Agenda and decisions

A copy of the record of the previous decisions taken at Cabinet on 6 February 2024 is attached.

Purpose

To update members on the progress with the regeneration plans for Tipner West and seeks specific approvals to enable the Tipner West development team to continue working up a masterplan for submission later this year.

RECOMMENDED that the Cabinet

1.    Approve the revised Overarching Project Objective as set out in this report, appendix A.

2.    Confirm the 7 principles as set out in this report, appendix B.

3.    Note the update from the project team in relation to actions taken and planned.

4.    Refer the report to Full Council to note.

1.    Approved the revised Overarching Project Objective as set out in this report, appendix A.

2.    Confirmed the 7 principles as set out in this report, appendix B.

3.    Noted the update from the project team in relation to actions taken and planned.

4.    Referred the report to Full Council to note.

Purpose

To update Cabinet on the progress of the Civic Offices Member Working Group and to confirm the next steps and key outputs.

Noted the report which is for information and not subject to call-in.

Purpose

To provide an annual update on the activities being undertaken across the organisation and with our suppliers to deliver social value to the people and city of Portsmouth.

Noted the report which is for information and is not subject to call-in.

Purpose

To seek Cabinet's approval of the Equality, Diversity and Inclusion Strategy 2024-2027.

RECOMMENDED that the Cabinet approve the Equality, Diversity and Inclusion strategy 2024-2027, attached as appendix A.

Approved the Equality, Diversity and Inclusion strategy 2024-2027.

Purpose

To seek Cabinet approval to formally adopt the Water Safety Management Policy.

RECOMMENDED that the Cabinet formally adopt the Water Safety Management Policy.

Formally adopted the Water Safety Management Policy.

Purpose

To outline the new regulatory process for Adult Social Care, (ASC) share the self-assessment as part of this process, set out what has informed the assessment and highlight key elements.

RECOMMENDED that the Cabinet

1.    Note the report and self-assessment.

2.    Request the Director of Adult Social Care to develop an improvement plan for 2024/25 to address the identified areas for development in the self-assessment.

3.    Request the Director of Adult Social Care to attend Cabinet with the improvement plan for note and feedback by the end of June 2024.

4.    Refer the self-assessment to the Health Overview & Scrutiny Panel for scrutiny.

1.    Noted the report and self-assessment.

2.    Requested the Director of Adult Social Care to develop an improvement plan for 2024/25 to address the identified areas for development in the self-assessment.

3.    Requested the Director of Adult Social Care to attend Cabinet with the improvement plan for note and feedback by the end of June 2024.

4.    Referred the self-assessment to the Health Overview & Scrutiny Panel for scrutiny.

To set out the response of officers to the Scrutiny Management Panel's recommendations arising from a scrutiny review into 'The Use of 'Systems Thinking' within Portsmouth City Council.

RECOMMENDED that the Cabinet

1.    Thanks the Panel for its work in undertaking the review and the resulting report; and

2.    Notes the panel's report and recommendations as set out in Appendix A to this report, together with the officer responses to the recommendations as set out in 4.2 of this report.

1.    Thanked the Panel for its work in undertaking the review and the resulting report; and

2.    Noted the Panel's report and recommendations as set out in Appendix A to this report, together with the officer responses to the recommendations as set out in 4.2 of this report.

Purpose

To update Cabinet on the options to provide sanitary bins in male toilets.

RECOMMENDED that the Cabinet

1.    Agrees to the provision of at least one bin with associated stickers in all male public convenience sites.

2.    Asks all Directorates to arrange the provision of at least one bin per site with associated stickers in all male toilets at council owned and directly operated sites.

3.    Requests the Economic Development team to work with Shaping Portsmouth and public service partners to influence businesses to adopt a similar approach in male toilets.

1.    Agreed to the provision of at least one bin with associated stickers in all male public convenience sites.

2.    Asked all Directorates to arrange the provision of at least one bin per site with associated stickers in all male toilets at council owned and directly operated sites.

3.    Requested the Economic Development team to work with Shaping Portsmouth and public service partners to influence businesses to adopt a similar approach in male toilets.

Purpose

To seek approval for authority to be delegated to the Chief Executive to progress the tender for the construction contract for Phase 5 of the North Portsea Coastal Scheme, Ports Creek.

RECOMMENDED that the Cabinet delegate authority to the Chief Executive in consultation with the S151 Officer to implement and deliver Phase 5 of the North Portsea Coastal Scheme and to enter into any design, construction or support contract arrangements required, subject to the maximum financial commitment from Portsmouth City Council remaining within the existing approved value of £282k, and to allow the Chief Executive to delegate - in full or part - this authority to the Director of Economy, Planning and Transport.

Agreed to delegate authority to the Chief Executive in consultation with the S151 Officer to implement and deliver Phase 5 of the North Portsea Coastal Scheme and to enter into any design, construction or support contract arrangements required, subject to the maximum financial commitment from Portsmouth City Council remaining within the existing approved value of £282k, and to allow the Chief Executive to delegate - in full or part - this authority to the Director of Economy, Planning and Transport.

Purpose

To provide an overview of Portsmouth's Health Determinants Research Collaboration (HDRC) including the key plans for the Development Year and where support from Cabinet and Directors is required.

Noted the report which is for information and is not subject to call-in.

Purpose

To note that the Director of Public Health has published her statutory Annual Report for 2023.

Noted the report which is for information and is not subject to call-in.

