Agenda and minutes

There were no apologies for absence.

There were no declarations of interest.

Purpose of report

To seek approval for the strategy "Developing Watersport in Portsmouth" and to begin implementation of the associated action plan.

RECOMMENDED that the Cabinet Member:

Approve the document Developing Watersport in Portsmouth at Appendix 1.

(TAKE IN REPORT)

Kelly Nash introduced the report. One deputation request had been received for this item and Councillor Symes invited Adrian Saunders representing the Portsmouth Sailing Project to make his deputation in support of the recommendations. 

The Cabinet Member thanked Kelly and all those involved with writing the strategy and said this was an excellent strategy, which the spokespeople endorsed.

DECISION the Cabinet Member approved the document, Developing Watersport in Portsmouth, at Appendix 1.

Purpose of report

To inform and update the Cabinet Member on the development of a draft Events Strategy and to seek authorisation to circulate this document for wider discussion and comment.

RECOMMENDED

(1)  That the draft Events Strategy (Appendix 1) be circulated for feedback to a broad range of public stakeholder for discussion and comment.

(2)  That the feedback is collate and a final report and strategy is take to a Culture, Leisure and Sport meeting in the autumn for formal adoption.

(TAKE IN REPORT)

The report was introduced by Claire Looney, Partnership & Commissioning Manager. Members were pleased to note that more events were taking place in the northern part of the city.

DECISIONS

(1)  That the draft Events Strategy (Appendix 1) be circulated for feedback to a broad range of public and stakeholders for discussion and comment. 

(2)  That the feedback is collated and that a final report and strategy is taken to a Culture, Leisure & Sport meeting in the autumn for formal adoption.

Purpose of report

To outline the Cabinet Member the proposal for the hosting of the America's Cup World Series event in Portsmouth in July 2016.

RECOMMENDED

(1)  To agree the outline land usage for the Americas Cup World Series event as illustrated in Appendix A.

(2)  To agree to allow the event organiser to facilitate a limited amount of parking on the area of Southsea Common to the east of Serpentine Road.

(3)  For the Council to meet the provision of the additional Beach Patrol Services required to support the Free to View area as part of the Annual agreement with the lifeguards.

(TAKE IN REPORT)

The report was introduced by Claire Looney, Partnership & Commissioning Manager.  The Chair advised that five deputations had been received for this item and invited those making deputations to speak. 

Drusilla Moody, Chair of Destination Marketing Partnership, Alan Scott, resident of Old Portsmouth and a Portsmouth Ambassador, Jeremy Troughton, Operations Director for Team Origin and Leslie Greenhalgh, Event Director, Team Origin each made a deputation in favour of the recommendations.

Jerry Brown, local resident, made a deputation against the recommendations.

The Cabinet Member thanked all those making deputations and invited the opposition spokespeople to comment on the report.

Councillor Swan referred to paragraphs 4.2 and 4.3 of the report and said she was pleased that Team Origin will be working with local businesses and would be pleased if they could have a dialogue with local taxi drivers about the event as they could have a valuable input with relation to the traffic management plan.

Councillor Hunt raised concerns about the lack of engagement with the public with regard to the land usage for the event and was disappointed that Castle Hill is proposed to be a ticketed area.  He said that he is fully supportive of the event

The Cabinet Member said that this event will have a huge economic benefit to the city and is very proud that Team Origin have chosen to hold the event in Portsmouth. With regards to concerns that Castle Hill will be a ticketed area, she said that this was on the advice of the police as the safety of the public is paramount.

DECISIONS: the Cabinet Member

(1) Agreed the outline land usage for the Americas Cup World Series event as illustrated in Appendix A.

(2) Agreed that the event organiser be allowed to facilitate a limited amount of parking on the area of Southsea Common to the east of Serpentine Road.

(3) For the Council to meet the provision of the additional Beach Patrol Services required to support the Free to View area as part of the Annual agreement with the Lifeguards.

Purpose of report

To advise member of the award of the Heritage Lottery Fund (HLF) funding to the Transforming the D Day Museum project and the terms of the grant and to advise members of the award of 'banking fines' funding to the project.

RECOMMENDED that the Cabinet Member:

(1)  Accepts the grant award of £4,044,500 from HLF for enhancing, funding and transforming the D-Day Museum following consultation with the S151 Officer and Director of Finance.

(2)  Agrees that Portsmouth City Council acts as applicant, lead authority and accountable body, accepting the grant offer together with all the terms and conditions of the Heritage Lottery Fund Award. To ensure compliance with all the award criteria obligations including all the additional grant conditions.

(3)  Authorises officers to manage and deliver the project in line with HLF requirements and grant authority for day to day decision making in line with Part 2 of the scheme of delegation set out in the constitution.  That authority is delegated to Dr Jane Mee, Museums and Visitor Services Manager as lead officer for the applicant and accountable body.

(4)  Notes the award of the 'banking fines; funding and agrees proposals for its use.

(TAKE IN REPORT)

The report was introduced by Dr Jane Mee, Museums & Visitor Service Manager. 

Councillor Swan said this was very exciting and was pleased to note that training for the volunteers would be taking place. The Cabinet Member and spokespeople thanked Dr Mee and her team for the huge amount of work in attaining accreditation. 

DECISIONS: the Cabinet Member

(1)  Accepted the grant award of £4,044,500 from HLF for enhancing, funding and transforming the D-Day Museum following consultation with the S151 Officer and Director of Finance.

