Agenda

Employment Committee
Tuesday, 14th June, 2016 12.15 pm

Venue: Conference Room B - Civic Offices. View directions

Contact: Vicki Plytas 02392 834058  Email: vicki.plytas@portsmouthcc.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the meeting held on 15 March 2016 pdf icon PDF 81 KB

RECOMMENDED that the minutes of the meeting held on 15 March 2016 be confirmed and signed by the chair as a correct record.

4.

Corporate Health and Safety Annual Report pdf icon PDF 594 KB

The purpose of the report is to update the Employment Committee on Portsmouth City Council’s (PCC) health and safety (H&S) performance for the period 1 April 2015 - 31 March 2016.

 

RECOMMENDED that the 2016/17 H&S action plan be agreed and endorsed by the Employment Committee.

 

5.

Shared Cost Additional Voluntary Contribution Scheme pdf icon PDF 118 KB

The purpose of the report is to  seek approval to implementing a shared cost salary sacrifice additional voluntary contribution (SSAVC) pension arrangement.     

 

RECOMMENDED that Employment Committee

(1)  Approves the implementation of a shared cost salary sacrifice additional voluntary contribution (SSAVC) pension arrangement for members of the Local Government Pension Scheme (LGPS).

(2)  Agrees that earnings related payments, such as overtime, pay rises and redundancy are calculated on the notional salary and not the reduced sacrificed salary.  Section 3.6 of the report gives further details.

(3)  Approves the inclusion of a new discretion in the Council's Discretionary Pension Policy Statement to authorise shared cost SSAVCs as one of our discretions. Section 3.7 of the report gives further details.

(4)  Approves the implementation of a shared cost SSAVC scheme for members of the Teachers and NHS Pension Scheme, subject to this being approved by the relevant authorities

6.

Sickness Absence Quarterly Report pdf icon PDF 295 KB

The purpose of this report is to update Employment Committee about levels of sickness absence across the council and actions being taken to manage absence.

 

RECOMMENDED that Employment Committee

 

(1)       continues to monitor sickness absence and ensure appropriate management action is taken to address absenteeism

 

(2)       approves the continuation of the flu jabs vaccination campaign, co-ordinated by Public Health, for a further year, to encourage the uptake of vaccinations, especially where Directorates have contact with NHS defined risk groups or have particularly low uptake in 2015.  The cost of vaccinations to be covered by Directorates.

Additional documents:

7.

Pay Policy Statement pdf icon PDF 136 KB

The purpose of the report is to fulfil the requirement in section 38(1) of the Localism Act 2011 (openness and accountability in local pay) to prepare a Pay Policy Statement.

A Pay Policy Statement must be prepared for each financial year, approved by Full Council no later than 31st March of each financial year and published on the council's website.

 

RECOMMENDED that Employment Committee

 

(1)       Approves the draft Pay Policy Statement attached as Appendix 1, and  notes that it will be made available to the public, in draft form, on the Council's website.

(2)       Requests the Director of HR Legal and Performance to report to Members any changes to the statement that become necessary during the coming year, and pass the final statement forward for approval by the Full Council by 31st March 2017.

 

Additional documents:

8.

Apprenticeships - Progress and update report pdf icon PDF 774 KB

The purpose of the report is to update members of the Employment Committee on the progress made in recruiting apprentices and to provide an update on the introduction of the Apprenticeship Levy, public sector targets and the financial implications for Portsmouth City Council.

 

RECOMMENDED that Members

 

(i)            Note the progress in recruiting apprentices across the City Council

(ii)          Note the requirements of the Apprenticeships Levy, the planned public sector targets and the financial implications of these

(iii)         Note the Actions from the  project plan for the introduction of the Apprenticeship Levy and planned Public Sector Targets

 

9.

Changes to Senior Management Terms and Conditions to allow for shared management with Gosport Borough Council pdf icon PDF 126 KB

This report is attached following the Cabinet Meeting held on 9 June 2016.

10.

Exclusion of Press and Public

That in view of the contents of the following item on the agenda the

Committee is RECOMMENDED to adopt the following motion:

“That, under the provisions of Section 100A of the Local Government

Act, 1972 as amended by the Local Government (Access to Information)

Act, 1985, the press and public be excluded for the consideration of the

following item(s) on the grounds that the report(s) contain information

defined as exempt in Part 1 of Schedule 12A to the Local Government

Act, 1972”

The public interest in maintaining the exemption must outweigh the

public interest in disclosing the information.

Under the Local Authorities (Executive Arrangements) (Meetings and

Access to Information) England Regulations 2012, regulation 5, the

reasons for exemption of the listed items is shown below.

Members of the public may make representation as to why the item

should be held in open session. A statement of the Council’s response

to representations received will be given at the meeting so that this can

be taken into account when members decide whether or not to deal with

the item under exempt business.

(NB The exempt/confidential committee papers on the agenda will

contain information which is commercially, legally or personally

sensitive and should not be divulged to third parties. Members are

reminded of standing order restrictions on the disclosure of exempt

information and are invited to return their exempt documentation to the

Senior Local Democracy Officer at the conclusion of the meeting for

shredding.)

 

Item                                                                            Exemption Para No.*

11 Senior Management  Structure

(exempt appendix)                                    

Paragraph Exemption Nos:                                             1 and 2

 

*1. Information relating to any individual

 

*2. Information which is likely to reveal the identity of an individual

.

11.

Senior Management Structure - Director of Public Health pdf icon PDF 123 KB

The report is now attached.

 

(NB The appendix to the report is EXEMPT.  If it is to be discussed at the meeting, provision has been made for this to take place in exempt session)

12.

Date of Next Scheduled Meeting

The next meeting is scheduled for Tuesday 13 September at 12.15pm.