icon PDF 129 KB

The purpose of the report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2020/21 to 7th September 2020 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

RECOMMENDED that Members note

 

(1)  The Audit Performance for 2020/21 to 7th September 2020.

(2)  The highlighted areas of concern in relation to audits completed from the 2020/21 Audit Plan, including follow up work performed.

 

 

Additional documents:

8.

Political Balance Rules pdf icon PDF 125 KB

 

The purpose of the report is to ask the Committee to consider whether it wishes to disapply the political balance rules in respect of its Sub-Committees which consider complaints against Members and to agree that the same rule shall apply to the Initial Filtering Panel.

 

RECOMMENDED that the political balance rules are disapplied in respect of Governance and Audit and Standards Sub-Committees which are considering complaints against Members and also the same arrangement should apply in respect of Initial Filtering Panel membership.

 

9.

Exclusion of Press and Public

In view of the contents of the appendices to the following item on the agenda the Committee is RECOMMENDED to adopt the following motion:

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the appendices to the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972"

The public interest in maintaining the exemption must outweigh the public interest in disclosing the information.

Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed appendices are shown below.

(NB The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties. Members are reminded of standing order restrictions on the disclosure of exempt information and are asked to dispose of exempt documentation as confidential waste at the conclusion of the meeting.

 

Item                                                                                        Exemption Para No.*

 

10. Procurement Management Information

(Exempt Appendices 1, 2 and 3)                                                3

 

*3. Information relating to the financial or business affairs of any particular person (including the authority holding that information

10.

Procurement Management ((nformation only) pdf icon PDF 580 KB

(report for information only)

The purpose of the report is to provide evidence to allow the committee to evaluate the extent that Portsmouth City Council is producing contracts for goods, works and services in a legally compliant value for money basis.

 

For noting.