Full Council - Tuesday, 16th May, 2023 10.00 am

Venue: The Main Auditorium - Portsmouth Guildhall

Contact: James Harris  Email:

Webcast: View the webcast

No. Item

Items 1 (Election of Lord Mayor) and 2 (Appointment of Deputy Lord Mayor) will take place in the Main Auditorium.


To elect the Lord Mayor for the ensuing Municipal Year


To appoint the Deputy Lord Mayor and Deputy Lady Mayoress for the ensuing Municipal Year

Note in respect of items 1 and 2, in accordance with the Local Government Act 1972, a member of the Executive may not be elected to the position of either Lord Mayor or Deputy Lord Mayor.


After item 2, The Council will then adjourn, re-commencing in the Council Chamber at 12.30pm (or shortly after the conclusion of Mayor Making if later) to deal with the remaining items on the agenda.


Declaration of Members' Interests


To approve as a correct record the Minutes of the Council meeting held on 14 March 2023 pdf icon PDF 574 KB


To receive such communications as the Lord Mayor may desire to lay before the Council, including apologies for absence


Deputations from the Public under Standing Order No 24.

Deputations by members of the public may be made on any item where a decision is going to be taken. The request should be made in writing to the contact officer ( by 12 noon of the working day before the meeting (Monday 15 May 2023 for this meeting), and must include the purpose of the deputation (for example, for or against the recommendations). Email requests are accepted.


To elect the Leader of the City Council for a four-year term of office (unless their current term of office expires earlier)



a) they resign from the office of Leader;

b) they are no longer a Councillor;

c) they are removed from the office of Leader by resolution of the Council; or

d) they are otherwise disqualified by law.


This is in accordance with the Local Government and Public Involvement in Health Act 2007.


Cabinet - In accordance with the Local Government and Public Involvement in Health Act 2007, to receive details from the Leader of the Council regarding Cabinet members (including Deputy Leader) and portfolios for the ensuing Municipal Year

The Council will also receive details of the appointments from the Leader (as it is within their gift) for the Health and Wellbeing Board, applying the following criteria:


· Leader of the Council (or nominated representative)

· Portfolio holder responsible for Health & Social Care

· Portfolio holder responsible for Children’s Services

· Leader of the largest opposition group (or nominated representative)


A named standing deputy may also be appointed for each position.


Proportional Representation on Panels and Committees pdf icon PDF 173 KB

Under the Local Government and Housing Act 1989, the City Council is required at each Annual Meeting to review the representation of different political groups, to determine the allocation of seats to different political groups for the forthcoming municipal year based on the group strengths on the council and to appoint members in accordance with the decisions of the council as to allocation and according to the wishes of the groups as to the identities of the members to be appointed.


The appointment of members is dealt with separately under Item 10 below.


The representation of groups must be in accordance with the rules set out in the relevant legislation.


The proposed allocation of seats for 2023/24 and details of the proposed allocation of places on panels and committees will be circulated under separate cover.


Principle 2 within Section 15 of the Local Government and Housing Act 1989 requires the majority of seats on committees and panels to be allocated to the group having the majority of seats on the City Council.


A group is defined in the regulations as comprising two or more persons.


The proposed 2023/24 municipal appointments will be presented at the meeting.




(i) That the total number of seats on committees and panels be divided amongst the political groups and individual members as applicable in accordance with Table 1; and


(ii) that any other bodies subject to the political proportionality rules also be appointed in accordance with proportions shown in Table 1.


To appoint Members to the following Committees and Panels for the 2023/24 Municipal Year:-



Number of members

Scrutiny Management Panel



Planning Committee



Licensing Committee



Governance & Audit & Standards Committee



Employment Committee



Health Overview & Scrutiny Panel



Economic Development, Culture & Leisure Scrutiny Panel



Education, Children & Young People Scrutiny Panel



Housing and Social Care Scrutiny Panel



Traffic, Environment & Community Safety Scrutiny Panel





To appoint Standing Deputies (three named Members for each Group on each Committee or Panel, five in respect of the Planning Committee)


To appoint the Chairs and Vice-Chairs of Committees and the Scrutiny Management and Scrutiny Panels for the 2023/24 Municipal Year



To appoint representatives, who must be elected members, to the following outside bodies. These appointments are reserved to the City Council in accordance with the Council's Constitution.


(i)       To appoint 1 member to serve on the Hampshire and Isle of Wight Fire and Rescue Authority for the 2023/24 municipal year.


(In 2022/23 the appointee was Councillor Cal Corkery).


(ii)       To appoint 1 member plus 1 deputy to serve on the Police and Crime Panel (PCP) for the 2023/24 municipal year.


(Councillor Jason Fazackarley was the Council's representative in 2022/23 with Councillor Kirsty Mellor as Deputy).


(iii)      To appoint up to 4 members to serve on the Local Government Association General Assembly for the 2023/24 municipal year, who will be supported by the appropriate officers at the Annual Conference, and to specify which of the elected members will hold the voting rights.


Portsmouth City Council has 5 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration. Those having the right to vote should be identified.


In 2022/23 the representatives were Councillors Lee Mason, Cal Corkery, Gerald Vernon-Jackson and Suzy Horton, who each exercised one vote.


(iv)      To appoint 6 members to serve on the Langstone Harbour Board for the 2023/24 municipal year who must be elected members and in accordance with the political balance regulations.


For 2022/23, the representatives were: Councillors Kimberly Barrett, Charlotte Gerada, Lewis Gosling, Graham Heaney, Lee Mason and Darren Sanders.


Standing Duties for 2022/23 were: Councillors Ryan Brent, Hugh Mason, Steve Pitt, Judith Smyth and Matthew Winnington.


Other Appointments

7 members to the Twinning Advisory Group


In 2022/23 the chair was the Communities and Central Services Portfolio Holder (Councillor Chris Attwell), with the Lord Mayor (Councillor Hugh Mason) performing the Vice Chair role.


The remaining 5 members in 2022/23 were Councillors Tom Coles, Jason Fazackarley, Lee Mason, Leo Madden and Linda Symes.


Urgent Business - To receive and consider any urgent and important business from Members of the Cabinet in accordance with Standing Order No 26.


Questions from Members under Standing Order No 17.


To approve the following dates for meetings of the Council during 2023/24 municipal year to commence at 2pm unless otherwise indicated

18 July 2023

17 October 2023

14 November 2023

12 December 2023

16 January 2024 (provisional)

13 February 2024

19 March 2024

14 May 2024 (Annual) (10am)


To provisionally agree the following Council meeting dates for 2024/25


16 July 2024

15 October 2024

12 November 2024

10 December 2024


14 January 2025 (provisional)

18 February 2025

18 March 2025

13 May 2025 (Annual) (10am)