Issue - meetings

Purpose of report

(1)  To update and inform the Cabinet Member for Culture, Leisure and Sport of the work carried out by the Portsmouth Library and Archive Services in the last twelve months, i.e. 2015/16.

(2)  To update on the activities undertaken to address the recommendations for action agreed in the 2015 Libraries and Archives Update Report.

(3)  To make recommendations for additional actions to be undertaken in Portsmouth Libraries and Archives in line with the Business Plan for the period 2016/17

RECOMMENDED

(1)  That the updates to the agreed actions from the Portsmouth Libraries and Archives Annual Update Report 2014/15, shown at 3 be noted.

(2)  That  the following actions and activities at 2.2 .1 - 9 be carried forward from the 2015/16 Portsmouth Libraries Update Report to be delivered or continued in 2016/17:

(a)  Deliver annual budget savings (2016/17).

(b)  Increase volunteer hours with the Library and Archive Services by 5% annually

(c)  Develop and agree a policy for the identification, safe storage and management of "Born Digital" archive for Portsmouth.

(d)  Continue to develop the health and wellbeing library offer including library engagement with Macmillan Cancer Support, development of dementia collections, vision impaired services and Books on Prescription.

(e)  Exploration of a separate Archive Photographic Store

(f)   Explore the refurbishment of Cosham Library within existing budgets.

(g)  Continue to develop and support the Friends Group programme at libraries across the city.

(h)Explore the delivery of current archive photographic records, on-line to improve public access.

(i)    Continue the delivery and development of the following annual events:

·      BookFest Book Festival

·      Portsmouth History Fair/Archives Week event

·      Summer Reading Challenge

·      Portsmouth Book Awards for Picture Books, Shorter Novel and Longer Novel

·      Portsmouth Literature Quizzes

(3)  The following recommendations be added to the Library Business Plan for the forthcoming year 2016/17:

(a)  Make the following changes to the Library Management System:

·         Transfer from the PCC server to "hosting" on the Civica/Spydus  server

·         Upgrade from Spydus 8 to Spydus 10

·         Upload the Archive catalogue to Spydus 10 and develop web access

(b)  Publication of two Portsmouth Papers with "print on demand" options

(c)Delivery of digital archives project with procured external provider.

(d) Embed Portsmouth Short Story competition as an annual BookFest element.

(e) Development of staff training days with embedded use of "Learning

            Pool" modules developed by SCL.

(f) Explore funding bids to develop subject "sites" in information stock

(g) Move the key communication model, with library members to email, with charges at cost for postal communication from April 2017

(h) Deliver activities and events to commemorate the 40^th birthday of the Central Library and the 5^th birthday of Southsea Library

(TAKE IN REPORT)

The report was introduced by Lindy Elliott, Library and Archives Service Manager. She advised that outcome of the application for the Archive Accreditation with National Archives would not be known until 20^th July however she was positive that this would be achieved. 

Members were very pleased to note the recognition of volunteers in the report.

DECISIONS:

(1) That the updates to the agreed actions from the Portsmouth Libraries and Archives Annual Update Report 2014/15, shown at 3 be noted.

(2) That the following actions and activities at (a)-(i) below be carried forward from the 2015/16 Portsmouth Libraries Update Report to be delivered or continued in 2016/17:

(a) Deliver annual budget savings (2016/17).

(b) Increase volunteer hours with the Library and Archive Services by 5% annually

(c) Develop and agree a policy for the identification, safe storage and management of "Born Digital" archive for Portsmouth.

(d) Continue to develop the health and wellbeing library offer including library engagement with Macmillan Cancer Support, development of dementia collections, vision impaired services and Books on Prescription.

(e) Exploration of a separate Archive Photographic Store

(f) Explore the refurbishment of Cosham Library within existing budgets.

(g) Continue to develop and support the Friends Group programme at libraries across the city.

(h) Explore the delivery of current archive photographic records, online to improve public access.

(i) Continue the delivery and development of the following annual events:

·         BookFest Book Festival

·         Portsmouth History Fair/Archives Week event

·         Summer Reading Challenge

·         Portsmouth Book Awards for Picture Books, Shorter Novel and

·         Longer Novel

·         Portsmouth Literature Quizzes

(3) The following recommendations be added to the Library Business Plan for the forthcoming year 2016/17:

(a) Make the following changes to the Library Management System:

·         Transfer from the PCC server to "hosting" on the Civica/Spydus server

·         Upgrade from Spydus 8 to Spydus 10

·         Upload the Archive catalogue to Spydus 10 and develop web access

(b) Publication of two Portsmouth Papers with "print on demand" options

(c) Delivery of digital archives project with procured external provider.

(d) Embed Portsmouth Short Story competition as an annual BookFest element.

(e) Development of staff training days with embedded use of "Learning Pool" modules developed by SCL.

(f) Explore funding bids to develop subject "sites" in information stock

(g) Move the key communication model, with library members to email, with charges at cost for postal communication from April 2017

(h) Deliver activities and events to commemorate the 40th birthday of the Central Library and the 5th birthday of Southsea Library