Agenda

Annual General Meeting, Full Council
Tuesday, 14th May, 2019 10.00 am

Venue: Main Concert Hall, Ground Floor, The Guildhall

Contact: Stewart Agland  Email: stewart.agland@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

Items 1 (Election of Lord Mayor) and 2 (Appointment of Deputy Lord Mayor)

will take place in the Main Concert Hall.

1.

To elect the Lord Mayor for the ensuing Municipal Year.

2.

To appoint the Deputy Lord Mayor for the ensuing Municipal Year.

The Council will adjourn at approximately 11.30 am and deal with the remaining items, re-commencing in the Council Chamber no earlier than 2.30 pm.

3.

Declaration of Members' Interests

4.

Minutes of Council meeting held on 19 March 2019 pdf icon PDF 419 KB

5.

Communications and apologies for absence

6.

Deputations from the Public under Standing Order No 24

7.

To elect the Leader of the City Council for a four-year term of office (unless the Leader's current term of office expires earlier)

unless -

 

a)    they resign from the office;

 

b)    they are no longer a Councillor

 

c)    they are removed from office by resolution of the Council

 

This is in accordance with the Local Government and Public Involvement in Health Act 2007

8.

In accordance with the Local Government and Public Involvement in Health Act 2007, to receive details from the Leader of the Council regarding Cabinet members (including Deputy Leader) and portfolios for the ensuing Municipal Year. pdf icon PDF 13 KB

The Council will also receive details of the appointments from the Leader (as it is within their gift) for the Health and Wellbeing Board, applying the following criteria;

 

·         Leader of the Council (or nominated representative)

·         Portfolio holder responsible for Health & Social Care

·         Portfolio holder responsible for Children’s Services

·         Leader of the largest opposition group (or nominated representative)

 

A named standing deputy may also be appointed for each position.

9.

Proportional Representation on Panels and Committees pdf icon PDF 346 KB

Under the Local Government and Housing Act 1989, the City Council is required at each Annual Meeting to review the representation of different political groups, to determine the allocation of seats to different political groups for the forthcoming Municipal Year based on the Group Strengths on the Council and to appoint Members in accordance with the decisions of the Council as to allocation and according to the wishes of the groups as to the identities of the Members to be appointed.  The appointment of Members is dealt with separately under Item 10 below.

 

Proposed allocation of Seats for 2019/20 (Table 1) below

 

The representation of groups must be in accordance with the rules set out in the relevant legislation.  Details of the proposed allocation of places on Panels and Committees will follow.  Set out below are the totals -

 

Groups

1

 

2

3

4

5

6

No of Cllrs

Total No of Cttee Seats

Licensing Committee

(15 Members)

Planning Committee

(10 Members)

7 committees and panels (see note)

(6 Members each)

Scrutiny Management Panel

(9 Members)

Conservative

 

 

 

 

 

 

Liberal Democrat

 

 

 

 

 

 

Labour

 

 

 

 

 

 

Non-Aligned Independents

 

 

 

 

 

 

 

 

42

76

    15

  10

42

9

 

Note: Group 5 contains the following: Governance & Audit & Standards; Employment; & Health Overview and Scrutiny Panel; and the 4 themed scrutiny panels

 

Principle 2 within Section 15 of the Local Government and Housing Act 1989 requires the majority of seats on Committees and Panels to be allocated to the group having the majority of seats on the City Council. 

 

A group is defined in the regulations as comprising two or more persons.

 

2019/20 municipal appointments will be presented at the meeting

 

RECOMMENDED (1) that the total number of seats on Committees and Panels be divided amongst the political groups and individual members as applicable in accordance with Table 1 above (details to follow);

 

                                  (2) that any other bodies subject to the political proportionality rules be appointed in accordance with proportions shown in Table 1.

10.

To appoint Members to the following Committees and Panels for the 2019/20 Municipal Year :-

Scrutiny Management Panel

- 9 members

Planning Committee

- 10 members

Licensing Committee

- 15 members

Governance & Audit & Standards Committee

- 6 members

Employment Committee

- 6 members

Health Overview & Scrutiny Panel

- 6 members

Economic Development, Culture & Leisure Scrutiny Panel

- 6 members

Education, Children & Young People Scrutiny Panel

- 6 members

Housing and Social Care Scrutiny Panel

- 6 members

Traffic, Environment & Community Safety Scrutiny Panel

- 6 members

 

11.

To appoint Standing Deputies (three named Members for each Group on each Committee or Panel, five in respect of the Planning Committee).

12.

To appoint the Chairs and Vice-Chairs of Committees and the Scrutiny Management and Scrutiny Panels for the 2019/20 Municipal Year.

13.

Appointments

To appoint representatives, who must be elected members, to the following outside bodies. These appointments are reserved to the City Council in accordance with the Council's Constitution.

 

(1)

To appoint 1 member to serve on the Hampshire Fire & Rescue Authority for the 2019/20 municipal year.

 

(In 2018/19 the appointee was Councillor Jason Fazackarley)

 

(2)

To appoint 1 member to serve on the Police and Crime Panel (PCP) (Councillor Dave Ashmore was the Council's representative in 2018/19).

 

Note: Councils are asked to consider when appointing, whether a conflict of interest might occur for Leaders and Community Safety Portfolio holders, as they are likely to be in regular discussions with the Police and Crime Commissioner about local crime and disorder issues.

 

(3)

To appoint up to 4 members to serve on the Local Government Association General Assembly for the 2019/20 municipal year, who will be supported by the appropriate officers at the Annual Conference, and to specify which of the elected members will hold the voting rights.

 

Portsmouth City Council has 5 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration. Those having the right to vote should be identified.

 

In 2018/19 the representatives were Councillors Donna Jones, and Lee Mason, Steve Pitt and Gerald Vernon-Jackson CBE, who each exercised one vote.

 

(4)

To appoint 6 members to serve on the Langstone Harbour Board who must be an elected member and in accordance with the political balance regulations.

 

For 2018/19, the representatives were; Councillors Ryan Brent, Lee Mason, Matthew Winnington, Jeanette Smith, Tom Coles, Robert New and standing deputy Ian Lyon.

 

14.

Other Appointments

·         6 members to the Twinning Advisory Group - in 2018/19 the chair was the Resources Portfolio holder (Jeanette Smith), with the Lord Mayor (Lee Mason) performing the deputy Chair role (the other 4 members in 2018/19 were Councillors Chowdhury, Hugh Mason, Lynne Stagg and Ken Ellcome).

15.

To receive and consider any urgent and important business in accordance with Standing Order No 26.

16.

To approve the following dates for meetings of the Council during the 2019/20 municipal year as required under Standing Order 6 and 10k, to commence at 2pm unless otherwise indicated

16 July 2019

14 January 2020 (provisional)

15 October 2019

11 February 2020

12 November 2019

17 March 2020

10 December 2019

19 May 2020 (Annual) (10:00am)

 

To provisionally agree the following Council meeting dates for 2020/21

 

21 July 2020

12 January 2021 (provisional)

13 October 2020

9 February 2021

10 November 2020

16 March 2021

8 December 2020

18 May 2021 (Annual) (10:00am)