Agenda

Venue: Conference Room A - Civic Offices. View directions

Contact: 023 9283 4058  Email: Vicki.plytas@portsmouthcc.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Minutes of the Meeting held on 3 February 2017 pdf icon PDF 109 KB

RECOMMENDED that the minutes of the meeting held on 3 February 2017 be confirmed and signed by the chair as a correct record.

4.

Updates on actions identified in the minutes

Opportunity to ask about actions identified in the minutes from the last

Meeting.

5.

Audit Plan for 2016-17 External Auditors pdf icon PDF 333 KB

Presentation of the Audit Plan from the External Auditors for noting.

6.

Treasury Management Policy 2017/18 pdf icon PDF 173 KB

The purpose of this report is to obtain the Council’s approval for 2017/18 to the Treasury Management Policy Statement (attached) which includes:

·         Annual Minimum Revenue Provision for Debt Repayment Statement

·         Annual Investment Strategy

 

RECOMMENDED that the recommendations set out in paragraphs 3.1a) to e) and 3.2(i) to (iv) be noted.

Additional documents:

7.

Audit Performance Status Report for Audit Plan to 6 February 2017 pdf icon PDF 197 KB

The purpose of the report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2016/17 to 6th February 2017 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

RECOMMENDED that Members note

 

(1)  the Audit Performance for 2016/17 to 6th February 2017

(2)  the highlighted areas of control weakness for the 2016/17 Audit Plan

Additional documents:

8.

Quarterly Performance Management Update pdf icon PDF 216 KB

The purpose of the report is to report significant performance issues, arising from Q3 performance monitoring, to Governance and Audit and Standards Committee and highlight areas for further action or analysis.

 

RECOMMENDED that the Committee is asked to

 

1) note the report;

2) note the overall improvement in quality of reports, and the commentary from the Deputy Chief Executive at section 5

3) comment on the performance issues highlighted in section 3, including agreeing if any further action is required

4) Agree the actions proposed in section 4.

 

Additional documents:

9.

Member Training - Information Report pdf icon PDF 110 KB

(Report for information only)

The purpose of the report is to update members on the 2016/17 training programme for councillors.

10.

Independent Remuneration Panel

The Independent Remuneration Panel (IRP) met on 23 February 2017 and decided to adopt a two stage approach to the review of Members' Allowances. 

 

The first stage was to make a recommendation to Council (via Governance & Audit & Standards Committee) to continue to apply to Members' Allowances the index linked arrangement with Portsmouth City Council staff pay awards. 

 

The Panel also decided to review generally the Members' Allowances scheme over the Spring and Summer of 2017 with a view to making further recommendations (via Governance & Audit & Standards Committee) to a future Council meeting.

 

RECOMMENDED that Governance & Audit & Standards Committee

(1)  Note the Independent Remuneration Panel's decision to adopt a two stage approach in their review of the Members' Allowances Scheme

(2)  Recommend to full Council that  the first stage (to continue to apply to Members' Allowances the index linked arrangement with Portsmouth City Council staff pay awards) be adopted at the next Council meeting.