Agenda and minutes

Cabinet Member for Culture, Leisure and Sport - Friday, 7th February, 2014 3.00 pm

Venue: The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth. View directions

Contact: Lisa Gallacher 02392834056 Email: lisa.gallacher@portsmouthcc.gov.uk

Items

No.

Item

Apologies for Absence

Minutes:

None.

Declarations of Members' Interests

Minutes:

There were no declarations of members' interests.

Portsmouth BookFest Report PDF 128 KB

Purpose of report: To inform the Cabinet Member of the success of the 2013 Portsmouth BookFest and to make recommendations for some changes to the festival.

RECOMMENDED

1. That the 2014 BookFest focusses on two or three larger scale events with bestselling authors and celebrities and smaller scale events organised with help from the community.

2. That an online ticketing system is identified as a matter of urgency for the 2014 Bookfest.

3. That involvement with the planning and the running of the festival from the local community and previous event attendees is continued.

4. That BookFest actively seeks external funding and sponsorship to deliver events by specified authors

Minutes:

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Clare Forsyth, Service Development Manager.

DECISIONS: that

(1) The 2014 BookFest focusses on two or three larger scale events with bestselling authors and celebrities and smaller scale events organised with help from the community.

(2) An online ticketing system is identified as a matter of urgency for the 2014 Bookfest.

(3) Involvement with the planning and the running of the festival from the local community and previous event attendees is continued.

(4) BookFest actively seeks external funding and sponsorship to deliver events by specified authors.

Library and Archives Fines and Charges Review 2014 PDF 206 KB

Purpose of report: To review all library fines and charges levied by Portsmouth Library Service. This should ensure that charges cover the cost of service delivery and where practical are in line with those charged by neighbouring authorities.

RECOMMENDED:

That the following charges should increase from 1^st April 2014 by the amounts indicated:

Fines/charges	Existing 2013/2014 charge	Charge from 1^st April 2014
For the late return of books and audio books (adult)	16p per day to a maximum of £8.50	17p per day to a maximum of £8.50
CD hire charge	£1.00 Single, £1.50 Set	£1.50 all CD hire
DVD hire charge	£3.00 new releases £2.00 all other stock	£3.50 new releases £2.50 all other stock
CD late return charge per day (adults and children)	25p per day to a maximum of £8.50	30 per day to a maximum of £8.50
DVD late return charge per day (adult)	50p per day to a maximum of £8.50	60p per day to a maximum of £8.50
DVD late return charge per day ( (under 16)	25p per day to a maximum of £8.50	30p per day to a maximum of £8.50
Reservation fees Items not in stock	£3.00	£3.50
Reservation fees - international loans	£10.50	At cost
Replacement library tickets under 16's	30p	50p
Fax	EU £1.50 per A4 sheet	EU £2.00 per A4 sheet
Fines/charges	Existing 2013/2014 charge	Charge from 1^st April 2014
Research fees (PHC)	30 mins £12.50 60 mins £25.00	30 mins £13.50 60 mins £27.00
Scanning and photography (PHC) Scan on CD Rom	Scanning £5.50 Photographic prints 7x5 £4.50 8x6 £5.50 10x8 £6.50 12x10 £10.00 £5.50	Combined scanning and photographic: 7x5 £5.00 8x6 £6.00 10x8 £7.00 12x10 £10.50 Add images to CD £3.00
E mail images (PHC) First image Subsequent images	£10.00 £2.00	All images £5.00
Postage (PHC)	UK £3.50 International £5.00	£5.00 minimum charge additional charge at cost

2.2 That the cost of printing from the public access computers, currently 10p A4 black and white and 50p colour comes in line with photocopy costs, i.e. 10p A4 black and white and £1.00 colour.

2.3 That the following charges should remain unchanged for the year beginning 1^st April 2014 from those set for 1^st April 2013

Fines/charges	Existing charge
Photocopies	A4 b&w 10p A3 b&w 20p A4 colour £1.00 A3 colour £1.50
Replacement library tickets - adult	£1.50
Reservation fees	Books in stock £1.00 Sets of music £15.00
Translation from Braille	£3.50 A4 for core copy 60p per sheet additional copy NB the service is free for any individual resident with vision impairment
Patent documents	Copies obtained from other libraries at cost
Laminating	A4 £1.50 A3 £2.00
Fax	UK £1.00 per A4 sheet Elsewhere in the world £2.00 per A4 Sheet Receipt of fax 50p per A4 sheet
Prints from microfiche or fiche (PHC)	A4 £0.50p A3 £1.00
Transcription from the vehicle registration log (PHC)	£12.50
Certificates of Baptism, Marriage, Confirmation and similar (PHC)	£12.00

Minutes:

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Lindy Elliott, Library Services Manager.

