Agenda and decisions

Cabinet
Tuesday, 9th October, 2018 12.00 pm

Venue: Executive Meeting Room - The Guildhall

Contact: Joanne Wildsmith, Democratic Services Tel 9283 4057  Email: joanne.wildsmith@portsmouthcc.gov.uk

Webcast: View the webcast

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interests

3.

Record of Previous Decision Meetings - 6 July and 10 August 2018 pdf icon PDF 132 KB

Copies of the records of the previous decisions taken at Cabinet on 6 July and 10 August 2018 are attached for approval.

 

RECOMMENDED that the records of decisions taken by Cabinet at meetings held on 6 July and 10 August 2018 be approved as correct records.

 

Additional documents:

4.

Portsmouth Youth Offending Team (YOT) Annual Youth Justice Strategic Plan 2018-19 pdf icon PDF 5 MB

The purpose of the item by the Deputy Director Children and Families Services is to share with the members details of Portsmouth Youth Offending Team's (PYOT) Annual Youth Justice Strategic Plan 2018/19 (Appendix 1) and seek approval for that Plan.

 

RECOMMENDATION to Council:

to approve the plan and the priorities set out within it.

Decision:

RECOMMENDED to Council to approve the plan and the priorities set out within it.

 

(This is not subject to call-in, being referred to Council)

5.

Safer Portsmouth Partnership (SPP) Plan 2018-20 pdf icon PDF 337 KB

The report by the Director of HR, Legal and Performance sets out the background and priorities identified by the strategic assessment and the findings of the community safety survey. This will enable the Council to endorse the plan and align its budgets in line with the requirement under section 17 of the Crime and Disorder Act to:

 

'….exercise its various functions with due regard to the likely effect of the exercise of those functions on, and the need to do all that it reasonably can to prevent, crime and disorder in its area'

 

RECOMMENDED that Council endorses the long term strategic priorities contained in the Safer Portsmouth Partnership Plan 2018-20 (appendix 1) and aligns the relevant budgets to support activity in line with section 17 Crime and Disorder Act 1998 (as amended).

Additional documents:

Decision:

RECOMMENDED that Council endorses the long term strategic priorities contained in the Safer Portsmouth Partnership Plan 2018-20 (appendix 1) and aligns the relevant budgets to support activity in line with Section 17 Crime and Disorder Act 1998 (as amended).

 

(This is not subject to call-in, being referred to Council)

6.

Provision of additional Community Wardens pdf icon PDF 116 KB

The report by the Director of Housing, Neighbourhoods and Building Services proposes the provision of additional community wardens.

 

RECOMMENDED that Cabinet approves the proposal to redesign the Community Warden Service on a trial basis until March 2020.

Additional documents:

Decision:

DECISION: the Cabinet approved the proposal to redesign the Community Warden Service on a trial basis until March 2020.

7.

Revenue Budget Monitoring 2018/19 Quarter 1 to end June 2018 pdf icon PDF 72 KB

The report by the Director of Finance and Section 151 Officer is to update members on the current Revenue Budget position of the Council as at the end of the first quarter for 2018/19 in accordance with the proposals set out in the “Portsmouth City Council - Budget & Council Tax 2018/19 & Medium Term Budget Forecast 2019/20 to 2021/22” report approved by the City Council on the 13th February 2018.

 

RECOMMENDED that

 

(1) The forecast outturn position for 2018/19 be noted:

 

(a) An overspend of £4,980,800 before further forecast transfers from/(to) Portfolio Specific Reserves & Ring Fenced Public Health Reserve

(b) An overspend of £3,366,400 after further forecast transfers from/(to)

Portfolio Specific Reserves & Ring Fenced Public Health Reserve.

 

(2) Members note that any actual overspend at year end will in the first instance be deducted from any Portfolio Specific Reserve balance and once depleted then be deducted from the 2019/20 Cash Limit.

 

(3) Members note that the overall financial forecast for Quarter 1 for the whole Council is a serious cause for concern with significant forecast overspends in the highest spending areas of Children's and Adult Social Care which in aggregate amount to £8,223,600 and the extent to which this cannot be remedied in the medium term will add to the Council's £4m per annum savings requirements for future years.

 

(4) Directors, in consultation with the appropriate Cabinet Member, consider options that seek to minimise any forecast overspend presently being reported and prepare strategies outlining how any consequent reduction to the 2019/20 Portfolio cash limit will be managed to avoid further overspending during 2019/20.

Additional documents:

Decision:

1) The forecast outturn position for 2018/19 was noted:

 

(a) An overspend of £4,980,800 before further forecast transfers from/(to) Portfolio Specific Reserves & Ring Fenced Public Health Reserve

(b) An overspend of £3,366,400 after further forecast transfers from/(to)

Portfolio Specific Reserves & Ring Fenced Public Health Reserve.

