Agenda and minutes

There were no apologies for absence. 

There were no declarations of members' interests.

Purpose: To consider the findings of a report commissioned by Nova International resulting in an Economic Impact Study of the Great South Run 2013.

RECOMMENDED

(1)   That the considerable economic value of the Great South Run 2013 of £3,347,845 be recognised and acknowledged.

(2)   That international distribution of the media coverage is significant and that officers are instructed to work with Nova International to further maximise this to raise the profile of the city.

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Claire Looney, Partnership and Commissioning Manager. Members noted the huge value that the event brought to the city and Councillor Hunt said the Council would pursue better coverage of the event on the BBC.   Members expressed their thanks to officers and all those involved in the running of this successful event. 

DECISIONS: that

(1)   That the considerable economic value of the Great South Run 2013 of £3,347,845 be recognised and acknowledged.

(2)  That international distribution of the media coverage is significant and that officers are instructed to work with Nova International to further maximise this to raise the profile of the city.

Purpose:  To summarise for the cabinet member tourism-related employment growth nationally and regionally and to highlight the positive impact of PCC initiatives and developments on job growth and the visitor economy over the last four years.

RECOMMENDED:

(1)   That the Cabinet Member notes the successful initiatives explained in this report and that PCC continues to support these strategies through City Development and Cultural Services.  

(2)   That this report is forwarded for information to the Chief Executive, The Minister for Portsmouth and the Strategic Director for Regeneration.

(3)   That a report is conducted annually to review local employment trends associated with culture and tourism in Portsmouth and to review the impact of PCC-led initiatives.

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Josie Dalling, Business Support Manager.  In response to a question Mr Baily advised that a comprehensive hotel study had been completed and the Council was working with Hampshire County Council to raise the cities profile in this area.  Mr Baily also advised that there were a number of projects that Council was working on to improve the seafront and The Hard interchange. 

DECISIONS: that

(1)          The Cabinet Member notes the successful initiatives explained in this report and that PCC continues to support these strategies through City Development and Cultural Services.  

(2)          That this report is forwarded for information to the Chief Executive, The Minister for Portsmouth and the Strategic Director for Regeneration.

(3)          That a report is conducted annually to review local employment trends associated with culture and tourism in Portsmouth and to review the impact of PCC-led initiatives.

Purpose: To inform the Cabinet Member for Culture Leisure and Sport of the plans for the development of Portsmouth History Centre and the Archive Service.

RECOMMENDED:

(1)   That the Library and Archive Service seeks National Archives accreditation for the service in 2015 following the relocation of the remaining archives to Southsea Library.
          

The following further recommendations are required as part of the accreditation process:    

(2)   That the service works towards eliminating the backlog of cataloguing and delivers an online version of the catalogue for the public.   

(3)   That the service develops a policy for the digital preservation and publication of resources.

(4)   That the service continues to train and develop the staff of Portsmouth History Centre to enable them to deliver a quality service.  

(5) That the service continues to recruit and develop the contribution of volunteers to the archives and the History Centre.        

(6) That the History Centre promotes access to the resources by all means including talks, displays events workshops and publications.

(7) That the service works towards developing a conservation programme for books and archives.

(8)That the service updates the acquisition and disposal for the archives to includes the book collections.

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Lindy Elliott, Library and Archives Services Manager. In response to a question Ms Elliott said that the National Archives accreditation had only recently been introduced. 

DECISIONS: that

(1)          That the Library and Archive Service seeks National Archives accreditation for the service in 2015 following the relocation of the remaining archives to Southsea Library.            

                 The following further recommendations are required as part of the accreditation process:     

(2)          That the service works towards eliminating the backlog of cataloguing and delivers an online version of the catalogue for the public.          

(3)          That the service develops a policy for the digital preservation and publication of resources.    

(4)          That the service continues to train and develop the staff of Portsmouth History Centre to enable them to deliver a quality service.         

(5)          That the service continues to recruit and develop the contribution of volunteers to the archives and the History Centre.          

(6)          That the History Centre promotes access to the resources by all means including talks, displays, events workshops and publications.        

(7)       That the service works towards developing a conservation programme for books and archives.

(8)       That the service updates the acquisition and disposal for the archives to includes the book collections.

Purpose:  To present the museums, archives and the libraries' special book        Collections Development Policy (2013-2018) which has been amended to incorporate the feedback received through formal consultation and to seek approval for its adoption.

RECOMMENDED

That the Collections Development Policy be approved.

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Rosalinda Hardiman, Museums Collections Manager. 

DECISION:

That the Collections Development Policy is approved.

                  Purpose:

·      To update and inform the Cabinet Member for Culture, Leisure and Sport on the work carried out by the Portsmouth Library services in the last twelve months, i.e. 2013/14.

·      To update on the recommendations for action agreed in the 2013 Libraries Update Report.

·      To make recommendations for actions to be undertaken in 2014/15.

RECOMMENDED

(1)That the updates to the agreed actions from the Portsmouth Libraries Annual Update Report 2013/14, shown in paragraph 3 of the report be noted.

(2)That the following actions and activities be carried forward from the 2013/14 Portsmouth Libraries Update Report to be actioned or continued in 2014/15:

·         Relocate the archive store to the 1^st floor above Southsea Library

·         That Arts Council England Capital Funding be sought to develop the Central Library Administration block as a Literature Centre and IT Learning Zone.