(2)  Agreed that Portsmouth City Council acts as applicant, lead authority and accountable body, accepting the grant offer together with all the terms and conditions of the Heritage Lottery Fund award.  To ensure compliance with all the award criteria obligations including all the additional grant conditions.

(3)  Authorised officers to manage and deliver the project in line with HLF requirements and grant authority for day to day decision making in line with Part 2 of the scheme of delegation set out in the constitution. That authority is delegated to Dr Jane Mee, Museums and Visitor Services Manager as lead officer for the applicant and accountable body.

(4)  Noted the award of the 'banking fines' funding and agrees the proposals for its use.

Purpose of report

To seek approval of the Cabinet Member for Culture, Leisure and Sport to issue Permits for appropriate fees and charges for Fitness Trainers carrying out this service on city council owned land held within the Culture, Leisure and Sport portfolio.

RECOMMENDED

(1) The Cabinet Member for Culture, Leisure and Sport approves the formalisation of fitness training on PCC land held within the portfolio.

(2) The Cabinet Member for Culture, Leisure and Sport approves the charging of fees based on the matrix (Appendix A).

(3) The fees proposed to be paid by the Fitness Trainers will be based on a matrix covering the number of those being trained and the number of sessions the trainer carries out per week.

(4) In addition to any Permit fee, an application fee will be charged and a deposit payable in the event of the trainer causing physical damage to the land and this will be retained for the duration of the Permit (Appendix A).

(5) The Cabinet Member for Culture, Leisure and Sport approve the application process to ensure that trainers are suitably qualified, insured and are issued Permits once a fee has been applied (Appendix B).

(TAKE IN REPORT)

The report was introduced by David Evans, Seafront Manager.

Councillor Hunt said he disagreed with the recommendations as the fees were too high, and felt that this would discourage fitness trainers from using the seafront.  The Cabinet Member said that the recommendations would ensure that fitness trainers are fully certified with the correct public liability insurance to ensure the safety of their clients.

DECISONS

(1)  The Cabinet Member for Culture, Leisure and Sport approved the formalisation of fitness training on PCC land held within the portfolio.

(2)  The Cabinet Member for Culture, Leisure and Sport approved the charging of fees based on the matrix (Appendix A).

(3)  The fees proposed to be paid by the Fitness Trainers will be based on a matrix covering the number of those being trained and the number of sessions the trainer carries out per week. 

(4)  In addition to any Permit fee, an application fee will be charged and a deposit payable in the event of the trainer causing physical damage to the land and this will be retained for the duration of the Permit (Appendix A).

(5)  The Cabinet Member for Culture, Leisure and Sport approved the application process to ensure that trainers are suitably qualified, insured and are issued Permits once a fee has been applied (Appendix B).

Purpose of report

The purpose of the report is to give an update on activity and plans at Southsea Castle.

RECOMMENDED that the Cabinet Member

Agree a variation of the marquee charges to increase bookings, thus increasing income and possible investment in the maintenance of the Castle.

(TAKE IN REPORT)

The report was introduced by Jane Singh, Visitor Services and Development Manager.

DECISION: the Cabinet Member agreed a variation of the marquee charges to increase bookings, thus increasing income and possible investment in the maintenance of the Castle. 

Purpose of report

(1)  To formally inform the Cabinet Member of the results of the seafront consultation that took place between 1 and 31 August 2015.

(2)  The consultation objective was to find out from local residents how they viewed the current facilities and services located on the seafront.

(TAKE IN REPORT)

The report was introduced by David Evans, Seafront Manager. In response to a question about a cover for bins due to the rubbish blowing out especially in the Summer, David advised that this could be done however the bins would need to be redesigned due to their size. Councillor Hunt commented that the report stated that 85% of people want non BBQ zones and felt that this needs to be addressed and felt that separate recycling bins should be introduced along the Common.

The Cabinet Member said that the seafront team do a fantastic job of cleaning the Common

The Cabinet Member noted the report.

Purpose of report

This report sets out to confirm the funding levels which have previously been agreed by Members at Full Council for cultural organisation for the financial year 2016-17.

(TAKE IN REPORT)

The report was introduced by Claire Looney, Partnership & Commissioning Manager.

The Cabinet Member noted the report.

Purpose of report

To update the Cabinet Member on the transfer of the Interaction Service to the voluntary sector.

(TAKE IN REPORT)

The report was introduced by Chris Richards, Community Projects Officer. Chris referred to paragraph 3.6 in the report advised that the target transfer date was now 1 May as there had been a couple of queries about contracts and pensions.  Chris had met the Chair and Manager of John Pounds Community Trust on 17 March to resolve the queries. 

Members thanked Chris for her hard work on this project.

The Cabinet Member noted the report.

Purpose of report

To provide an update on the progress for installation of a BMX Pump Track in the northern part of the city.

(TAKE IN REPORT)

The report was introduced by David Evans, Seafront Manager. Members were very supportive of this and were pleased that this was being implemented in the northern part of the city. 

The Cabinet Member noted the report.

Purpose of report

To advise Members of the submission of an application to the Heritage Lottery Fund (HLF) for funding to support a community project based in the north of the city.

(TAKE IN REPORT)

Rod Mclean, Area Development Worker introduced the report and advised that the outcome of the HLF bid should be known in the next three weeks.

Councillor Swan wished to formally thank Rod and Dr Jane Mee for their outstanding work on this project.  This was endorsed by the Councillor Symes and Councillor Hunt.

The Cabinet Member noted the report.