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Agenda

Agenda

Venue: Conference Room A, Floor 2, Civic Offices, Portsmouth

Contact: Vicki Plytas Senior Local Democracy Officer 023 9283 4058  Email: Vicki.plytas@portsmouthcc.gov.uk

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Members' Interests

3.

Governance and Audit and Standards Committee Minutes - 29 January 2016 pdf icon PDF 117 KB

RECOMMENDED that the minutes of the Governance and Audit and Standards Committee meeting held on 29 January 2016 be confirmed and signed by the chair as a correct record.

 

4.

Updates on actions identified in the minutes.

To include a response to key questions for the Audit Committee mentioned in the External Auditors update at the last meeting.

 

5.

Briefing from External Audit - Ernst & Young pdf icon PDF 75 KB

Verbal update from the External Auditor (including LG sector update) and

on the External Audit Report year ending 31 March 2016.

Additional documents:

6.

Audit Performance Status Report to 9 February 2016 (and two appendices - A and B) pdf icon PDF 71 KB

The report by the Chief Internal Auditor is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2015/16 to 9th February 2016 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

 

RECOMMENDED

(1)          That Members note the Audit Performance for 2015/16 to 9th February 2016 ;

 

(2)          That Members note the highlighted areas of control weakness for the 2015/16 Audit Plan.

 

Additional documents:

7.

Treasury Management Policy and Strategy for 2016/17 pdf icon PDF 179 KB

 

The purpose of the report by the Director of Finance and Information Services Officer (Section 151 Officer) is to obtain the Council’s approval for 2016/17 to the Treasury Management Policy Statement (attached) which includes:

·          Annual Minimum Revenue Provision for Debt Repayment Statement

·         Annual Investment Strategy

 

This comes to the Governance & Audit & Standards Committee for information purposes.

 

Additional documents:

8.

Performance Management update - Q3, 2015-16 pdf icon PDF 128 KB

Purpose - To report significant performance issues, arising from Q3 performance monitoring, to Governance and Audit and Standards committee and highlight areas for further action or analysis.

 

RECOMMENDED that the Governance and Audit and Standards Committee

 

1)            note the report;

2)           note the overall improvement in quality of reports , and the   commentary from the Deputy Chief Executive at section 6

3)            comment on the performance issues highlighted in section 4, and    

governance issues in section 5, including agreeing if any further 

action is required

4)            Agree the actions proposed in section 4.

 

Additional documents:

9.

Proposed change to Standing Order 32 (as submitted by Councillor Swan)

To propose a change to standing orders so that the decision on the admissibility of lawful motions rests with the Lord Mayor  and that consequently the paragraph after standing order 32 b i and ii be revised to read as follows (changes in bold) 

 In the event that there is any dispute in relation to a proposed notice of motion  (and the proposer and seconder do not accept the Monitoring Officer's ruling on it, either with or without proposed modification, and there is no lawful impediment prohibiting it from proceeding)  the matter shall be referred to the Lord Mayor (or Deputy Lord Mayor in the absence of the Lord Mayor) who shall decide whether it may be presented to Councilhaving first discussed it with the proposer and or seconder and separately consulted with the Monitoring Officer. 

In the event that the Monitoring Officer rules that there is a lawful impediment to the motion proceeding to Council, the motion shall subject, to the Monitoring Officer consulting  with the Lord Mayor or deputy in the Lord Mayor's absence,  not proceed

 Note - No change to standing order 32 e relating to application of the 6 month rule is sought.

 

10.

Member Training - Presentation

Liz Aplin, Operational Training Manager, will give a presentation to the committee.

11.

Update on the council's compliance with its Equality Duty and Equality Impact Assessment Process pdf icon PDF 103 KB

The purpose of the report is to update members of the committee on the compliance of Council services with the Equality Duty and the Equality Impact Assessment process since the last report dated 7 November 2014.

 

RECOMMENDED

(1)  That Members of the Committee note the report;

(2)  That Members of the Committee consider whether any further action is required by them.

Additional documents: