Agenda and decisions

Cabinet
Tuesday, 8th October, 2019 1.00 pm

Venue: Executive Meeting Room - The Guildhall

Contact: Joanne Wildsmith, Democratic Services Tel 9283 4057  Email: joanne.wildsmith@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interests

3.

Records of Previous Decision Meetings - 23 August and 9 September 2019 pdf icon PDF 54 KB

A copy of the records of the previous decisions taken at Cabinet on 23 August and 9 September 2019 are attached.

 

RECOMMENDED that the record of decisions of the Cabinet meetings held on 23 August and 9 September 2019 be approved as correct records.

 

Additional documents:

4.

Leamington House and Horatia House - Update and Engagement Next Steps pdf icon PDF 403 KB

The purpose of the report by the Director of Housing, Neighbourhood and Building Services and the Director of Regeneration is to provide Cabinet with an update against the key strands of work associated with the decommissioning and demolition feasibility of Leamington House and Horatia House. This report also updates Cabinet on the results of the engagement exercise with the local community, businesses, stakeholders, key partner organisations, harder to engage groups and city wide residents and seeks approval to move into a master planning phase and architectural design brief for the Leamington House and Horatia House sites and wider area improvements that reflect the engagement feedback and the key themes/principles.

 

RECOMMENDED that the Cabinet:

 

(1)       Notes the progress of the decommissioning and securing of the blocks

(2)       Notes the appointment of Ridge & Partners LLP consultants and the progress to provide a detailed options appraisal for the demolition method, costs and timescales to demolish the two tower blocks

(3)       Notes all the engagement feedback results

(4)       Notes the communication plan to release and publish the engagement feedback results

(5)       Agrees to use all the engagement feedback results as the basis of the design brief for the master planning work and adopts the following seven key principles emerging from the feedback:

i)          Build appropriate homes.

ii)         Make better use of green space and space for children.

iii)        No more student accommodation.

iv)        Consider wider area improvements.

v)         Better parking options.

vi)        No tower blocks.

vii)       Re-provide the social housing lost when the tower blocks go 

 

(6)       Delegates to Director of Regeneration in consultation with the Director of Housing, Neighbourhood and Building Services to procure from a multi-disciplinary team the first stage specialists required to prepare the master planning options studies

(7)       Notes the positive discussions with Homes England

 

Additional documents:

Decision:

The Cabinet:

 

(1)       Noted the progress of the decommissioning and securing of the blocks

(2)       Noted the appointment of Ridge & Partners LLP consultants and the progress to provide a detailed options appraisal for the demolition method, costs and timescales to demolish the two tower blocks

(3)       Noted all the engagement feedback results

(4)       Noted the communication plan to release and publish the engagement feedback results

(5)       Agreed to use all the engagement feedback results as the basis of the design brief for the master planning work and adopts the following seven key principles emerging from the feedback:

i)          Build appropriate homes.

ii)         Make better use of green space and space for children.

iii)        No more student accommodation.

iv)        Consider wider area improvements.

v)         Better parking options.

vi)        No tower blocks.

vii)       Re-provide at least the amount of social housing lost when the tower blocks go 

(6)       Delegated to Director of Regeneration in consultation with the Director of Housing, Neighbourhood and Building Services to procure from a multi-disciplinary team the first stage specialists required to prepare the master planning options studies

(7)       Noted the positive discussions with Homes England.

5.

Southsea Coastal Flood Defence amendment to Capital Programme pdf icon PDF 299 KB

The report by the Chief Executive seeks to amend the City Council's approved Capital Programme 2018/19 to 2023/24 to increase the Southsea Coastal Defence Capital scheme budget so the Council can submit a Full business case to the Environment Agency for £107m of Flood Defence in Aid Grant.

 

RECOMMENDED to Council that:

 

(1)       In order to close the existing funding gap, the Council approve an amendment to the Capital Programme and increase the total Southsea Coastal Flood Defence budget to £131m to be funded by additional Environment Agency Grant of £24m and, if required, Corporate Capital Resources of £17m.

