Agenda

Note in respect of items 1 and 2, in accordance with the Local Government Act 1972, a member of the Executive may not be elected to the position of either Lord Mayor or Deputy Lord Mayor.

After item 2, The Council will then adjourn, re-commencing in the Council Chamber at 12.30pm (or shortly after the conclusion of Mayor Making if later) to deal with the remaining items on the agenda.

Deputations by members of the public may be made on any item where a decision is going to be taken. The request should be made in writing to the contact officer (james.harris@portsmouthcc.gov.uk) by 12 noon of the working day before the meeting (Monday 15 May 2023 for this meeting), and must include the purpose of the deputation (for example, for or against the recommendations). Email requests are accepted.

Unless:

a) they resign from the office of Leader;

b) they are no longer a Councillor;

c) they are removed from the office of Leader by resolution of the Council; or

d) they are otherwise disqualified by law.

This is in accordance with the Local Government and Public Involvement in Health Act 2007.

The Council will also receive details of the appointments from the Leader (as it is within their gift) for the Health and Wellbeing Board, applying the following criteria:

· Leader of the Council (or nominated representative)

· Portfolio holder responsible for Health & Social Care

· Portfolio holder responsible for Children’s Services

· Leader of the largest opposition group (or nominated representative)

A named standing deputy may also be appointed for each position.

Under the Local Government and Housing Act 1989, the City Council is required at each Annual Meeting to review the representation of different political groups, to determine the allocation of seats to different political groups for the forthcoming municipal year based on the group strengths on the council and to appoint members in accordance with the decisions of the council as to allocation and according to the wishes of the groups as to the identities of the members to be appointed.

The appointment of members is dealt with separately under Item 10 below.

The representation of groups must be in accordance with the rules set out in the relevant legislation.

The proposed allocation of seats for 2023/24 and details of the proposed allocation of places on panels and committees will be circulated under separate cover.

Principle 2 within Section 15 of the Local Government and Housing Act 1989 requires the majority of seats on committees and panels to be allocated to the group having the majority of seats on the City Council.

A group is defined in the regulations as comprising two or more persons.

The proposed 2023/24 municipal appointments will be presented at the meeting.

RECOMMENDED:

(i) That the total number of seats on committees and panels be divided amongst the political groups and individual members as applicable in accordance with Table 1; and

(ii) that any other bodies subject to the political proportionality rules also be appointed in accordance with proportions shown in Table 1.

To appoint representatives, who must be elected members, to the following outside bodies. These appointments are reserved to the City Council in accordance with the Council's Constitution.

(i)       To appoint 1 member to serve on the Hampshire and Isle of Wight Fire and Rescue Authority for the 2023/24 municipal year.

(In 2022/23 the appointee was Councillor Cal Corkery).

(ii)       To appoint 1 member plus 1 deputy to serve on the Police and Crime Panel (PCP) for the 2023/24 municipal year.

(Councillor Jason Fazackarley was the Council's representative in 2022/23 with Councillor Kirsty Mellor as Deputy).

(iii)      To appoint up to 4 members to serve on the Local Government Association General Assembly for the 2023/24 municipal year, who will be supported by the appropriate officers at the Annual Conference, and to specify which of the elected members will hold the voting rights.

Portsmouth City Council has 5 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration. Those having the right to vote should be identified.

In 2022/23 the representatives were Councillors Lee Mason, Cal Corkery, Gerald Vernon-Jackson and Suzy Horton, who each exercised one vote.

(iv)      To appoint 6 members to serve on the Langstone Harbour Board for the 2023/24 municipal year who must be elected members and in accordance with the political balance regulations.

For 2022/23, the representatives were: Councillors Kimberly Barrett, Charlotte Gerada, Lewis Gosling, Graham Heaney, Lee Mason and Darren Sanders.

Standing Duties for 2022/23 were: Councillors Ryan Brent, Hugh Mason, Steve Pitt, Judith Smyth and Matthew Winnington.

7 members to the Twinning Advisory Group

In 2022/23 the chair was the Communities and Central Services Portfolio Holder (Councillor Chris Attwell), with the Lord Mayor (Councillor Hugh Mason) performing the Vice Chair role.

The remaining 5 members in 2022/23 were Councillors Tom Coles, Jason Fazackarley, Lee Mason, Leo Madden and Linda Symes.

To provisionally agree the following Council meeting dates for 2024/25