DECISIONS: that

(1) The following charges increase from 1^st April 2014 by the amounts indicated:

Fines/charges	Existing 2013/2014 charge	Charge from 1^st April 2014
For the late return of books and audio books (adult)	16p per day to a maximum of £8.50	17p per day to a maximum of £8.50
CD hire charge	£1.00 Single, £1.50 Set	£1.50 all CD hire
DVD hire charge	£3.00 new releases £2.00 all other stock	£3.50 new releases £2.50 all other stock
CD late return charge per day (adults and children)	25p per day to a maximum of £8.50	30 per day to a maximum of £8.50
DVD late return charge per day (adult)	50p per day to a maximum of £8.50	60p per day to a maximum of £8.50
DVD late return charge per day ( (under 16)	25p per day to a maximum of £8.50	30p per day to a maximum of £8.50
Reservation fees Items not in stock	£3.00	£3.50
Reservation fees - international loans	£10.50	At cost
Replacement library tickets under 16's	30p	50p
Fax	EU £1.50 per A4 sheet	EU £2.00 per A4 sheet
Fines/charges	Existing 2013/2014 charge	Charge from 1^st April 2014
Research fees (PHC)	30 mins £12.50 60 mins £25.00	30 mins £13.50 60 mins £27.00
Scanning and photography (PHC) Scan on CD Rom	Scanning £5.50 Photographic prints 7x5 £4.50 8x6 £5.50 10x8 £6.50 12x10 £10.00 £5.50	Combined scanning and photographic: 7x5 £5.00 8x6 £6.00 10x8 £7.00 12x10 £10.50 Add images to CD £3.00
E mail images (PHC) First image Subsequent images	£10.00 £2.00	All images £5.00
Postage (PHC)	UK £3.50 International £5.00	£5.00 minimum charge additional charge at cost

(2) The cost of printing from the public access computers, currently 10p A4 black and white and 50p colour comes in line with photocopy costs, i.e. 10p A4 black and white and £1.00 colour.

(3) The following charges remain unchanged for the year beginning 1^st April 2014 from those set for 1^st April 2013

Fines/charges	Existing charge
Photocopies	A4 b&w 10p A3 b&w 20p A4 colour £1.00 A3 colour £1.50
Replacement library tickets - adult	£1.50
Reservation fees	Books in stock £1.00 Sets of music £15.00
Translation from Braille	£3.50 A4 for core copy 60p per sheet additional copy NB the service is free for any individual resident with vision impairment
Patent documents	Copies obtained from other libraries at cost
Laminating	A4 £1.50 A3 £2.00
Fax	UK £1.00 per A4 sheet Elsewhere in the world £2.00 per A4 Sheet Receipt of fax 50p per A4 sheet
Prints from microfiche or fiche (PHC)	A4 £0.50p A3 £1.00
Transcription from the vehicle registration log (PHC)	£12.50
Certificates of Baptism, Marriage, Confirmation and similar (PHC)	£12.00

First World War; Portsmouth Museums Centenary Programme PDF 104 KB

Purpose of report:To update Members on the First World War Centenary plans pertaining to recipients of the Victoria Cross and the special viewing planned for the Lest We Forget exhibition at Portsmouth City Museum.

RECOMMENDED

(1) That Portsmouth Museums' First World War Project Coordinator establishes a small working group, including external partners, to develop the proposal for the commemoration of Victoria Cross recipients including liaison with the Department for Communities and Local Government.

(2) That the working group also assess the feasibility for the recognition of an additional four recipients of the Victoria Cross who, although not born in Portsmouth, had strong connections with the city.

(3) That the First World War Project Coordinator arranges a special preview of the Lest We Forget Exhibition on the 4th August 2014 as part of the commemorative events planned for this day to recognise the community contribution to the Centenary.

Minutes:

(TAKE IN REPORT BY THE HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by Sue Wright, Lest We Forget Project Coordinator. Councillor Hunt raised concerns that people may not like to walk over the commemorative slabs. Sue advised that a report would come back to the Cabinet member in the next few months with potential options for the installation.

DECISIONS: that

(1) Portsmouth Museums' First World War Project Coordinator establishes a small working group, including external partners, to develop the proposal for the commemoration of Victoria Cross recipients including liaison with the Department for Communities and Local Government.

(2) The working group, also assess the feasibility for the recognition of an additional four recipients of the Victoria Cross who, although not born in Portsmouth, had strong connections with the city.

(3) The First World War Project Coordinator arranges a special preview of the Lest We Forget Exhibition on the 4^th August 2014 as part of the commemorative events planned for this day to recognise the community contribution to the Centenary.

Parks, Recreation and Seafront Charges for 2014- 2015 PDF 172 KB

Purpose of report

The purpose of this report is to propose revised fees and charges for Parks, Recreation and Seafront activities for 2014-15

RECOMMENDED

1. That the fees and charges be approved in accordance with the attached schedules.

2. That the changes to golf charges are approved for the 2014/15 financial year as a trial. Officers will report again in a year with the outcomes of the trial, and with recommendations for future prices.

3. That approval is given to terminate the trial at any point in the year if it becomes apparent that income from golf charges is consistently declining further than would be expected, taking into account the overall decline in the current golf market.

Additional documents:

Minutes:

(TAKE IN REPORT BY THE HEAD OF TRANSPORT AMD ENVIRONMENT AND HEAD OF CITY DEVELOPMENT

& CULTURAL SERVICES)

The report was introduced by David Moorman, Parks Manager. Members expressed concern regarding the proposed increase to the senior citizen five day flexi ticket golf course charge, and felt this was an unnecessary increase.

Officers advised a progress report would come back to the Cabinet member in September 2014.

DECISIONS: that

(1) The fees and charges be approved in accordance with the attached schedules.

(2) The senior citizen five day flexi ticket charge remain unchanged.

(3) The remaining changes to golf charges are approved for the 2014/15 financial year as a trial. Officers will report again in a year with the outcomes of the trial, and with recommendations for future prices.

(4) Approval is given to terminate the trial at any point in the year if it becomes apparent that income from golf charges is consistently declining further than would be expected, taking into account the overall decline in the current golf market.