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Proposed venue: Council Chamber - The Guildhall
Contact: Stewart Agland Email: stewart.agland@portsmouthcc.gov.uk
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Members' Interests Minutes: There were no declarations of members' interests. |
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To confirm the minutes of the meetings of the extraordinary and ordinary Council held on 22 March 2016 Minutes: It was
Proposed by Councillor Donna Jones Seconded by Councillor Gerald Vernon-Jackson
That the minutes of the meetings of the extraordinary and ordinary Council held on 22 March 2016 be confirmed and signed as a correct record.
RESOLVED that the minutes of the meetings of the extraordinary and ordinary Council held on 22 March 2016 be confirmed and signed as a correct record. |
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To receive such communications as the Lord Mayor may desire to lay before the Council, including apologies for absence Minutes: There were no apologies for absence.
The Lord Mayor drew members' attention to the revised seating plan which had been circulated in the chamber and is effective from this meeting.
The Lord Mayor welcomed Mr Andrew Kelly from our Portsmouth Rhode Island sister link who read out a proclamation from his town council mayor.
A vote of thanks was given by Councillor Lee Mason on behalf of the Council. He thanked Mr Kelly for the proclamation from Portsmouth Rhode Island's town council mayor. He also thanked guests from Portsmouth's twin cities of Caen and Duisburg for sending representatives for their attendance.
The Lord Mayor then reminded members that at the extraordinary meeting on 22 March 2016 it was agreed to admit former Portsmouth city councillor Terry Hall to the roll of honorary aldermen.
The Lord Mayor presented Terry Hall with a framed certificate and Mrs Hall gave a short speech of thanks.
The Lord Mayor said that at the same extraordinary meeting, it was also agreed to admit former Portsmouth city councillor Alistair Thompson to the roll of honorary aldermen. The Lord Mayor presented the certificate to Mr Thompson who responded with a short speech of thanks.
The Lord Mayor then advised members that Councillor Stephen Morgan had been appointed as Deputy Leader of the Labour group. |
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Deputations from the Public under Standing Order No 24 Minutes: There were no deputations. |
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To elect the Leader of the City Council who will remain in office for four years until May 2020 unless he/she Minutes: (a) resigns from the office (b) is no longer a councillor (c) is removed from office by resolution of the council.
This is in accordance with the Local Government and Public Involvement in Health Act 2007.
It was
Proposed by Councillor Luke Stubbs Seconded by Councillor Jim Fleming
That Councillor Donna Jones be appointed Leader of the Council.
As there were no other nominations the Lord Mayor declared Councillor Jones as the Leader of the Council.
The Leader thanked colleagues for their support. |
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In accordance with the Local Government and Public Involvement in Health Act 2007, to receive details from the Leader of the Council regarding Cabinet members and portfolios for the ensuing Municipal Year Minutes: The Lord Mayor explained that the Council Leader is empowered to determine the number of councillors on the Cabinet and decide portfolios and portfolio remits and to select one of the appointed members to the position of Deputy Leader. The Leader then announced her Cabinet. The names of the Cabinet and opposition spokespersons together with membership of the Health & Wellbeing Board which is in the gift of the Leader was circulated (attached to these minutes as Appendix1).
The Leader advised that her Deputy Leader, Councillor Luke Stubbs would continue in this role and thanked him for the outstanding job he was doing. The Leader also read out the appointments to the Health & Wellbeing Board.
Finally the Leader placed on record a warm welcome to Councillors Jim Fleming, Leo Madden, Steve Pitt, Tom Wood and Stephen Morgan.
Councillor Gerald Vernon-Jackson gave his best wishes to all members of the Cabinet.
RESOLVED
(1) that Council noted that there will be ten portfolios (including the Leader) for the ensuing municipal year as set out in Appendix 1 attached to these minutes;
(2) that Council noted the membership of the Health & Wellbeing Board for the ensuing municipal year also as set out in Appendix 1 attached to these minutes
The Lord Mayor proposed and the Council agreed to take agenda items 10, 11, 12, 13, 14 and 15 together namely proportional representation on committees and panels and consequent appointments of members and standing deputies, chairs and vice-chairs and other appointments.
Councillor Vernon-Jackson proposed that Councillor Ben Dowling should be appointed as a standing deputy on the Langstone Harbour Board and Councillor Jones agreed to incorporate this into the proposal.
It was
Proposed by Councillor Donna Jones Seconded by Councillor Luke Stubbs
To adopt the overall political balance and allocation of seats schedule circulated in the chamber and to agree the membership of the committees and panels, standing deputies, chairs and vice-chairs of committees and panels, including appointments and other appointments detailed at agenda items 14 and 15 also circulated at the meeting subject to the change mentioned in respect of the Langstone Harbour Board.
Upon being put to the vote the Council agreed all the appointments.
