Agenda and decisions

Cabinet
Monday, 11th December, 2017 12.00 pm

Venue: The Executive Meeting Room - Third Floor, The Guildhall. View directions

Contact: Joanne Wildsmith, Democratic Services Tel 9283 4057  Email: joanne.wildsmith@portsmouthcc.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interests

3.

Record of Previous Decision Meeting - 28 September 2017 pdf icon PDF 71 KB

A copy of the record of the previous decisions taken at Cabinet on 28 September 2017 are attached.

 

RECOMMENDED that the record of decisions taken by the Cabinet on 28 September 2017 be approved as a correct record and signed by the Leader.

 

4.

Appointment to Portchester Crematorium Joint Committee

Following Councillor Robert New's resignation from the Portchester Crematorium Joint Committee a new representative from the Cabinet needs to be appointed. 

 

Background: The appointment has to be of an executive member. This committee meets 4 times a year on Mondays for about an hour in Portsmouth, Gosport, Havant or Fareham.  Councillor Frank Jonas is the other Cabinet representative.

 

RECOMMENDED that Councillor Hannah Hockaday replaces Councillor Robert New as one of Portsmouth City Council's two representatives on the Portchester Crematorium Joint Committee.

 

Decision:

Councillor Hannah Hockaday replaces Councillor Robert New as one of Portsmouth City Council's two representatives on the Portchester Crematorium Joint Committee.

5.

Local Plan Consultation Responses and Way Forward pdf icon PDF 148 KB

The report by the Assistant Director, City Development sets out the responses received to the recent Local Plan Issues and Options consultation and reports on the consultation arrangements themselves.  It also advises on the government's drive for growth and the requirements of the Council to deliver sustainable development.  It sets out a range of work to be undertaken in response to inform the new Local Plan and seeks Member endorsement of the approach.

 

The purpose of the report is to advise Cabinet of the outcomes of the public consultation on the Portsmouth Local Plan Issues and Options document under Regulation 18 of the Town and Country Planning (Local Planning) (England) Regulations 2012; to update Members on relevant government announcements on planning; and to seek member endorsement for the way forward for the Local Plan.

 

RECOMMENDED that the Cabinet:

 

(1)  Note the summary of representations received during the Issues and Options consultation, and the issues raised;

(2)  Endorse the approach to carry out and complete further technical work to inform the production of the new Local Plan;

(3)  Delegate the approval of any necessary funding necessary to complete the Local Plan, to the Director of Finance and Section 151 Officer, in consultation with the Leader of the Council.

 

Additional documents:

Decision:

The Cabinet:

(1)  Noted the summary of representations received during the Issues and Options consultation, and the issues raised;

(2)  Endorsed the approach to carry out and complete further technical work to inform the production of the new Local Plan;

(3)  Delegated the approval of any necessary funding necessary to complete the Local Plan, to the Director of Finance and Section 151 Officer, in consultation with the Leader of the Council.

6.

Budget and Performance Monitoring Quarter 2 pdf icon PDF 66 KB

The purpose of this report is to update members on the current Revenue Budget position of the Council as at the end of the second quarter for 2017/18 in accordance with the proposals set out in the “Portsmouth City Council - Budget & Council Tax 2017/18 & Medium Term Budget Forecast 2018/19 to 2020/21” report approved by the City Council on the 14th February 2017.

 

RECOMMENDED that:

(i) The forecast outturn position for 2017/18 be noted:

 

(a) An underspend of £2,459,200 before further forecast transfers from/(to) Portfolio Specific Reserves & Ring Fenced Public Health Reserve

 

(b) An underspend of £1,035,500 after further forecast transfers from/(to)

Portfolio Specific Reserves & Ring Fenced Public Health Reserve.

 

(ii) Members note that any actual overspend at year end will in the first instance be deducted from any Portfolio Specific Reserve balance and once depleted then be deducted from the 2018/19 Cash Limit.

 

(iii) Directors, in consultation with the appropriate Cabinet Member, consider options that seek to minimise any forecast overspend presently being reported and prepare strategies outlining how any consequent reduction to the 2018/19 Portfolio cash limit will be managed to avoid further overspending during 2018/19.

Additional documents:

Decision:

The Cabinet agreed that:

 

(i) The forecast outturn position for 2017/18 be noted:

 

(a) An underspend of £2,459,200 before further forecast transfers from/(to) Portfolio Specific Reserves & Ring Fenced Public Health Reserve

 

(b) An underspend of £1,035,500 after further forecast transfers from/(to)

Portfolio Specific Reserves & Ring Fenced Public Health Reserve.

 

(ii) Members noted that any actual overspend at year end will in the first instance be deducted from any Portfolio Specific Reserve balance and once depleted then be deducted from the 2018/19 Cash Limit.

 

(iii) Directors, in consultation with the appropriate Cabinet Member, consider options that seek to minimise any forecast overspend presently being reported and prepare strategies outlining how any consequent reduction to the 2018/19 Portfolio cash limit will be managed to avoid further overspending during 2018/19.

7.

Portsmouth City Council Revenue Budget 2018/19 - Savings Proposals pdf icon PDF 581 KB

The Director of Finance and Section 151 Officer's report is attached which is submitted to Council for approval.

Additional documents:

Decision:

The detailed recommendations 1 (a)-(e) and 2 (a)-(j) as set out in the Section 151 Officer's report were supported for referral to Council for approval on 12th December.

 

 

N.B. these recommendations are submitted to Council for approval, and are not therefore subject to call-in.

