Agenda

Governance & Audit & Standards Committee
Friday, 20th September, 2019 4.00 pm

Venue: The Executive Meeting Room - Third Floor, The Guildhall. View directions

Contact: Anna Martyn 023 9283 4870  Email: anna.martyn@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of Previous Meeting - 26 July 2019 pdf icon PDF 156 KB

RECOMMENDED that the minutes of the previous meeting held on 26 July 2019 are approved as a correct record to be signed by the Chair.

4.

Overview of Portsmouth City Council complaints, including Local Government and Social Care Ombudsman Complaints 2018/19. pdf icon PDF 194 KB

Purpose.

To bring to the attention of the Governance & Audit & Standards Committee the Annual Review of Complaints by the Local Government and Social Care Ombudsman (LGSCO) dated July 2019, regarding complaints it has considered against Portsmouth City Council for the year 2018/2019.

 

Recommended that the Committee & Audit & Standards Committee note the report.

5.

Review of polling districts and polling places. pdf icon PDF 69 KB

Purpose.

To detail the outcomes of the review of polling districts and polling places recently undertaken and to invite members to consider the recommendations made.

 

RECOMMENDED that:

1.    That the changes to the current scheme recommended in paragraphs 5.2 to 5.10 are approved and implemented on publication of the 2020 Register of Electors.

2.    That it be reconfirmed that the Returning Officer has delegated authority to make such variations to polling places as may be necessary arising from the availability of premises for use at a particular election.

Additional documents:

6.

Audit review on home to school transport and hire cars

The report will follow.

7.

Update(s) to Portsmouth City Council's Contract Procedure Rules pdf icon PDF 138 KB

 

Purpose

The purpose of the report is for the Governance Audit and Standard Committee (GAS) to consider the proposed updates to Portsmouth City Council's (the Council's) Contract Procedure Rules (the CPRs) (the report).

 

The report sets out the proposals and justifications for:

 

Implementing a new price increase control by way of an existing agreed approval process for specific Council contracts; and

 

Carrying out a full legal review of the CPRs in light of recent legislative changes (detailed below).

 

RECOMMENDED that the GAS consider whether to recommend to Full Council the adoption of the proposals set out in this report.

Additional documents:

8.

Portsmouth City Council Annual Audit Letter 2018/19 pdf icon PDF 2 MB

The committee is asked to consider the annual audit letter for the year ended 31 March 2019.

9.

Audit Performance Status Report to 4 September 2019 pdf icon PDF 99 KB

Purpose.

This is an Audit Performance Status Report for the 2019-20 planned audit activities. Appendix A includes the detail of progress made against the annual plan and documents individual audit findings. 

 

RECOMMENDED that members note:

1.    The Audit Performance for 2019/20 to 4th September 2019.

2.    The highlighted areas of concern in relation to audits completed from the 2019/20 Audit Plan, including follow up work performed.

 

Additional documents:

10.

Scrutiny call in arrangements pdf icon PDF 115 KB

Purpose.

For the committee to consider the request from Councillor Bosher (points 1- 4 below), to review the Council's Call-in rules and process and decide what it consequently supports to go forward to Full Council:

 

1)    A suitable time limit for Scrutiny Management Panel to consider the call in

2)    The subject decision of the Cabinet/Portfolio Holder be not implemented until the call in has been properly considered

3)    The call in can be a lengthy process and perhaps should be the subject of a special meeting and not included on the agenda of a scheduled meeting.

4)    If the call in is successful, and the subject report is referred back to the Portfolio holder or Cabinet for reconsideration, the original unaltered report should not be the subject for reconsideration.

 

 

RECOMMENDED that having regard to the contents of this report that:

 

The committee notes the current call in rules/process, and

1.  Consider whether its wishes to recommend to Full Council any suggested changes as detailed in paragraph 4 below.

2.  Further to 2.2 above, should the Committee support the changes as presented, the associated draft constitutional revisions are incorporated as track changes to section 15 - Call-In,  (attached  as Appendix  A ) as part of any recommendation to Full Council. 

 

Additional documents:

11.

Date of the next meeting

To be confirmed.