Agenda

Governance & Audit & Standards Committee
Friday, 8th June, 2018 10.30 am

Venue: The Executive Meeting Room - Third Floor, The Guildhall. View directions

Contact: 023 9283 4058  Email: Vicki.plytas@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes from the Meeting held on 9 March 2018 pdf icon PDF 267 KB

RECOMMENDED that the minutes of the meeting held on 9 March 2018 be confirmed and signed by the Chair as a correct record.

4.

External Audit Progress Report pdf icon PDF 81 KB

Presentation of the Audit Progress Report from the External Auditors for

noting.

5.

External Audit Fee Letter pdf icon PDF 24 KB

Presentation of the External Auditor's Fee Letter for noting.

6.

Treasury Management Outturn Report 2017/18 pdf icon PDF 435 KB

The purpose of the report is to inform members and the wider community of the Council's treasury management activities in 2017/18 and of the Council's treasury management position as at 31 March 2018.

 

RECOMMENDED that the actual prudential and treasury management indicators based on the unaudited accounts, as shown in Appendix D, be noted.

 

Additional documents:

7.

Annual Audit Plan Report 2017/18 & Audit Plan 2018/19 pdf icon PDF 236 KB

The purpose of the report is to update the Governance and Audit and Standards Committee on the completion of the Internal Audit Plan for 2017/18 and to highlight areas of concern and areas where assurance can be given on the internal control framework. The Audit Plan for 2018/19 is also presented.

 

RECOMMENDED that Members

(1)  Note the completion of the Audit Plan for 2017/18

(2)  Note the highlighted areas of control weakness from the 2017/18 Audit Plan.

(3)  endorse the Audit Plan for 2018/19

 

 

                  .

 

Additional documents:

8.

Performance Management Update - Quarter 4, 2017 - 18 pdf icon PDF 166 KB

The report provides an update to the Committee on significant performance issues, arising from Q4 performance monitoring and highlights areas for further action or analysis.

 

RECOMMENDED that the Committee is asked to:-

(1)  Note the report

(2)  Note the continued improvement in quality of reports from directorates

(3)  Agree if any further action is required in response to performance issues highlighted.

 

Additional documents:

9.

Consideration of the Political Balance Rules in relation to the constitution of Sub-committees considering complaints against Members pdf icon PDF 82 KB

The purpose of the report is to ask the Committee to consider whether it wishes to disapply the political balance rules in respect of its Sub-Committees which consider complaints against Members and to agree that the same arrangement shall apply to the Initial Filtering Panel.

 

RECOMMENDED that the political balance rules are disapplied in respect of Governance and Audit and Standards Sub-Committees which are considering complaints against Members and also the same arrangement should apply in respect of Initial Filtering Panel membership.

10.

Exclusion of Press and Public

In view of the contents of the following item on the agenda the

Committee is RECOMMENDED to adopt the following motion:

“That, under the provisions of Section 100A of the Local Government

Act, 1972 as amended by the Local Government (Access to Information)

Act, 1985, the press and public be excluded for the consideration of the

following items on the grounds that the reports contain information

defined as exempt in Part 1 of Schedule 12A to the Local Government

Act, 1972"

The public interest in maintaining the exemption must outweigh the

public interest in disclosing the information.

Under the Local Authorities (Executive Arrangements) (Meetings and

Access to Information) England Regulations 2012, regulation 5, the

reasons for exemption of the listed item is shown below.

(NB The exempt/confidential committee papers on the agenda will

contain information which is commercially, legally or personally

sensitive and should not be divulged to third parties. Members are

reminded of standing order restrictions on the disclosure of exempt

information and are invited to return their exempt documentation to the

Senior Local Democracy Officer at the conclusion of the meeting for

shredding.)

Item                                                                                        Exemption Para No.*

11. Data Security Breach report (Exempt Appendix only)              1 and 2

           

*1.       Information relating to any individual

*2.       Information that is likely to reveal the identity of an individual

11.

Data Security Breach Report pdf icon PDF 101 KB

(NB Appendix 1 was designated exempt at the time of publication but the City Solicitor subsequently agreed that the document need not be exempt and authorised publication after the meeting.  It was published on the website on 12 June 2018)

 

The purpose of the report is to inform the Committee of any Data Security Breaches and actions agreed/taken since the last meeting.

 

RECOMMENDED that Members of the Committee note the breaches (by reference to Appendix A) that have arisen and the action determined by the Corporate Information Governance Panel (CIGP).

Additional documents: