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Venue: The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth. View directions
Contact: Lisa Gallacher 02392834056 Email: lisa.gallacher@portsmouthcc.gov.uk
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Apologies for Absence Minutes: There were no apologies for absence. |
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Declarations of Interest Minutes: There were no declarations of interest. |
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Purpose of report
(1) In line with the ambition of Portsmouth City Council to ensure that the fees for discretionary services are set to cover the costs of delivery, officers are recommending two options to increase fee levels to meet this objective.
(2) To inform the cabinet member that allotments will no longer be offered for rent in rods (an obsolete unit of measurement) but will instead be offered in square meters.
RECOMMENDED
(1) That the cabinet member approves one of the options presented to move closer to the aim to ensure that fees generated from discretionary services cover the full cost of service delivery. In officers opinion, both options result in the same outcome financially, but option 1 has less risk, consequently option 1 is recommended.
(2) That the cabinet member notes the change in units of measurement of allotment plots.
Minutes: (TAKE IN REPORT BY THE HEAD OF TRANSPORT AND ENVIRONMENT SERVICE)
The
report was introduced by David Moorman, Parks Manager who
summarised the key points. The Cabinet member advised that one deputation request had been received for this item. She also advised that a substantial number of written representations had been received which had been made available to herself and to the Opposition Spokespersons before the meeting.
The opposition spokespeople were invited to ask questions on the report. In response to these officers clarified the following points:
·
Mr Moorman advised that officers continue to meet
with the allotment associations four times a year to consult on
changes and in recent years officers had circulated a copy of the
briefing report to all allotment associations as this allowed more
time to consult. ·
Officers had consulted with Mr Wilson in the
Council's legal team with regard to the Leeds County Council case
and Mr Lawther assured members that this case had been taken into
account when writing the report. Mr
Wilson would be preparing a detailed response to the legal points
raised in one of the written deputations which would be sent to the
member of the public raising the queries, the Cabinet member and
opposition spokespeople. ·
The rate rises for allotments are above those for
swimming pools. Bowling greens had been
handed over to the clubs to manage; this was an option for
allotments however when this had been suggested to them the
allotment associations they had not felt this was
practical. ·
The maintenance work of allotments took place by a
contractor who the council believe provide good value for
money. The Council had offered
allotment associations the option to take on the maintenance work
themselves, however this would need to be on the basis of a full
transfer and as not all plot holders are members of an allotment
association, this was not feasible. The
council carries out inspections of all allotment sites between
March and October and if they are not satisfied the contractor will
be called back. If the allotment holders had concerns about the
quality of the work provided by the maintenance contractor they
should report this to the Council. Councillor Swan said it was important to note paragraph 4.1 in the report which answered a lot of the points raised in the written deputations and said she was extremely unhappy with option 2 in the report.
The Cabinet member said that costs would be kept under review. The Council is facing ... view the full minutes text for item 3. |
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fees and charges for seafront open spaces, equipment PDF 93 KB
Purpose of report To seek approval for changes to the fees and
charges levied for the use of Culture and Leisure land within
PCC. RECOMMENDED (1) That approval is given for all fees and charges to be increased by the rate of inflation as shown in Schedule A attached. (2) That the fees and charges associated with sun hut hire are increased by 12% in order to achieve increased income targets. (3) That the charge relating to seafront equipment is for a hire period of per event instead of per day. (4) That a two tier charging rate is introduced for national and local charity events applying considerable discounts from commercial rates (5)That new commercial hire fees for events on the Seafront are introduced where numbers are based on the guidelines for Premises Licences and charged as follows:
(6) That an administration fee is levied for the processing of all event applications in accordance with the attached schedule.
Additional documents:
Minutes: (TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT AND CULTURAL SERVICES)
· There are over 200 events on the seafront every year. · Each event organiser must ensure there is public liability insurance in place and the Council monitors this. · The increased fees would offset all costs. · The administration charge was proposed to ensure that once charities had booked the use of the seafront they were committed and do not pull out.
Councillor Hunt felt that an additional 2% for sun huts was
excessive. The opposition spokespeople felt that an administration
charge should not be introduced to process event applications for
charity and community events as this would discourage many from
applying. It was instead agreed to remove the administration fee
for charity and national events. It was
suggested that if an incomplete application is submitted then a
charge be applied to cover the additional work that would be needed
by officers and this could be added to the application
form. DECISIONS: (1) That approval is given for all fees and charges to be increased by the rate of inflation as shown in Schedule A. With the exception that under Administration fees, community events and local charities should not be charged a fee. (2) That the fees and charges associated with sun hut hire are increased by 12% in order to achieve increased income targets. (3) That the charge relating to seafront equipment is for a hire period of per event instead of per day. (4) That a two tier charging rate is introduced for national and local charity events applying considerable discounts from commercial rates (5)That new commercial hire fees for events on the Seafront are introduced where numbers are based on the guidelines for Premises Licences and charged as follows:
(6) There will be no administration fee charged to charities either local or national.
