Agenda and decisions

A copy of the record of the previous decisions taken at Cabinet on 21 June 2022 are attached.

Purpose

In the light of recent media reports and concerns raised by residents regarding access to primary care provision to provide information on current primary care provision, the issues and challenges within the city, and the actions being undertaken to secure improvements and improve resilience.

The Cabinet noted the report which is for information only and is not subject to call-in.

Purpose

To detail and seek approval for the revisions to the Local Plan timetable set out in the Local Development Scheme (LDS).

RECOMMENDED that the Cabinet

1.    Approve the revised Local Plan timetable set out in this report for the Local Development Scheme (LDS) and the Minerals and Waste Development Scheme.

2.    Grant delegated authority to Assistant Director Planning & Economic Growth to make minor amendments to the LDS and Minerals and Waste Development Scheme and Development Plan Document timetables as necessary.

3.    Note the progression of other Portsmouth Development Plan Documents and Supporting Planning Policy documents.

1.    Approved the revised Local Plan timetable set out in this report for the Local Development Scheme (LDS) and the Minerals and Waste Development Scheme.

2.    Granted delegated authority to Assistant Director Planning & Economic Growth to make minor amendments to the LDS and Minerals and Waste Development Scheme and Development Plan Document timetables as necessary.

3.    Noted the progression of other Portsmouth Development Plan Documents and Supporting Planning Policy documents.

Please be advised that this item will now be considered at special meeting of the Cabinet on 6 September 2022, for onward submission to an extraordinary Full Council meeting.

The Cabinet noted that this item will now be considered at special meeting of the Cabinet on 6 September 2022, for onward submission to an extraordinary Full Council meeting.

Purpose

1.    To build on the previous City Centre reports and sets out how the Council's wider agenda to ensure that the City Centre and high street plans for economic development and culturally led regeneration continue to prosper, by accommodating the permanent and meanwhile growth this part of the city needs and putting people back into the place.

2.    The city centre area has for many years been a Council priority, defined in the current and emerging local plans as an area set aside for housing and economic growth, within the wider City Centre. A City Centre Masterplan was produced in 2012 and updated in 2020 to support the emerging Local Plan.

3.    To provide an update on the Council's approach to improving the City Centre and highlights progress of delivery of the regeneration of the city centre, following the Cabinet Decisions taken previously in October 2021 and March 2022.

RECOMMENDED that the Cabinet

1.    Note the high level of activity taking place in and around the city centre, as referenced in the report and appendices, along with the proposed stewardship role the council intends to play to ensure that the future activity and growth in this area is curated sensibly and can be delivered.

2.    Agree to progress the recommendations and actions suggested in the Unlocking Your Place Potential (UYPP) Report in full.

3.    Note the progress made by officers, on work delegated by Cabinet in March 2022, to determine an appropriate and achievable delivery strategy for the City Centre North (CCN) workstream.

4.    Note the progress made by officers on land assembly as approved under the Cabinet and Full Council meetings in October 2021 and Cabinet in March 2022.

5.    Note the progress made by officers on the development of a meanwhile strategy, following the production of a business justification cases for the proposals.

1.    Noted the high level of activity taking place in and around the city centre, as referenced in the report and appendices, along with the proposed stewardship role the council intends to play to ensure that the future activity and growth in this area is curated sensibly and can be delivered.

2.    Agreed to progress the recommendations and actions suggested in the Unlocking Your Place Potential (UYPP) Report in full.

3.    Noted the progress made by officers, on work delegated by Cabinet in March 2022, to determine an appropriate and achievable delivery strategy for the City Centre North (CCN) workstream.

4.    Noted the progress made by officers on land assembly as approved under the Cabinet and Full Council meetings in October 2021 and Cabinet in March 2022.

5.    Noted the progress made by officers on the development of a meanwhile strategy, following the production of a business justification cases for the proposals.

Purpose

To set out the response of officers to the Traffic, Environment and Community Safety Scrutiny Panel's recommendations arising from a review into biodiversity enhancement in urban Portsmouth.

