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Agenda

Agenda

Venue: The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth. View directions

Contact: Vicki Plytas 02392 834058  Email: vicki.plytas@portsmouthcc.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the Meetings held on 4 November and 16 December 2014 pdf icon PDF 125 KB

RECOMMENDED that the Minutes of the meetings of the Employment Committee held on 4 November and 16 December 2014 be confirmed and signed by the Chair as a correct record.

Additional documents:

4.

Sickness Absence Quarterly Report pdf icon PDF 114 KB

The purpose of this quarterly report is to update and inform the Employment Committee on actions being taken that have an effect on the levels of sickness absence across Services.

 

RECOMMENDED to continue to monitor sickness absence, on a quarterly basis, and to ensure appropriate management action is taken to address absenteeism.

 

Additional documents:

5.

Personal Development Review and Mandatory Training Requirements pdf icon PDF 357 KB

The purpose of the report is to update members of the Employment Committee on a review of the Personal Development Review (PDR) process and Mandatory Training requirements for employees of the City Council and make recommendations based on the findings.

 

RECOMMENDED that members agree to:

 

(1)  Adopt the revised PDR and recording process enabling the HR Learning & Development team to improve the uptake and meaningfulness of PDR's as follows:

         

             i.          Supporting Services to develop a proportionate PDR process that meets the needs of their staff and job roles within it using the proposed template as a guide.

            ii.          Supporting Services to link the PDR process more closely with the Workforce planning and Business planning process that they already carry out.

           iii.          A requirement is applied to all staff to record their PDR on the HR self-serve system.

          iv.          Members are further recommended to support a review of the PDR process for the Chief Executive Officer and Strategic Directors with a view to bringing a proposal to the next Employment Committee.

(2)  Adopt a three strand process to raise compliance, reduce risk and provide the necessary knowledge to the workforce around key areas as follows:

 

             i.          A one-day training course for all new starters that covers the key messages of mandatory training (in consultation with the Policy Holder) - including an assessment of learning

            ii.          Create explicit statements in the PDR form to inform staff that they have a responsibility to drive their own learning and apply the key information delivered in training (e.g. what do the Data Protection principles mean in my role)

           iii.          Mandate consequences for non-compliance (e.g. a condition of passing probation)

          iv.          Mandate that all staff are required to pass periodic knowledge checks of mandatory training areas (process to be supported by training, e-learning, policy hub etc.)

 

6.

Localism Act - Pay Policy Statement pdf icon PDF 134 KB

Purpose of report:

The Council is required by section 38(1) of the Localism Act 2011 (openess and accountability in local pay) to prepare a Pay Policy Statement. 

 

The Local Government Transparency Code 2014 further clarifies and describes the information and data local authorities are required to publish to increase democratic accountability.

 

A Pay Policy Statement must articulate the Council's policies towards a range of issues relating to the pay of its workforce, particularly its senior staff, Chief Officers and its lowest paid employees.

 

A Pay Policy Statement must be prepared for each financial year, approved by Full Council no later than 31st March of each financial year and published on the council's website.

 

RECOMMENDED that Employment Committee be asked to

(1)  approve the draft Pay Policy Statement attached as Appendix 1 to go forward for approval by the Full Council on 17th March 2015. 

(2)  Authorise the Head of HR, Legal and Performance to amend the Pay Policy Statement to take account of changes resulting from the senior management review, where such changes are confirmed in advance of agreement of the statement by Full Council.

Additional documents:

7.

Date of Next Scheduled Meeting

The date of the next scheduled meeting is 5 March 2015