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Portsmouth Museums Strategy PDF 106 KB
Purpose of report
The report presents the draft strategy for Portsmouth Museums Service 'Unlocking Potential, Transforming Lives.'
RECOMMENDED
(1) That the draft strategy is approved for circulation for consultation. (2) That the findings of the consultation are shared with Members and the draft strategy amended as appropriate at the next Culture, Leisure and Sport Cabinet Member Meeting.
Additional documents: Minutes: (TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT AND CULTURAL SERVICES)
The report was introduced by Dr Jane Mee,
Museums and Records Service Manager. (1) That the draft strategy is approved for circulation for consultation. (2) That the findings of the consultation are shared with Members and the draft strategy amended as appropriate at the next Culture, Leisure and Sport Cabinet Member Meeting.
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Purpose of report
To inform the Cabinet Member for Culture, Leisure and Sport, about the 2014 Portsmouth BookFest and to make plans and recommendations for the future development of the festival.
RECOMMENEDED
(1) That the festival is moved to take place in February/March, starting at February half term and ending in World Book Day week in the first week of March. This change would begin in 2016. (2) That BookFest seeks to engage with venue partners and cultural organisations in the city to programme and deliver events jointly. (3) That BookFest retains its programme of local author events and involves authors individually and as groups directly in the planning of the festival. (4) That BookFest retains and develops online ticket sales, retains in person sales in libraries and removes telephone sales. (5) That Bookfest continues to actively seek external funding and sponsorship from commercial sources
Minutes: (TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT AND CULTURAL SERVICES)
Clare Forsyth, Service Development Manager
introduced the report. In response to questions the following
points were clarified: · The sponsors of the CSI event were Bello publishers. Officers would approach them to see whether they would be willing to sponsor the event next year following the outcome of today's meeting. Officers would advise members in due course about the sponsorship of next year's event. · Officers would research the possibility of funding from larger companies in due course. · Members were impressed with the online sales and felt this was an excellent event
(1) That the festival is moved to take place in February/March, starting at February half term and ending in World Book Day week in the first week of March. This change would begin in 2016.
(2) That BookFest seeks to engage with venue partners and cultural organisations in the city to programme and deliver events jointly.
(3) That BookFest retains its programme of local author events and involves authors individually and as groups directly in the planning of the festival.
(4) That BookFest retains and develops online ticket sales, retains in person sales in libraries and removes telephone sales.
(5) That Bookfest continues to actively seek external funding and sponsorship from commercial sources
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Q2 Cash limit and Capital Monitoring report PDF 196 KB Purpose of report
The purpose of this report is to inform the Cabinet Member and Group Spokespersons of;
(1) The forecast revenue expenditure for the year compared with the cash limited budget
(2) The forecast capital expenditure against the capital programme for the Culture Leisure and Sport Portfolio.
RECOMMENDED
That the overspend is noted and that officers continue to explore options to remove the overspend by the Quarter 3 reporting date. (Please note that as at Q3 it is being recommended that the future budget for maintenance of the Pyramids is brought forward to this financial year to meet the costs of the brought forward repairs and maintenance carried out. This budget has been spent as it was intended albeit earlier that envisaged to take advantage of the closure of the facility. This would in effect eliminate the in-year overspend)
Additional documents:
Minutes: (TAKE IN REPORT BY THE HEAD OF FINANCE)
The report was introduced by Susan Aistrope.
DECISION That the overspend is noted and that officers continue to explore options to remove the overspend by the Quarter 3 reporting date.
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Community Centres Update PDF 126 KB The following item is for information only
Purpose To update the Cabinet Member for Culture, Leisure & Sport on the current 'state of health' of community centres within her portfolio and to outline any significant changes or events since the last update report in February 2013. Minutes: (TAKE IN INFORMATION REPORT BY THE HEAD OF CITY DEVELOPMENT & CULTURAL SERVICES)
The report was introduced by Chris Richards, Community Projects Officer. She advised that a more detailed report would be brought back to the Cabinet member at a future meeting.
The Cabinet member noted the report. |