Agenda

To confirm the minutes of the meeting held on 27 June 2014 as a correct record.

RECOMMENDED that the minutes of the meeting held on 27 June 2014 be confirmed and signed by the Chair as a correct record.

The purpose of the report is to seek approval from the Governance & Audit & Standards Committee for the council's finalised Annual Governance Statement (AGS) for 2013/14 and the proposed framework that will be put in place to monitor progress.

RECOMMENDED that the Governance and Audit and Standards Committee:

a)            Note the progress made against 2012/13 annual governance issues as set out in Appendix A

b)           Approves the Annual Governance Statement  2013/14 for publication as set out in Appendix B

c)            Approves the 2014 Local Code of Governance for publication as set out in Appendix C

d)           Approves the monitoring process from the options in paragraph 6.3

Chair to sign the Letter of Representation.

The purpose of the report is inform members of performance issues arising in the first quarter of the 2014 -15 reporting period.

RECOMMENDED that the Committee

1)            Note the report, and

2)            Comment on the performance issues highlighted in section 4, including agreeing if any further action is required.

The purpose of the report is to detail the outcomes of the review of polling districts and polling places recently undertaken and to invite members to consider the recommendations made.

RECOMMENDED that the Committee recommends to Council that the changes recommended in paragraphs 5.2 to 5.11 are approved and implemented on publication of the 2015 Register of Electors.

The purpose of the report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2014/15 to 26^th August 2014 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.

RECOMMENDED that Members

(1)          Note the Audit Performance for 2014/15 to 26^th August 2014, and

(2)          Note the highlighted areas of control weakness for the 2014/15 Audit Plan.

The purpose of the report is to update Members of the Committee on the current significant risks facing PCC and mitigating actions.

RECOMMENDED that Members of the Committee note the risks and mitigation.

The purpose of the report is to report on

·         The outturn Prudential Indicators for 2013/14

·         The Treasury Management decisions taken over the course of 2013/14

RECOMMENDED that the Governance and Audit and Standards Committee receive the report and note the recommendations relating to Appendices A and B as set out in paragraph 2 of the report.

The purpose of the report in Appendix A is to inform members and the wider community of the Council’s Treasury Management position at 30 June 2014 and of the risks attached to that position.

RECOMMENDED that the actual treasury management indicators for the first quarter of 2014/15 set out in paragraph 2(a) to ( e) of the report be noted.

The City Solicitor will update the Committee.

The Committee is asked to consider the following requests from Council (extracted from the full resolution attached) and decide on how these should be implemented.

·         Instruct officers to prepare a detailed breakdown of the full costs of this affair

·         To write to all members with this information

·         To write to the former member requesting that given this unnecessary burden on the taxpayers of Portsmouth that now he has admitted to these appalling actions he might chose to repay this sum and thus ease the financial burden on residents

·         To consider legal action to reclaim these costs if he refuses.

The next meeting is scheduled for 7 November at 2.30 pm in Conference Room A.