Agenda

Items 1 (Election of Lord Mayor) and 2 (Appointment of Deputy Lord Mayor) will take place in the Main Concert Hall.

The Council will adjourn at approximately 11.30 am and deal with the remaining items, re-commencing in the Council Chamber no earlier than 2.30 pm.

a)    they resign from the office;

b)    they are no longer a Councillor

c)    they are removed from office by resolution of the Council

The Council will also receive details of the appointments from the Leader (as it is within their gift) for the Health and Wellbeing Board, applying the following criteria;

§  Leader of the Council (or nominated representative)

§  Portfolio holder responsible for Health & Social Care

§  Portfolio holder responsible for Children’s Services

§  Leader of the largest opposition group (or nominated representative)

A named standing deputy may also be appointed for each position.

Under the Local Government and Housing Act 1989, the City Council is required at each Annual Meeting to review the representation of different political groups, to determine the allocation of seats to different political groups for the forthcoming Municipal Year based on the Group Strengths on the Council and to appoint Members in accordance with the decisions of the Council as to allocation and according to the wishes of the groups as to the identities of the Members to be appointed.  The appointment of Members is dealt with separately under Item 10 below.

Proposed allocation of Seats for 2017/18 (Table 1) below

The representation of groups must be in accordance with the rules set out in the relevant legislation.  Details of the proposed allocation of places on Panels and Committees is set out below with the previous situation shown in brackets) -

Note: Group 5 contains the following: Governance & Audit & Standards; Employment; & Health Overview and Scrutiny Panel; and the 4 themed scrutiny panels

Principle 2 within Section 15 of the Local Government and Housing Act 1989 requires the majority of seats on Committees and Panels to be allocated to the group having the majority of seats on the City Council. 

A group is defined in the regulations as comprising two or more persons.

2017/18 municipal appointments will be presented at the meeting

RECOMMENDED (1) that the total number of seats on Committees and Panels be divided amongst the political groups and individual members as applicable in accordance with Table 1 above ;

                                  (2) that any other bodies subject to the political proportionality rules be appointed in accordance with proportions shown in Table 1.

To appoint representatives, who must be elected members, to the following outside bodies. These appointments are reserved to the City Council in accordance with Paragraph 1.3 of Part 2 of the Council Constitution.

(1)       To appoint 1* member to serve on the Hampshire Fire & Rescue Authority for the 2017/18 municipal year.

* Reduction in membership agreed by HFRA at their meeting of 7 September 2016.

(In 2016/17 the appointees were Councillors Frank Jonas, Luke Stubbs and Matthew Winnington)

(2)       Police and Crime Panel (PCP)

To appoint 1 member to serve on the Police and Crime Panel (Councillor Ian Lyon was the Council's representative in 2016/17).

Note: Councils are asked to consider when appointing, whether a conflict of interest might occur for Leaders and Community Safety Portfolio holders, as they are likely to be in regular discussions with the Police and Crime Commissioner about local crime and disorder issues.

(3)       To appoint up to 4 members to serve on the Local Government Association General Assembly for the 2017/18 municipal year, who will be supported by the appropriate officers at the Annual Conference, and to specify which of the elected members will hold the voting rights.

Portsmouth City Council has up to 4 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration. Those having the right to vote should be identified.

In 2016/17 the representatives were Councillors Donna Jones, Lee Mason, Robert New and Gerald Vernon-Jackson, who each exercised one vote.

(4)       To appoint 6 members to serve on the Langstone Harbour Board who must be an elected member and in accordance with the political balance regulations.

For 2016/17, the representatives were; Councillors Alicia Denny, Steve Hastings, Ian Lyon, Lee Mason, Darren Sanders and Matthew Winnington.

Standing deputies may also be appointed.

·         6 members to the Twinning Advisory Group - in 2016/17 it was chaired by the Resources Portfolio holder (Lee Mason), with the Lord Mayor (David Fuller) performing the deputy Chair role (the other 4 members in 2016/17 were Councillors Chowdhury, Galloway, Hugh Mason and Lynne Stagg).

To provisionally agree the following Council meeting dates for 2018/19