·         Continue the delivery and development of the following annual events:

·      BookFest Book Festival

·      First Fiction Award for adult first novels

·      Portsmouth History Fair

·      Summer Reading Challenge

·      Portsmouth Book Awards for Picture Books, Shorter Novel and Longer Novel

·           Develop a digital "front end” for the archive and local history catalogue entries to improve access to the records by the public.

·           Delivery of an e-books offer for library customers

(3)  That the following recommendations be added to the Library Business Plan for the forthcoming year 2014/15:

·         Deliver 2014/15 saving targets

·         Deliver the Freegal music streaming service

·         Deliver 2014/15 element of 1^st World War commemorations

·         Explore the delivery of current archive photographic records, on-line to improve public access.

·         Develop, promote and deliver the Mobile Library service

·         Explore and develop the health and wellbeing library offer including library engagement with Macmillan Cancer Support

·         Support the delivery of Universal Credits through Peoples Network access and staff support.

·         Increase virtual library visits by 5% in the year 2014/15

·         Explore the refurbishment and potential improvements to Cosham Library

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Lindy Elliott, Library and Archive Services Manager.

DECISIONS:

(1)          That the updates to the agreed actions from the Portsmouth Libraries Annual Update Report 2013/14, shown in paragraph 3 of the report be noted.

(2)          That the following actions and activities be carried forward from the 2013/14 Portsmouth Libraries Update Report to be actioned or continued in 2014/15:

·        Relocate the archive store to the 1^st floor above Southsea Library

·      That Arts Council England Capital Funding be sought to develop the Central Library Administration block as a Literature Centre and IT Learning Zone.

·      Continue the delivery and development of the following annual events:

·      BookFest Book Festival

·      First Fiction Award for adult first novels

·      Portsmouth History Fair

·      Summer Reading Challenge

·      Portsmouth Book Awards for Picture Books, Shorter Novel and Longer Novel

·         Develop a digital "front end” for the archive and local history catalogue entries to improve access to the records by the public.

·         Delivery of an e-books offer for library customers

(3)          That the following recommendations be added to the Library Business Plan for the forthcoming year 2014/15:

·         Deliver 2014/15 saving targets

·         Deliver the Freegal music streaming service

·         Deliver 2014/15 element of 1^st World War commemorations

·         Explore the delivery of current archive photographic records, on-line to improve public access.

·         Develop, promote and deliver the Mobile Library service

·         Explore and develop the health and wellbeing library offer including library engagement with Macmillan Cancer Support

·         Support the delivery of Universal Credits through Peoples Network access and staff support.

·         Increase virtual library visits by 5% in the year 2014/15

·         Explore the refurbishment and potential improvements to Cosham Library

Purpose: To consider a request by the  Salisbury and South Wiltshire Museum to borrow the watercolour painting “ Gosport, the Entrance to Portsmouth Harbour” by J.M.W. Turner for inclusion in an exhibition in the summer of 2015.

RECOMMENDED

That the watercolour is lent to the Salisbury and South Wiltshire for inclusion in the exhibition “Turner and Salisbury” to be held between

22 May and 27 September 2015.

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Rosalinda Hardiman, Museums Collections Manager.

DECISION:
That the watercolour is lent to the Salisbury and South Wiltshire for inclusion in the exhibition “Turner and Salisbury” to be held between 22 May and 27 September 2015.

Purpose: To outline the options for the future of Interaction, a supportive sport and activity project for adults with mental health problems.

RECOMMENDED:

That permission be given to continue to explore Option 5, Option 6 and Option 7 to consider the future operation and funding for the Interaction Service.

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Chris Richards, Community Projects Officer.  Councillor Hunt advised that the Director of Public Health had indicated that she wished to investigate the possibility of using the Public Health Budget to fund the service and a meeting was being held next week to discuss this further.  He therefore suggested an amendment to option 7 in the report which would now read: 'The service is unaffordable in the current form therefore options 5 and 6 are unsuccessful officers be instructed to review cash limits to continue the service'. 

DECISION:

(1)  That permission be given to continue to explore Option 5 and Option 6 to consider the future operation and funding for the Interaction Service.

(2)  That if options 5 and 6 are unsuccessful officers be instructed to explore option 7, to review cash limits to continue the service. 

Information report requested by Cabinet Member for Culture Leisure and Sport

Purpose: to update Members on the First World War Centenary plans pertaining to the Heritage Lottery Funded, Lest We Forget community programme and exhibition at Portsmouth (City) Museum. 

(TAKE IN INFORMATION REPORT BY THE HEAD OF CITY DEVELOPMENT & CULTURAL SERVICES)

The report was introduced by Sue Wright, Lest We Forget Project Coordinator.  In response to a question she advised that the funding for the project was until January 2015.  Officers were looking at the legacy and working closely with community groups to apply for grants to continue the project. 

Information report requested by Cabinet Member for Culture Leisure and Sport

Purpose: to update Members on the D-Day 70 Launching the Invasion project. 

(TAKE IN INFORMATION REPORT BY THE HEAD OF CITY DEVELOPMENT & CULTURAL SERVICES)

The report was introduced by Amy Radford, D-Day 70 Projects Officer.

Information report requested by Cabinet Member for Culture Leisure and Sport

Purpose: To update Members on the D-Day 75 project, specifically the most recent bid to the Heritage Lottery Fund. 

(TAKE IN INFORMATION REPORT BY THE HEAD OF CITY DEVELOPMENT & CULTURAL SERVICES)

The report was introduced by Dr Mee, Museums & Records Service Manager.