 

(2) Members noted that any actual overspend at year end will in the first instance be deducted from any Portfolio Specific Reserve balance and once depleted then be deducted from the 2019/20 Cash Limit.

 

(3) Members noted that the overall financial forecast for Quarter 1 for the whole Council is a serious cause for concern with significant forecast overspends in the highest spending areas of Children's and Adult Social Care which in aggregate amount to £8,223,600 and the extent to which this cannot be remedied in the medium term will add to the Council's £4m per annum savings requirements for future years.

 

(4) Directors, in consultation with the appropriate Cabinet Member, will consider options that seek to minimise any forecast overspend presently being reported and prepare strategies outlining how any consequent reduction to the 2019/20 Portfolio cash limit will be managed to avoid further overspending during 2019/20.

8.

Development Programme Funding (5 sites) pdf icon PDF 334 KB

The report by the Director of Regeneration seeks agreement to proceed to redevelop five Council owned sites.  The report proposes that the Council takes a pro-active approach to developing underused council assets in line with its corporate objectives, to support the physical, social, cultural and economic regeneration of the City.

 

RECOMMENDED that the Cabinet:

(1)  Note the cross directorate engagement undertaken to identify the five sites and the officer recommendations.

 

(2)  Approve the principle of redevelopment of the five sites for the purposes of housing delivery, subject to a planning permission being granted.

 

(3)  Delegate to the Section 151 Officer, in consultation with the Leader, Cabinet Member for PRED, Cabinet Member for Housing and Director of Regeneration, to agree the development strategy and preferred delivery route for each site, subject to a business case review.

 

(4)  Delegate authority to the S151. Officer to lend monies to the Arms-Length Development Company (ALDC from hereon in referred to as Ravelin) within the limits of the Council's treasury Management Strategy and following production of a full and proper financial appraisal demonstrating viability of each project.

 

(5)  Approve in principle the appropriation of land between the Council and Ravelin, to deliver the five site projects.  The transfer of land will be delegated to the relevant Cabinet Member dependant on the site ownership and the Section 151 Officer with the timing of this subject to a final project specific business case being approved. All transfer will be carried out in line with treasury guidance using red book valuations.

 

Additional documents:

Decision:

DECISIONS - The Cabinet:

(1)  Noted the cross directorate engagement undertaken to identify the five sites and the officer recommendations.

 

(2)  Approved the principle of redevelopment of the five sites for the purposes of housing delivery, subject to a planning permission being granted.

 

(3)  Delegated to the Section 151 Officer, in consultation with the Leader, Cabinet Member for PRED, Cabinet Member for Housing and Director of Regeneration, to agree the development strategy and preferred delivery route for each site, subject to a business case review, with a view to maximising affordable housing across the 5 sites to meet local housing need.

 

(4)  Delegated authority to the S151. Officer to lend monies to the Arms-Length Development Company (ALDC from hereon in referred to as Ravelin) within the limits of the Council's treasury Management Strategy and following production of a full and proper financial appraisal demonstrating viability of each project.

 

(5)  Approved in principle the appropriation of land between the Council and Ravelin, to deliver the five site projects.  The transfer of land will be delegated to the relevant Cabinet Member dependant on the site ownership and the Section 151 Officer with the timing of this subject to a final project specific business case being approved. All transfer will be carried out in line with treasury guidance using red book valuations.

9.

Exclusion of Press and Public

In view of the contents of the following item on the agenda the

Cabinet is RECOMMENDED to adopt the following motion:

 

"That, under the provisions of Section 100A of the Local Government

Act, 1972 as amended by the Local Government (Access to Information)

Act, 1985, the press and public be excluded for the consideration of the

following items on the grounds that the reports contain information

defined as exempt in Part 1 of Schedule 12A to the Local Government

Act, 1972"

 

The public interest in maintaining the exemption must outweigh the

public interest in disclosing the information.

Under the Local Authorities (Executive Arrangements) (Meetings and

Access to Information) England Regulations 2012, regulation 5, the

reasons for exemption of the listed item is shown below.

 

(NB The exempt/confidential committee papers on the agenda will

contain information which is commercially, legally or personally

sensitive and should not be divulged to third parties. Members are

reminded of standing order restrictions on the disclosure of exempt

information and are invited to return their exempt documentation to the

Local Democracy Officer at the conclusion of the meeting for

shredding.)

 

Item Property Investment Fund   Exemption Para No 3*

 (Exempt Appendix 3 only)

 

 

*Paragraph 3 -  Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

10.

Property Investment Fund (information report) pdf icon PDF 2 MB

The information report by the Assistant Director Property & Investment summarises the activity within the Property Investment Fund including the funds' financial performance as stated in the report to Full Council in July 2015.

 

(Appendix 3 contains exempt information)

Decision:

The information report (with exempt appendix 3) was noted.

(This is not subject to call-in.)