Agenda

A copy of the record of the previous decisions taken at Cabinet on 3 March 2016 are attached for approval.

RECOMMENDED that the record of decisions taken by Cabinet on 3 March 2016 be approved as a correct record and signed by the Chair.

At the Council meeting held on 22 March 2016 it was agreed that Notice of Motion (f) was set out on the agenda would not be debated that day but that this would be referred to Cabinet for consideration.

The Notice of Motion proposed by Cllr Vernon-Jackson and seconded by Cllr Sanders stated:

"The City Council has a role to speak up for the people of this city and for this city.  The City Council therefore has a duty to respond to consultations that affect services for residents in the City.  The City Council regrets the decision by the Council not to reply to consultations that affect services upon which residents of the city relay as this can mean decisions are taken by others that disadvantage local residents."

A response statement will be made by the Leader on behalf of the Cabinet at the meeting.

The Economic Development Culture and Leisure Scrutiny Panel conducted a review into widening student opportunities in the city.  Councillor Jennie Brent will present the report by the EDCL Scrutiny Panel, for the review she chaired in 2015/16.  A directors response report has also been provided by the Director of Public Health.

RECOMMENED

(1)  that the Panel is thanked for its work in undertaking the review;

(2)  That the Economic Development Culture and Leisure Scrutiny Panel's recommendations be approved in line with the responses noted in section 4 of the response report.

The directors response report is attached as well as the report by the Education, Children & Young People Scrutiny Panel are attached. Councillor Will Purvis chaired this review in 2015-16.

RECOMMENDED

(1)  That the Panel is thanked for its work in undertaking the review;

(2)  That the Cabinet notes and supports the recommendations in the report, which are listed on pages 5-6 of the report, and the response from the Education Service as set out in section 4 of this report.

The report by the Director of Community & Communication seeks to introduce a Portsmouth Lottery, considers how Portsmouth will benefit from the introduction of a lottery and suggests how this can best be achieved.

RECOMMENDED that:

1)        A city council run Portsmouth Lottery be introduced in 2016, called The Portsmouth Lottery.

2)        The purpose of the lottery is to raise funds for local charities, voluntary organisations and good causes in the city.

3)        That the city council works with Gatherwell, the external lottery management company (ELM) behind Aylesbury Vale District Council's lottery, in order to deliver a Portsmouth Lottery. 

4)        The initial set up fee of £3,500 is sourced from Resources underspend to initiate the lottery.

5)        The ongoing £500 annual licence fee is assigned from ongoing lottery income streams.

6)        An annual £2,000 marketing budget be allocated to the lottery (from ticket receipts) to ensure ongoing lotto awareness and promotion to drive ticket sales and to promote the lottery amongst good causes.

7)        That two council officers - the Director of Community & Communications and the Corporate Marketing & Business Development Manager are nominated to be the licenced personal holders.

8)        The city council hosts a launch event to promote the lottery - to include press, PR, Flagship and social media, as well as provide additional first draw prizes (iPad, theatre tickets etc.).

9)        Delegated authority is given to the Deputy Leader and the Resources Portfolio Holder to agree a policy and process for the allocation of the good causes central pot in conjunction with relevant officers.

There is a strong indication that Gosport Borough Council will approach Portsmouth City Council with a view to Portsmouth jointly working with Gosport to share a number of senior management posts. This will lead to further joint arrangements and shared services between the two councils.

This report by the Chief Executive seeks to gain Cabinet approval to respond positively to Gosport's request as a way of providing more efficient services for both councils. The report also identifies a financial share model that could be used for such an arrangement. This would be subject to detailed negotiations. The report finally seeks to gain approval to delegated authority being given to the Director of HR, Legal and Performance in consultation with the Leader of the Council to approve the final arrangements.  

RECOMMENDED that Cabinet recommended agree that:

(1)          should Gosport Borough Council approach Portsmouth City Council to share senior management staff that the City Council looks favourably at this approach and explores how to make this work for the benefit of both councils.

(2)          if an "in principle" agreement can be reached with Gosport:

·                     that the financial model outlined in section 5 should be used as the starting point for a discussion to agree how we would share costs and savings between the two councils

·                     that an agreement agreement should be developed to formalise the arrangements

·                     a report should be taken to Employment Committee to allow for changes to the terms and conditions of relevant staff

·                     delegated authority be given to the Director of HR, Legal and Performance in consultation with the Leader of the Council to approve the final arrangements including an agreement between the councils.

A schedule of proposed nominations to outside bodies will follow.

Appointments will be made by the Cabinet Members at the meeting.

The report by the Section 151 Officer seeks approval for the Council to enter into the borrowing documents prepared by the Agency.

The Agency requires that local authorities borrowing from it enter into its Framework Agreement. The Agreement includes an accession document confirming that the council has the necessary approvals to sign the Agreement and a joint and several guarantee to those lending money to the Agency in respect of the borrowing of all other local authorities from the Agency. Entering into the Framework Agreement enables the Council to access funding from the Agency as and when required.

RECOMMENDED that the City Council:

(1)approve the Council’s entry into the Framework Agreement and its accompanying schedules including the joint and several guarantee;

(2)delegate authority to the Director of Finance and Information Services as Section 151 Officer and the Deputy Chief Executive as Monitoring Officer to sign those documents, as appropriate, on behalf of the Council;

(3)grant the Section 151 Officer delegated authority to agree amendments to the Framework Agreement as appropriate.

Members are asked to note that the next scheduled Cabinet meeting will take place on Friday 8^th July at 1pm.

RECOMMENDED that, under the provisions of Section 100A of the Local Government Act, 1972 as amended by the Local Government (Access to Information) Act, 1985, the press and public be excluded for the consideration of the following item on the grounds that the report contains information defined as exempt in Part 1 of Schedule 12A to the Local Government Act, 1972.

The public interest in maintaining the exemption must outweigh the public interest in disclosing the information.

Under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) England Regulations 2012, regulation 5, the reasons for exemption of the listed item is shown below.

Members of the public may make representation as to why the item should be held in open session.  A statement of the Council’s response to representations received will be given at the meeting so that this can be taken into account when members decide whether or not to deal with the item under exempt business.

(NB     The exempt/confidential committee papers on the agenda will contain information which is commercially, legally or personally sensitive and should not be divulged to third parties.  Members are reminded of standing order restrictions on the disclosure of exempt information and are invited to return their exempt documentation to the Local Democracy Officer at the conclusion of the meeting for shredding.)

Item                                                                             Paragraphs

13. Arms Length Property Company

(open report with exempt appendices)                 3 & 5

(Paragraph 3 relates to information relating to the financial or business affairs of any particular person or authority, Paragraph 5 relates to information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.)

A report by the Director of Property (with an exempt appendix) is now attached.

The report proposes the formation of a parent company to deliver housing and property projects, and a subsidiary company for the purpose of developing the Dunsbury site, and potentially other assets through an appropriately commercial and legal framework.