 

(2)       That delegated responsibility be given to the Director of Regeneration and the S.151 Officer to investigate alternative funding sources between now and when this additional funding in recommendation 1 is actually required in order to mitigate the potential reduction in the Corporate Capital Resources available for future Capital Investment elsewhere across the City should the £17m be required and to amend the Capital Programme as necessary. 

Decision:

RECOMMENDED to Council that:

 

(1)       In order to close the existing funding gap, the Council approve an amendment to the Capital Programme and increase the total Southsea Coastal Flood Defence budget to £131m to be funded by additional Environment Agency Grant of £24m and, if required, Corporate Capital Resources of £17m.

 

(2)       That delegated responsibility be given to the Director of Regeneration and the S.151 Officer to investigate alternative funding sources between now and when this additional funding in recommendation 1 is actually required in order to mitigate the potential reduction in the Corporate Capital Resources available for future Capital Investment elsewhere across the City should the £17m be required and to amend the Capital Programme as necessary. 

 

(As a referral to Council this is not subject to call-in)

6.

Revenue Budget Monitoring 2019/20 Quarter 1 to end June 2019 pdf icon PDF 394 KB

The purpose of the report by the Director of Finance & Revenues is to update members on the current Revenue Budget position of the Council as at the end of the first quarter for 2019/20 in accordance with the proposals set out in the “Portsmouth City Council - Budget & Council Tax 2019/20 & Medium Term Budget Forecast 2020/21 to 2022/23” report approved by the City Council on the 12th February 2019.

 

RECOMMENDED that:

(i) The forecast outturn position for 2019/20 be noted:

(a) An overspend of £2,725,000 before further forecast transfers from/(to) Portfolio Specific Reserves & Ring Fenced Public Health Reserve

(b) An overspend of £2,474,800 after further forecast transfers from/(to)

Portfolio Specific Reserves & Ring Fenced Public Health Reserve.

 

(ii) Members note that any actual overspend at year end will in the first instance be deducted from any Portfolio Specific Reserve balance and once depleted then be deducted from the 2020/21 Cash Limit.

 

(iii) Members note that the overall financial forecast for Quarter 1 for the whole Council is a serious cause for concern with significant forecast overspends in the highest spending areas of Children's and Adult Social Care which in aggregate amount to £4,034,100 and the extent to which this cannot be remedied in the medium term will add to the Council's £2.5m per annum savings requirements for future years.

 

(iv) Directors, in consultation with the appropriate Cabinet Member, consider options that seek to minimise any forecast overspend presently being reported and prepare strategies outlining how any consequent reduction to the 2020/21 Portfolio cash limit will be managed to avoid further overspending during 2020/21.

Additional documents:

Decision:

i) The forecast outturn position for 2019/20 was noted:

(a) An overspend of £2,725,000 before further forecast transfers from/(to) Portfolio Specific Reserves & Ring Fenced Public Health Reserve

(b) An overspend of £2,474,800 after further forecast transfers from/(to)

Portfolio Specific Reserves & Ring Fenced Public Health Reserve.

 

(ii) Cabinet Members noted that any actual overspend at year end will in the first instance be deducted from any Portfolio Specific Reserve balance and once depleted then be deducted from the 2020/21 Cash Limit.

 

(iii) Cabinet Members noted that the overall financial forecast for Quarter 1 for the whole Council is a serious cause for concern with significant forecast overspends in the highest spending areas of Children's and Adult Social Care which in aggregate amount to £4,034,100 and the extent to which this cannot be remedied in the medium term will add to the Council's £2.5m per annum savings requirements for future years.

 

(iv) Directors, in consultation with the appropriate Cabinet Member, consider options that seek to minimise any forecast overspend presently being reported and prepare strategies outlining how any consequent reduction to the 2020/21 Portfolio cash limit will be managed to avoid further overspending during 2020/21.