RECOMMENDED that the Cabinet

1.    Thanks the panel for its work in undertaking the review.

2.    Notes and supports the recommendations of the review, which are set out in Appendix 2 [to follow] to this report, together with the officer responses to the recommendations.           

1.    Thanked the Panel for its work in undertaking the review.

2.    Noted and supported the recommendations of the review, which are set out in Appendix 2 to this report, together with the officer responses to the recommendations.       

The purpose of this item is for Cabinet to consider appointments to represent the council on the below governing bodies of the outside organisations listed for the 2022/2023 municipal year and to appoint a LGBTQ+ Member Champion.  These appointments are in addition to those agreed by Cabinet at its meeting held on 21 June 2022.

RECOMMENDED that Cabinet confirms:

1. any additional appointments to represent the Council on those outside organisations set out below for the 2022/23 municipal year; and

2. the named appointment of a LGBTQ+ Member Champion

1.    Noted that no additional appointments to represent the Council on the Elementary Education Act Trust Board nor the Port Advisory Board for the 2022/23 municipal year had been received.

2.    Noted that an update on appointments to the Kings Theatre Trust Ltd would come to the Cabinet on 27 September.

3.    Noted that the appointment of an LGBTQ+ Young People Member Champion will be deferred at the request of the young people until September.

Purpose

1.    On 14 February 2022 Cabinet decided that;

      i.        there be a minimum requirement for a financial report to report to the Governance & Audit & Standards Committee annually and agreed to the recommendations:

    ii.        to have a standing quarterly item reserved to the cabinet agenda for reports on shareholder function in relation to PCC company matters;

   iii.        to   engage Local Partnerships (a joint venture between the Local Government Association and HM Treasury) to provide commercial support to the Council in relation to its companies;

2.    As such, in March 2022 Local Partnerships undertook a governance review of the Council's internal governance of its companies which included interviews with statutory officers (s151, Monitoring Officer and Chief Executive), key officers involved in advising and oversight of the companies (Directors of Regeneration and the Port, Deputy s151 Officer) as well as leading politicians (the Leader of the Council and the leader of the Conservative group).

3.    Local Partnerships identified a range of governance issues and made key recommendations with 9 to be actioned (see appendix 1 attached).

RECOMMENDED that the Cabinet

1)        Notes and accepts in full the report and recommendations made by Local Partnerships;

2)        Agrees to develop an action plan to implement the recommendations;

And in order to facilitate that process;

3)        Agrees to the appointment of a cabinet member as the portfolio lead for Company matters;

4)        Agrees to the appointment of the Chief Executive as the Council's "shareholder representative" to all its companies (the role as detailed from paragraph 4.12).

1.    Noted and accepted in full the report and recommendations made by Local Partnerships;

2.    Agreed to develop an action plan to implement the recommendations;

and in order to facilitate that process;

3.    Agreed to the appointment of a cabinet member as the portfolio lead for Company matters;

4.    Agreed to the appointment of the Chief Executive as the Council's "shareholder representative" to all its companies (the role as detailed from paragraph 4.12).

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the report(s) contain information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972”.

The public interest in maintaining the exemption must outweigh the public interest in disclosing the information.

Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed item is shown below.

Members of the public may make representation as to why the item should be held in open session.  A statement of the Council’s response to representations received will be given at the meeting so that this can be taken into account when members decide whether or not to deal with the item under exempt business.

(NB     The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.  Members are reminded of standing order restrictions on the disclosure of exempt information and are invited to return their exempt documentation to the Local Democracy Officer at the conclusion of the meeting for shredding.)

Appendix 1B - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The confidentiality of Appendix 1B only, relating to financial and business affairs, was upheld.

Purpose

To set out and seek approval of the Business Case for the establishment of a

subsidiary Company ("the Company") required for the operational phase of the Old Brewery, Hambrook Street ("the Site") redevelopment project being undertaken by Ravelin Housing Limited ("RHL").