RESOLVED (1) the total number of seats on committees and panels be divided among the political groups in accordance with Table 1 as set out below.
TABLE 1
RESOLVED (2) that any other bodies subject to the political proportionality rules be appointed in accordance with the proportions shown in Table 1.
RESOLVED (3) that the following committees and panels be appointed with the membership as shown together with the standing deputies and chairs and vice-chairs where appropriate as indicated.
Licensing Committee
15 Members and 3 standing deputies per group represented Indicate "Chair" & "Vice Chair" in position column.
Planning Committee
10 Members and 5 standing deputies per group represented Indicate "Chair" & "Vice Chair" in position column.
Scrutiny Management Panel
9 Members and 3 standing deputies per group represented Indicate "Chair" & "Vice Chair" in position column.
Governance & Audit & Standards Committee
6 Members and 3 standing deputies per group represented. Indicate "Chair" & "Vice Chair" in position column.
Employment Committee
6 Members and 3 standing deputies per group represented. Indicate "Chair" & "Vice Chair" in position column.
Health Overview & Scrutiny Panel
6 Members and 3 standing deputies per group represented. Indicate "Chair" & "Vice Chair" in position column.
Economic Development, Culture & Leisure Scrutiny Panel
6 Members and 3 standing deputies per group represented. Indicate "Chair" & "Vice Chair" in position column.
Education, Children & Young People Scrutiny Panel
6 Members and 3 standing deputies per group represented. Indicate "Chair" & "Vice Chair" in position column.
Housing and Social Care Scrutiny Panel
6 Members and 3 standing deputies per group represented. Indicate "Chair" & "Vice Chair" in position column.
Traffic, Environment & Community Safety Scrutiny
6 Members and 3 standing deputies per group represented. Indicate "Chair" & "Vice Chair" in position column.
RESOLVED (4) that the following appointments be made for 2016/17 municipal year:
Hampshire Fire & Rescue Authority (3 members) Requires political proportionality, equating to
1 Liberal Democrat - Councillor Matthew Winnington 2 Conservative - Frank Jonas and Luke Stubbs
Police and Crime Panel (1 Member)
Membership: Ian Lyon
Local Government Association General Assembly (4 Members) Membership: Councillor Lee Mason; Councillor Donna Jones; Councillor Rob New; Councillor Gerald Vernon-Jackson
Portsmouth City Council has up to 4 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration.
Langstone Harbour Board (6 Members) Applying political proportionality rules would equate to;
2 Liberal Democrat - Councillor Darren Sanders and Matthew Winnington 3 Conservative - Councillors Steve Hastings; Ian Lyon; Lee Mason 1 UKIP - Councillor Alicia Denny Plus 1 standing deputy - Councillor Ben Dowling, Liberal Democrat.
RESOLVED (5) that the following appointments be made to the Twinning Advisory Group for the 2016/17 municipal year To be chaired by the Resources Portfolio holder, with the Lord Mayor performing the deputy Chair role. 6 Members (not proportional)
Councillor Lee Mason (Chair) Resources portfolio holder; Councillor David Fuller (Vice-Chair, ex officio Lord Mayor); Councillor Colin Galloway; Councillor Yahiya Chowdhury; Councillor Hugh Mason; Councillor Lynne Stagg |
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To receive and consider any urgent and important business in accordance with Standing Order No 26 Minutes: There was no urgent and important business. |
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To approve the following dates for meetings of the Council during the 2016/17 Municipal Year as required under Standing Order 6 and 10(k), to commence at 2.00 pm unless otherwise indicated Minutes: It was
Proposed by Councillor Donna Jones Seconded by Councillor Luke Stubbs
That the dates and times for the Council meetings for the next municipal year (2016/17) as set out at agenda item 17, (subject to the date change identified below), be approved and that the dates for 2017/18 Council meetings also at item 17, be agreed in principle, subject to the date change below.
Dates be amended as follows:
· That 19 July 2016 be moved to 12 July 2016 and that 18 July 2017 be moved to 11 July 2017
Upon being put to the vote this was CARRIED.
RESOLVED that the meetings of the Council be held on the following dates in the 2016/17 municipal year to commence at 2.00 pm unless otherwise indicated.
12 July 2016 17 January 2017 (provisional) 11 October 2016 14 February 2017 15 November 2016 21 March 2017 13 December 2016 16 May 2017 (Annual) (10.00 am)
It was
Proposed by Councillor Donna Jones Seconded by Councillor Luke Stubbs
That the following provisional Council meeting dates for 2017/18 be agreed in principle subject to later ratification. Upon being put to the vote this was AGREED.
RESOLVED that the following provisional Council meeting dates for 2017/18 subject to later ratification be agreed in principle:
11 July 2017 16 January 2018 (provisional) 17 October 2017 13 February 2018 14 November 2017 20 March 2018 12 December 2017 15 May 2018 (Annual) (10.00 am) |