 

 

8.

Exclusion of Press and Public

“That, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the report(s) contain information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972”.

 

The public interest in maintaining the exemption must outweigh the public interest in disclosing the information.

 

Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed item is shown below.

 

Members of the public may make representation as to why the item should be held in open session.  A statement of the Council’s response to representations received will be given at the meeting so that this can be taken into account when members decide whether or not to deal with the item under exempt business.

 

(NB     The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.  Members are reminded of standing order restrictions on the disclosure of exempt information and are invited to return their exempt documentation to the Local Democracy Officer at the conclusion of the meeting for shredding.)

 

Item

 

9 - City Centre Road (appendix 3 only)

Paragraph

 

3

           

 

(Paragraph 3 relates to Information relating to the financial or business affairs of any

particular person (including the authority holding that information)

9.

City Centre Road Update and 'In Principle' Compulsory Purchase Order Resolution pdf icon PDF 227 KB

The report by the Director of Regeneration (which has exempt appendix 3) sets out the important role the city centre plays in accommodating the growth needs of the city. Given the substantial quantum of development which is allocated in the city centre new and improved infrastructure provision is necessary, including the reconfiguration of the highway network to the north of the city centre.

 

This report provides an update as to the progress of the related infrastructure project (the City Centre Road) and seeks approval of a series of recommendations to progress delivery of the City Centre Road project.

 

 

RECOMMENDED that the Cabinet:

1.    Approve the land assembly strategy for the City Centre Road project as attached at Appendix 1.

 

2.    Give delegated authority to the Director of Regeneration on the advice of the City Solicitor in consultation with the Leader with Portfolio responsibility for Planning, Regeneration & Economic Development to negotiate and complete acquisitions of legal interests, on the basis of the statutory CPO Compensation Code, in land required for the delivery of the City Centre Road scheme.

 

3.    Give delegated authority to the Director of Regeneration to procure and appoint specialist advisers for:

                                                                                                               

·           Land referencing Agents

 

·           Specialist compulsory purchase surveyors

 

4.    Approve the progress of all work necessary to establish a case for compulsory purchase of land required for the City Centre Road scheme.

 

5.    Approve, in principle, the use of compulsory purchase powers for the acquisition of land to deliver the City Centre Road scheme (indicatively shown in red on the attached plan at Appendix 2) and note that the making of any compulsory purchase order will be subject to Members being satisfied in all respects that the criteria in paragraphs 3.19 have been met.  Members are also asked to note that the redline area shown on the plan is currently widely drawn around the entire City Centre Road scheme application site area.  It is not anticipated that all land/interests shown will need to be acquired to deliver the scheme however, a degree of flexibility prior to detailed technical approval of the scheme and its mitigation, is required at this stage.   Officers will take all reasonable measures to minimise the need to acquire third party interests in accordance with CPO Guidance and the existing design approach to the scheme.

 

6.    Note that Officers will need to seek a future resolution to grant the Director of Regeneration and the City Solicitor authority, in accordance with section 122 of the Local Government Act 1972, to declare that any land acquired or held and required for the delivery of the City Centre Road scheme may, where they conclude that it is no longer needed for its present purpose, appropriate the land for such statutory purpose as necessary to deliver the City Centre Road scheme, and to authorise the overriding of such easements, rights, or other adverse matters burdening the land, where that is needed to deliver the scheme, in reliance on section 203 of the Housing and Planning Act 2016.

Additional documents:

Decision:

The Cabinet:

1.    Approved the land assembly strategy for the City Centre Road project as attached at Appendix 1.

 

2.    Gave delegated authority to the Director of Regeneration on the advice of the City Solicitor in consultation with the Leader with Portfolio responsibility for Planning, Regeneration & Economic Development to negotiate and complete acquisitions of legal interests, on the basis of the statutory CPO Compensation Code, in land required for the delivery of the City Centre Road scheme.

 

3.    Gave delegated authority to the Director of Regeneration to procure and appoint specialist advisers for:

                                                                                                               

·           Land referencing Agents

 

·           Specialist compulsory purchase surveyors

 

4.    Approved the progress of all work necessary to establish a case for compulsory purchase of land required for the City Centre Road scheme.

 

5.    Approved, in principle, the use of compulsory purchase powers for the acquisition of land to deliver the City Centre Road scheme (indicatively shown in red on the attached plan at Appendix 2) and note that the making of any compulsory purchase order will be subject to Members being satisfied in all respects that the criteria in paragraphs 3.19 have been met.  Members are also asked to note that the redline area shown on the plan is currently widely drawn around the entire City Centre Road scheme application site area.  It is not anticipated that all land/interests shown will need to be acquired to deliver the scheme however, a degree of flexibility prior to detailed technical approval of the scheme and its mitigation, is required at this stage.   Officers will take all reasonable measures to minimise the need to acquire third party interests in accordance with CPO Guidance and the existing design approach to the scheme.

 

6.    Noted that Officers will need to seek a future resolution to grant the Director of Regeneration and the City Solicitor authority, in accordance with section 122 of the Local Government Act 1972, to declare that any land acquired or held and required for the delivery of the City Centre Road scheme may, where they conclude that it is no longer needed for its present purpose, appropriate the land for such statutory purpose as necessary to deliver the City Centre Road scheme, and to authorise the overriding of such easements, rights, or other adverse matters burdening the land, where that is needed to deliver the scheme, in reliance on section 203 of the Housing and Planning Act 2016.