Agenda

RECOMMENDED that the minutes of the meeting held on 6 March 2020 be confirmed and signed by the Chair as a correct record.

The purpose of the report is to present the outcomes of the Trade Union Facility Time Report 2020, ensuring the Council can fulfil its statutory obligations in respect of the Trade Union (Facility Time Publication Requirements) 2017.

RECOMMENDED that Members

(1)  Note the data in Appendix 1 and the fact that the Appendix will be the report published on the PCC website and the Government maintained website currently being developed by the Cabinet Office.

(2)  Note that the data will be included in any relevant Annual Report and Accounts that are published by PCC.

The purpose of this report is to update the Employment Committee about the levels of sickness absence across the council and the actions being taken to manage absence and promote employee wellbeing.

RECOMMENDED that Members

(1)  Continue to monitor sickness absence, and ensure appropriate management action is taken to address absenteeism

(2)  Note the wellbeing activities undertaken to support attendance.

(3)  Note the additional wellbeing activities specifically in response to the Covid-19 pandemic.

(4)  Note the reduction in absence levels across the organisation

The purpose of this report is to recognise employees' resilience and hard work during the on-going pandemic period and use this as an opportunity to launch and begin to develop a culture of recognition across the organisation.

RECOMMENDED

(1)  That the members agree to hold an awards ceremony to recognise individuals who have made an outstanding contribution to the Council or city, demonstrated exceptional customer service or gone beyond the call of duty during the pandemic

(2)  That careful consideration be given to the timing of any agreed actions, acknowledging that the pandemic is still on-going

(3)  That a ceremony is organised once a vaccination programme is made available.

The purpose of the report is to update the Employment Committee on Portsmouth City Council's Health and Safety performance between 1st April 2019 and 31st March 2020.

RECOMMENDED

(1)  That the 2020/21 H&S Team Corporate action plan is noted by the Employment Committee

(2)  To note the appointment of the new Health and Safety Manager and endorse the opportunity for the manager to review the annual health and safety reporting requirements for the Employment Committee.

[This item (originally marked to follow) was published on 15 September.]

Purpose

This report is in response to a request from Members on 6^th March 2020 to consider the Council becoming an accredited Foundation Living Wage (FLW) employer.

RECOMMENDED that

(1)  The committee notes the requirements associated with becoming an accredited FLW employer

(2)  The committee notes that to become fully accredited, there is a requirement for the Council's contractors and their sub-contractors to pay their employees the FLW, which would likely be passed on the Council

(3)  The committee notes that to quantify the likely cost, a detailed review of over 650 contracts would need to be undertaken which could include writing to contractors and sub-contractors to determine the extent to which adopting the FLW would lead to a pass through of costs

(4)  The committee notes that some of the contracts most likely to be affected are in the Care Sector and it is estimated that the uplift in cost for Residential and Domiciliary Care would amount to circa £2m per annum, which is currently beyond the cash limit for Adult Social Care

[This item (originally marked to follow) was published on 16 September.]

For information only

The purpose of this report is to advise members of the results of an Employee Opinion Survey (the survey) undertaken during May and June 2020 about the impact of Covid 19 and actions being taken by PCC as a result of the findings.

RECOMMENDED tonote the survey findings and actions being taken.