Purpose

1.    Enable the City Council to adopt a long term Capital Strategy from 2024/25 onwards

2.    Inform members and the wider community of the Council's Capital Strategy

3.    Ensure that Members are aware of the overall strategy, governance procedures and risk appetite

4.    Highlight the inter-relationship between business planning the Capital Strategy, Capital Programme, the Revenue budget, the Medium Term Financial Strategy and Treasury Management

5.    Ensure the council has sufficient liquidity to meet the cashflow arising from the capital programme.

Recommendation

That the Cabinet recommends that Full Council:

1.That Part I of the Capital Strategy (Capital Expenditure and Aspirations) be approved including:

a)   The aspirations set out in section 6.

2.That Part II of the Capital Strategy (Borrowing and Investing) be approved including:

a)   The Minimum Revenue Provision (MRP) for Debt Repayment Policy (Part II, (paragraphs 3.5 to 3.7)

b)   The investment indicators in Part II - Appendix 1 (Part II, paragraphs 4.15 to 4.21)

c)   That the Director of Finance and Resources (Section 151 Officer) will bring a report to the next Cabinet and City Council if (Part II, paragraph 4.11):

(i)     The Council's gross General Fund (GF) debt exceeds 400% of GF net service expenditure or

(ii)    Overall investment income and long term treasury management investments exceeds 14% of GF net service expenditure.

Recommended that Full Council

1.    Approve Part I of the Capital Strategy (Capital Expenditure and Aspirations) including:

a)The aspirations set out in section 6.

2.    Approve Part II of the Capital Strategy (Borrowing and Investing) including:

a)The Minimum Revenue Provision (MRP) for Debt Repayment Policy (Part II, (paragraphs 3.5 to 3.7)

b)The investment indicators in Part II - Appendix 1 (Part II, paragraphs 4.15 to 4.21)

c)  That the Director of Finance and Resources (Section 151 Officer) will bring a report to the next Cabinet and City Council if (Part II, paragraph 4.11):

(i)              The Council's gross General Fund (GF) debt exceeds 400% of GF net service expenditure or

(ii)            Overall investment income and long term treasury management investments exceeds 14% of GF net service expenditure.

Purpose

To obtain the Council’s approval of the updated Treasury Management Policy Statement (attached) which includes the Annual Investment Strategy.

Recommendation

That the Cabinet recommends that Full Council:

1.    Approve the upper limit for principal sums invested for longer than 365 days contained in section 4.6 of the attached Treasury Management Policy Statement.

2.    Approve the upper and lower limits on the maturity structure of borrowing contained in appendix 5.1 of the attached Treasury Management Policy Statement.

3.    Approve the attached Treasury Management Policy Statement including the Treasury Management Strategy and Annual Investment Strategy for 2024/25.

4.    Note that there are no significant changes to the Treasury Management Policy for 2024/25 compared to 2023/24.

5.    Agree that as set out in section 1.5 of the Treasury Management Policy Statement, the Director of Finance and Resources (Section 151 Officer) and officers nominated by him have delegated authority to:

1. invest surplus funds in accordance with the approved Annual Investment Strategy
2. borrow to finance short term cash deficits and capital payments from any reputable source within the authorised limit for external debt of £1,110m to be approved by the City Council on 13 February 2024
3. reschedule debt to even the maturity profile or to achieve revenue savings; and
4. to buy and sell foreign currency, and to purchase hedging instruments including forward purchases, forward options, and foreign exchange rate swaps to mitigate the foreign exchange risks associated with some contracts that are either priced in foreign currencies or where the price is indexed against foreign currency exchange rates.

6.    Agree that the Director of Finance and Resources (Section 151 Officer) has the power to delegate treasury management operations to relevant staff. 

7.    Agree that the Chief Executive, the Leader of the City Council and the Chair of the Governance and Audit and Standards Committee be informed of any material variances from the Treasury Management Policy when they become apparent, and that the Leader of the City Council be consulted on remedial action (paragraph 1.2.3 of Treasury Management Policy Statement).

Recommended Full Council agree:

1.    That the upper limit for principal sums invested for longer than 365 days contained in section 4.6 of the attached Treasury Management Policy Statement be approved.

2.    That the upper and lower limits on the maturity structure of borrowing contained in appendix 5.1 of the attached Treasury Management Policy Statement be approved.

3.    That the attached Treasury Management Policy Statement including the Treasury Management Strategy and Annual Investment Strategy for 2024/25 be approved.

4.    Note that there are no significant changes to the Treasury Management Policy for 2024/25 compared to 2023/24.

5.    As set out in section 1.5 of the Treasury Management Policy Statement, the Director of Finance and Resources (Section 151 Officer) and officers nominated by him have delegated authority to:

               i.         invest surplus funds in accordance with the approved Annual Investment Strategy

              ii.         borrow to finance short term cash deficits and capital payments from any reputable source within the authorised limit for external debt of £1,110m approved by the City Council on 13 February 2024

             iii.         reschedule debt to even the maturity profile or to achieve revenue savings; and

            iv.         to buy and sell foreign currency, and to purchase hedging instruments including forward purchases, forward options, and foreign exchange rate swaps to mitigate the foreign exchange risks associated with some contracts that are either priced in foreign currencies or where the price is indexed against foreign currency exchange rates.

6.    That the Director of Finance and Resources (Section 151 Officer) has the power to delegate treasury management operations to relevant staff. 

7.    That the Chief Executive, the Leader of the City Council and the Chair of the Governance and Audit and Standards Committee be informed of any material variances from the Treasury Management Policy when they become apparent, and that the Leader of the City Council be consulted on remedial action (paragraph 1.2.3 of Treasury Management Policy Statement).