RECOMMENDED that the Cabinet

1.    Approve the Business Case for the setting up of the Company.

2.    Delegate authority to the Director of Regeneration, in consultation with the City Solicitor and S.151 Officer to set up the Company, appoint suitably qualified Directors and set up governance arrangements necessary for the Company to start trading with an obligation to report regularly to Cabinet on the Company'sperformance.

3.    Delegate authority to the Director of Finance and S151 Officer in consultation with the Directors of the Company to agree a mortgage lending agreement to fund the property transfer.

1.    Approved the Business Case for the setting up of the Company.

2.    Delegated authority to the Director of Regeneration, in consultation with the City Solicitor and S.151 Officer to set up the Company, appoint suitably qualified Directors and set up governance arrangements necessary for the Company to start trading with an obligation to report regularly to Cabinet on the Company's performance.

3.    Delegated authority to the Director of Finance and S151 Officer in consultation with the Directors of the Company to agree a mortgage lending agreement to fund the property transfer.

Purpose

1.    The report is provided in line with the shareholders requests for further detailed reporting and the advice on good governance in local authority wholly owned companies.

      i.        The report will provide updates as follows: 1.2.1. To update the Cabinet on the City Council's ownership of shares in Ravelin Group Limited ("RGL") and subsidiary companies Ravelin Housing Limited ("RHL") and Ravelin Property Limited ("RPL").

    ii.        To provide key highlights from RHL on individual projects updating on activities undertaken during the fourth quarter (December 2021 to March 2022).

   iii.        To report on the companies unaudited Micro Entity Financial Statements, for the accounting period ending 31st March 2022.

RECOMMENDED that the Cabinet, as shareholder, note:

1.    and approve the Q4 2021/22 Quarterly Update report as submitted to Cabinet by the Company at Appendix One.

2.    and approve the financial accounts for the Company for the period ending 31 March 2022, at Appendix Two.

3.    the progress reported on the existing project at Brewery House, Hambrook Street.

4.    the appointment of the two Non-Executive Directors to RHL and the formal board meeting that was held for both RHL and RGL on 12th April 2022.

5.    that the engagement and collaboration of the Company with the Council on the Horatio and Leamington private Build-to-Rent units in Somerstown is progressing in-line with the approved development pipeline in the five-year business plan for the Company.

6.    the Director of Regeneration is no longer a board member of the Ravelin Group and has been replaced by the Acting Director for Property and Development in line with the decision made by the Board on 12th April 2022. The change allows the Director of Regeneration to act unencumbered in supporting the Shareholder in any required commercial decision making.

1.    Noted and approve the Q4 2021/22 Quarterly Update report as submitted to Cabinet by the Company at Appendix One.

2.    Noted and approve the financial accounts for the Company for the period ending 31 March 2022, at Appendix Two.

3.    Noted the progress reported on the existing project at Brewery House, Hambrook Street.

4.    Noted the appointment of the two Non-Executive Directors to RHL and the formal board meeting that was held for both RHL and RGL on 12th April 2022.

5.    Noted that the engagement and collaboration of the Company with the Council on the Horatio and Leamington private Build-to-Rent units in Somerstown is progressing in-line with the approved development pipeline in the five-year business plan for the Company.

6.    Noted the Director of Regeneration is no longer a board member of the Ravelin Group and has been replaced by the Acting Director for Property and Development in line with the decision made by the Board on 12th April 2022. The change allows the Director of Regeneration to act unencumbered in supporting the Shareholder in any required commercial decision making.

Purpose

To inform members and the wider community of the Council's treasury management activities in 2021/22 and of the Council's treasury management position as of 31 March 2022.

RECOMMENDED that the Cabinet notes the actual prudential and treasury management indicators based on the unaudited accounts, as shown in Appendix B, (an explanation of the prudential and treasury management indicators is contained in Appendix C).

1.    Noted the actual prudential and treasury management indicators based on the unaudited accounts, as shown in Appendix B, (an explanation of the prudential and treasury management indicators is contained in Appendix C).

2.    Noted that the report go to Full Council on 11 October 2022 for noting.